GEM

Western Railway Toner Cartridges and Printer Consumables Tender 2025 India - 25% Quantity Variation Clause

Bid Publish Date

24-Nov-2025, 12:40 pm

Bid End Date

01-Dec-2025, 9:00 am

Location

AHMADABAD , GUJARAT

Progress

Issue24-Nov-2025, 12:40 pm
AwardPending
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Quantity

15

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Western Railway (Indian Railways) invites bids for Toner Cartridges, Ink Cartridges, and Printer Consumables. The procurement scope currently shows no BOQ items, indicating a framework or long-term supply arrangement rather than a fixed quantity. An 25% variation clause allows adjustment of order quantities at contracted rates, with delivery timing linked to the original delivery order’s last date. An ATC document is referenced, indicating buyer-specific terms. This procurement requires bidders to align with imprevisible quantity flex and pre-agreed delivery windows, while ensuring compatibility with standard printer consumables.

Technical Specifications & Requirements

  • Category: Toner Cartridges / Ink Cartridges / Printer Consumables for Printers
  • No explicit itemized BOQ entries available
  • Option Clause: quantity may be increased or decreased by up to 25% of bid quantity at contract placement and during currency
  • Delivery period calculations commence from the last date of the original delivery order; extended-period timing uses the same proportional formula with a minimum of 30 days
  • Delivery time adjustments may extend to the original delivery period under exercised options
  • An ATC document has been uploaded by the buyer for bidder reference; ensure review and compliance
  • No specified start/end dates or estimated value available in the data

Terms, Conditions & Eligibility

  • EMD amount not disclosed in the data; bidders must review ATC for security deposit specifics
  • Quantity flexibility up to 25% at contract and during currency
  • Delivery schedules tied to the original delivery order date; minimum extension rule of 30 days
  • Submission must comply with Buyer Added Bid Specific ATC and any attached ATC document
  • No BOQ items or explicit product quantity; bidders should prepare for supply of standard toner/ink cartridges compatible with common printers
  • Ensure conformity with any additional terms in the ATC document and vendor compliance requirements

Key Specifications

  • Product/service names: Toner Cartridges, Ink Cartridges, Printer Consumables

  • Estimated value: Not specified in data

  • Quantity: Not fixed due to 25% variation clause; potential adjustment at contract

  • Experience: Not specified; refer to ATC for eligibility if provided

  • Standards/certifications: Not specified in data; ensure OEM compatibility and printer model coverage

  • Delivery: From date of last delivery order; extended delivery uses proportional formula

  • Warranty/AMC: Not specified in data; verify in ATC

  • Brand/OEM: Not specified in data; check ATC for any OEM requirements

Terms & Conditions

  • Quantity variation up to 25% of bid quantity allowed by purchaser

  • Delivery period starts from last date of original delivery order; extended time calculated as (increase/original) × original period with min 30 days

  • ATC document uploaded by buyer; bidders must review and comply

Important Clauses

Payment Terms

Not specified in data; bidders should verify in ATC and tender documents

Delivery Schedule

Delivery period begins after original delivery order; additional time follows proportional formula with 30-day minimum

Penalties/Liquidated Damages

Not specified in data; check ATC for any LD or penalties terms

Bidder Eligibility

  • Must review and comply with Buyer Added Bid Specific ATC

  • OEM authorization or supplier certifications as per ATC (if specified)

  • Capability to supply toner/ink cartridges compatible with common printer models

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (if applicable to toner/consumables supply)

4

Financial statements (as requested in ATC or terms)

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents demonstrating cartridge compatibility and brand/OEM alignment

7

OEM authorizations or supplier certifications (if specified in ATC)

8

Any other documents listed in Buyer Added Bid Specific ATC

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on Western Railway toner cartridges tender in India 2025

Bidders should review the ATC document uploaded by the buyer, prepare OEM/authorized supplier documentation, and submit GST, PAN, financials, and EMD as required. The tender allows up to 25% quantity variation, with delivery timelines commencing from the last date of the original delivery order.

What documents are required for printer consumables bid Western Railway

Submit GST registration, PAN card, experience certificates related to toner/consumables supply, financial statements, EMD deposit, OEM authorizations (if required), and technical bid demonstrating cartridge compatibility with target printer models, as per ATC guidelines.

What is the quantity variation clause in Western Railway tender

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the currency, at contracted rates. Delivery time scales with the last delivery order date and extended periods follow the stated formula with a 30-day minimum.

What are the delivery time rules for toner cartridge bid

Delivery periods start from the last date of the original delivery order. If extended, the additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during option exercise.

What standards or certifications are required for printer consumables

The tender data does not specify ISI/ISO standards; bidders should confirm OEM compliance, cartridge compatibility with major printer models, and include any applicable certifications in the ATC. Ensure cartridges meet printer manufacturer recommendations.

When to expect ATC documents for this tender

An ATC document is uploaded by the buyer and must be viewed before submission. It contains specific terms, eligibility criteria, and any additional documentation requirements for participating bidders.

What is the estimated value for Western Railway toner tender

The data provided does not disclose an estimated value. Bidders should rely on the ATC for financial scope, potential quantity ranges, and any value estimates referenced by the buyer.

What are the essential eligibility criteria for this cartridge tender

Review the ATC for mandatory criteria, including OEM authorization (if required), experience in supplying toner/ink cartridges, GST registration, and financial documentation. Prepare to meet 25% quantity variation and conform to delivery terms outlined in the ATC.

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