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Indian Army Oil Filter & Spare Parts Tender Kargil Jammu & Kashmir 2026 - ISI/ISO Standards

Bid Publish Date

27-Jun-2026, 8:47 pm

Bid End Date

07-Jul-2026, 9:00 pm

Value

₹50,000

Location

KARGIL , JAMMU AND KASHMIR
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Progress

Issue27-Jun-2026, 8:47 pm
AwardPending
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Quantity

30

Category

Oil Filter

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of Oil Filter, Fuel Feed Pump, Fuel Pipe 19x19, Piston, Piston Ring, Cyl Liner, CR Bearing, Main Bearing, Packing Kit, Valve Seal, Exhaust Inlet Gasket, Carburetor, Spark Plug, Ignition Coil, Exhaust Inlet Stud, Fuel Pipe, Fuel Filter, Fan Belt, Diode Plate and related components for deployment in KARGIL, JAMMU & KASHMIR. Estimated value is ₹50,000.00 with 21 BOQ items listed, subject to a 25% option quantity increase during contract, and a delivery period based on original terms. Pre-dispatch and post-receipt inspections are required, with advance sample approval before bulk manufacturing. The scope is strictly supply-only, with evaluation and approval tied to supplier conformity to approved samples.

Technical Specifications & Requirements

  • Product category: Automotive spare parts and engine components (oil filters, fuel pumps, pistons, bearings, gaskets, carburetor, spark plug, ignition coil, belts, and related items)
  • Quantity indicators: 21 items across potential substitutions under option clause; final delivery to be confirmed with order
  • Inspection regime: Pre-dispatch at seller premises (if ATC selects) and post-receipt inspection at consignee site
  • Sample process: Advance sample submission within 5 days of award; approval or modification list returned within 5 days; bulk supply to follow approved sample; LD adjustments apply if buyer delays sample approval
  • Delivery terms: Option clause allows up to 25% variation in ordered quantity; delivery period recalculation uses (increase/original) × original delivery days, min 30 days
  • Quality/standards: Not explicitly specified in tender data; bidders should prepare testing and conformity plans aligned to buyer expectations

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; no turnkey services
  • EMD: Not specified in available data; bidders should verify on ATC and tender notice
  • Delivery: Delivery period linked to order and extended quantities under option clause; ensure ability to scale within 30+ days
  • Inspection: Nominated Agency to conduct tests; pre-dispatch and post-receipt inspections may apply
  • Sample policy: Advance sample required within 5 days of award; non-conforming samples may lead to contract termination or modification; bulk supply must match approved sample
  • Documentation: Ensure submission of supplier qualification documents per ATC and terms; prepare for possible extra sample costs if required

Key Specifications

  • Oil Filter, Fuel Pump, Fuel Pipe 19x19, Piston, Piston Ring, Cyl Liner, CR Bearing, Main Bearing, Packing Kit, Valve Seal, Exhaust Inlet Gasket, Carburetor, Spark Plug, Ignition Coil, Exhaust Inlet Stud, Fuel Pipe, Fuel Filter, Fan Belt, Diode Plate

  • Scope: 21 items; quantity to be confirmed with purchase order; option to increase up to 25% during contract

  • Delivery: Commences from last date of original delivery order; minimum extension policy is 30 days for added quantity

  • Inspection: Pre-dispatch and post-receipt inspections may be conducted by nominated agency

  • Sample: Advance sample submission within 5 days of award; approval or modification list within 5 days; bulk supply to follow approved sample

Terms & Conditions

  • Option Clause allows 25% quantity variations during and after the contract

  • Inspection regime includes pre-dispatch and post-receipt checks by nominated agency

  • Advance sample approval is mandatory before bulk manufacturing and supply

  • Supply of Goods only; no service or installation obligations stated

  • Delivery timelines adapt with quantity changes; minimum 30-day extension rule

Important Clauses

Payment Terms

Payment terms are aligned to the contract but not disclosed in the available data; bidders should verify ATC for percentage and milestone timing

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time for increased quantity uses a formula with a minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; contract includes sample conformance risk; potential termination for major deviations from contract specifications

Bidder Eligibility

  • Experience in supplying automotive spare parts or similar mechanical components

  • Ability to supply goods to a high-altitude, remote location (Kargil, Jammu & Kashmir)

  • Valid GST and financial documentation as per tender requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Oil Filter , Fuel Feed Pump , Fuel Pipe 19x19 , Piston , Piston Ring , Cyl Liner , CR Bearing , Main Bearing , Packing Kit , Valve Seal , Exhaust Inlet Gaskit , Carbureator , Spark Plug , Ignation Coil , Exhaust Inlet Mgt Stud , Fuel Pipe , Fuel Filter , Fuel Pipe 19 x19 , Fan Belt , Diode Plate

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9529443.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 21 Items Sign in for GEM prices

#1

Oil Filter

25 KVA

2 nos Delivery: 15 days
#2

Fuel Feed Pump

25 KVA

1 nos Delivery: 15 days
#3

Fuel Pipe 19x19

25 KVA

4 nos Delivery: 15 days
#4

Piston

25 KVA

3 nos Delivery: 15 days
#5

Piston Ring

25 KVA

1 set Delivery: 15 days
#6

Cyl Liner

25 KVA

2 nos Delivery: 15 days
#7

CR Bearing

25 KVA

1 set Delivery: 15 days
#8

Main Bearing

25 KVA

1 set Delivery: 15 days
#9

Packing Kit

25 KVA

1 set Delivery: 15 days
#10

Valve Seal

25 KVA

1 set Delivery: 15 days
#11

Exhaust Inlet Gaskit

25 KVA

1 set Delivery: 15 days
#12

Carbureator

2.5 KVA

1 nos Delivery: 15 days
#13

Spark Plug

2.5 KVA

1 nos Delivery: 15 days
#14

Ignation Coil

2.5 KVA

1 nos Delivery: 15 days
#15

Exhaust Inlet Mgt Stud

2.5 KVA

3 nos Delivery: 15 days
#16

Fuel Pipe

2.5 KVA

1 mtr Delivery: 15 days
#17

Fuel Filter

19 KVA

1 nos Delivery: 15 days
#18

Oil Filter

19 KVA

1 nos Delivery: 15 days
#19

Fuel Pipe 19 x19

19 KVA

1 nos Delivery: 15 days
#20

Fan Belt

19 KVA

1 nos Delivery: 15 days
#21

Diode Plate

12.5 KVA

1 nos Delivery: 15 days

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar automotive spare parts supply

4

Financial Statements (last 2–3 years) or turnover evidence

5

EMD deposit confirmation (as applicable in ATC terms)

6

Technical Compliance Certificates (if any for automotive parts)

7

OEM Authorizations or Authorized Distributor certificates

8

Product literature and warranty terms for included parts

9

Company profile and installation/maintenance capabilities (if required)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the oil filter and spare parts tender in Kargil?

Bidders must submit GST, PAN, financials, and proven experience in automotive parts supply. Prepare OEM authorization if required, and ensure compliance with pre-dispatch and post-receipt inspection requirements. Include advance sample submission within 5 days of award and confirm delivery timelines under the 25% option clause.

What documents are required to participate in the Kargil spare parts tender 2026?

Submit GST certificate, PAN card, experience certificates for similar supply, last 2–3 years financial statements, technical compliance certificates, OEM authorizations, and product literature. Include EMD documentation if applicable and ensure supplier profile demonstrates high-altitude delivery capability.

What are the key technical specifications for the listed components?

The tender lists items like Oil Filter, Fuel Pump, Pistons, Bearings, Gaskets, Carburetor, Spark Plug, and Ignition Coil. While explicit standards are not provided, bidders should align with IS/ISO quality practices and provide sample testing data, conformity plans, and warranties for each part.

When is the delivery window and how does the option clause affect it?

Delivery begins after the last date of the original delivery order. If quantity increases by up to 25%, the extended delivery time uses (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may extend further within contract limits.

What constitutes advance sample approval in this tender?

Within 5 days of award, submit one advance sample for buyer approval. If approved, bulk supply proceeds; if modifications are required, a 5-day turnaround is provided. Delays in buyer approval extend the delivery period without LD penalties.

What inspection processes will validate the supplied parts?

Nominated Inspection Agency conducts pre-dispatch and post-receipt inspections. Pre-dispatch applies if ATC selects, and post-receipt inspection happens at consignee site before acceptance, ensuring conformance to contract specifications.

What is the scope of supply for this procurement?

Scope is strictly the supply of goods for 21 listed items, without on-site installation or maintenance services. Bidders should demonstrate packaging, transport readiness, and high-altitude delivery capability to Kargil.

Are there any penalties for non-conformance or delayed deliveries?

The bid data mentions potential contract termination for major deviations in samples. While explicit LD rates are not shown, ensure strict adherence to approved sample specifications and delivery commitments to avoid penalties.

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