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Indian Army Mounting Pad & Spare Parts Tender Kargil Jammu & Kashmir 2026 - 25% Quantity Variation & Pre-Dispatch Inspection

Bid Publish Date

27-Jun-2026, 8:30 pm

Bid End Date

07-Jul-2026, 9:00 pm

Value

₹61,925

Location

KARGIL , JAMMU AND KASHMIR
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Progress

Issue27-Jun-2026, 8:30 pm
AwardPending
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Quantity

93

Category

Mounting Pad

Bid Type

Two Packet Bid

Key Highlights

  • • Clearly defined 29-item BOM including mounting pads and multiple fuel system components
  • • 25% quantity variation right for the buyer during and within contract currency
  • • Advance sample approval within 5 days of award; bulk supply contingent on approval
  • • Pre-dispatch and post-receipt inspection by nominated agency
  • • Supply-only scope; no installation/commissioning stated
  • • Delivery timeline adjustments tied to sample approval delays; no LD if buyer delays
  • • No explicit EMD amount provided in data; verify ATC/tender docs

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of a broad set of vehicle/engine spare parts for installation and maintenance, including Mounting Pad, Fuel Pipe 19 x19 and 19 x17, Fuel Filter, Push Rod Tube Seal, Air Filter, Fuel Pump, Injector, Oil Filter, Fuel Pump Single Element, Fan Belt, Push Rod Tube Oil Seal, Fuel Feed Pump, Rocker Mounting Bolt, Exhaust Expansion Below, among 29 listed items. Estimated value: ₹61,925. Location: KARGIL, Jammu & Kashmir - 194102. Scope: Only supply of goods to be delivered with pre-dispatch and post-receipt inspections. Key differentiator: 29-item BOQ with multiple consumable/spares requiring exact conformity to sample approvals and a 25% quantity variation clause at contracted rates. Unique terms include advance sample approval within 5 days of award and potential delivery timeline recalibration if approvals lag.

Technical Specifications & Requirements

  • No formal technical specifications published; procurement encompasses a defined list of spares including mounting pads, fuel lines, filters, seals, pumps, sensors, and belts as outlined in the BOQ.
  • Inspection: Pre-dispatch at seller premises and Post Receipt at consignee site; designated inspection agencies to apply.
  • Sample clause: Successful bidder must submit an advance sample within 5 days; supplier must comply with approved sample or undergo specified modifications; bulk supply to follow per approved sample.
  • BOQ contains 29 items with diverse automotive spares; delivery terms governed by option clause, quantity adjustments up to 25% of order quantity.
  • No explicit technical standards referenced in the data; emphasis on conformance to approved sample and contract specifications.

Terms, Conditions & Eligibility

  • Option Clause permits up to 25% increase/decrease in ordered quantity during contract and currency; extended delivery calculated as (additional quantity / original quantity) × original delivery period, with minimum 30 days.
  • Scope: Bid price must cover all cost components for the supply of goods; no installation or servicing scope indicated.
  • Inspection: Pre-dispatch and post-receipt inspections are mandatory; advance sampling required.
  • EMD: Not specified in the provided data; bidders should verify in ATC/ tender documents.
  • Delivery & Sample Lead Times: 5-day window for advance sample approval; if buyer delays, delivery period may be adjusted without LD; otherwise strict adherence to contract sample.
  • Documentation: Submit samples for approval, GSTIN, PAN, and relevant financials per standard government tender practices.

Key Specifications

  • 29 items in BOQ, including mounting pad and fuel-related components

  • No published IS/ISO standards in provided data; conformity to contract-specified specs required

  • Advance sample submission within 5 days; approval or modification list within 5 days

  • Pre-dispatch and post-receipt inspections mandated

  • Option clause allows ±25% quantity variation at contracted rates

Terms & Conditions

  • Quantity variation up to 25% during/within contract at fixed rates

  • Advance sample approval within 5 days of award; bulk supply after approval

  • Pre-dispatch and post-receipt inspection by nominated agencies

Important Clauses

Payment Terms

Scope states bid price includes all costs; exact payment terms not specified in data; verify ATC for milestones and schedule

Delivery Schedule

Delivery period linked to sample approval; extended delivery time formula provided; minimum 30 days for added quantity

Penalties/Liquidated Damages

Not specified in data; refer to ATC for LD provisions and performance bonds

Bidder Eligibility

  • Must be able to supply 29 listed spare parts as per BOQ

  • Proven track record in government/military spare parts supply

  • Comply with pre-dispatch and post-receipt inspection requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Mounting Pad , Fuel Pipe 19 x19 , Fuel Pipe 19 x17 , Fuel Filter , Push Rod Tube Seal , Air Filter , Fuel Pump , Injector , Oil Filter , Oil FIlter , Fuel Pump Single Element , Fan Belt , Push Rod Tube Oil Seal , Fuel Feed Pump , Rocker Mtg Bolt , Exhaust Expension Below , Fuel FIlter , Air FIlter , Push Rod

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9529421.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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ENGINE MOUNTING PAD,FUEL PIPE 19X19,FUEL PIPE,THRUST WASHER,crank shaft oil seal set,PUMP ELEMENT,D

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Closed: 25 August 2025
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AIR FILTER,ENGINE MTG PAD,FUEL FILTER,FUEL PIPE19,FUEL PIPE 24,OIL FILTER,FUEL FEED PUMP,FAN BELT

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ALWAR, RAJASTHAN

Posted: 4 January 2025
Closed: 27 January 2025
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AIR FILTER,ENG MTG PAD,FUEL FILTER,FUEL PIPE 19,FUEL PIPE 24,OIL FILTER,FUEL FEED PUMP,FAN BELT

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ALWAR, RAJASTHAN

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Closed: 23 January 2025
GEM

Bill of Quantities (BOQ) 29 Items Sign in for GEM prices

#1

Mounting Pad

2.5 KVA

3 nos Delivery: 15 days
#2

Fuel Pipe 19 x19

2.5 KVA

4 nos Delivery: 15 days
#3

Fuel Pipe 19 x17

2.5 KVA

2 nos Delivery: 15 days
#4

Fuel Filter

2.5 KVA

3 nos Delivery: 15 days
#5

Push Rod Tube Seal

2.5 KVA

1 nos Delivery: 15 days
#6

Air Filter

3.5 KVA

6 nos Delivery: 15 days
#7

Fuel Pump

3.5 KVA

1 nos Delivery: 15 days
#8

Injector

3.5 KVA

1 nos Delivery: 15 days
#9

Fuel Pipe 19 x19

5 KVA

2 nos Delivery: 15 days
#10

Fuel Filter

5 KVA

2 nos Delivery: 15 days
#11

Oil Filter

5 KVA

2 nos Delivery: 15 days
#12

Air Filter

5 KVA

2 nos Delivery: 15 days
#13

Fuel Filter

5.5 KVA

4 nos Delivery: 15 days
#14

Oil FIlter

5.5 KVA

4 nos Delivery: 15 days
#15

Air Filter

5.5 KVA

4 nos Delivery: 15 days
#16

Fuel Pipe 19 x19

5.5 KVA

4 nos Delivery: 15 days
#17

Fuel Pump Single Element

5.5 KVA

1 nos Delivery: 15 days
#18

Injector

5.5 KVA

1 nos Delivery: 15 days
#19

Fan Belt

5.5 KVA

4 nos Delivery: 15 days
#20

Push Rod Tube Oil Seal

5.5 KVA

2 set Delivery: 15 days
#21

Fuel Feed Pump

5.5 KVA

1 nos Delivery: 15 days
#22

Rocker Mtg Bolt

5.5 KVA

10 nos Delivery: 15 days
#23

Exhaust Expension Below

5.5 KVA

1 nos Delivery: 15 days
#24

Fuel FIlter

15 KVA TMTL

6 nos Delivery: 15 days
#25

Oil Filter

15 KVA TMTL

6 nos Delivery: 15 days
#26

Air FIlter

15 KVA TMTL

6 nos Delivery: 15 days
#27

Fuel Pipe 19 x19

15 KVA TMTL

4 nos Delivery: 15 days
#28

Fan Belt

15 KVA TMTL

2 nos Delivery: 15 days
#29

Push Rod

15 KVA TMTL

4 nos Delivery: 15 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare parts supply

4

Financial statements or turnover documents

5

EMD/Security deposit proof (amount to be confirmed in ATC)

6

Technical bid documents and compliance statements

7

OEM authorizations or approvals for listed spare parts

8

Any pre-dispatch/post-receipt inspection certificates

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army mounting parts tender in Kargil?

Bidders must satisfy eligibility, provide GST, PAN, experience certificates, financials, and OEM authorizations. The tender requires 29 listed spare parts, pre-dispatch and post-receipt inspections, advance sample submission within 5 days, and compliance with a 25% quantity variation clause. Ensure bid price covers all costs.

What documents are required for army spare parts tender submission in Kargil?

Submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof, technical compliance documents, OEM authorization, and any pre-dispatch/post-receipt inspection certificates. Confirm EMD amount from ATC and include supplier qualifications.

What are the key technical requirements for the 29-item BOQ?

BoQ includes mounting pad, fuel pipes (19x19 and 19x17), fuel/pump components, filters, belts, seals, and rocker bolts. No explicit global standards listed; compliance relies on conformity to contract-specified specs and approved samples after award.

When is advance sample approval required for bulk supply?

Advance sample must be submitted within 5 days of contract award. Buyer will approve or specify modifications within 5 days; delays by the buyer may shift the delivery period without LD, while major deviations can trigger fresh samples or contract termination.

What is the quantity variation policy for this army tender in Kargil?

The purchaser may increase or decrease the ordered quantity by up to 25% of the bid quantity at contract signing and during the currency of the contract. Delivery time adjusts proportionally with the increased/decreased quantity, with a minimum extension of 30 days.

What inspection regime applies to the army spare parts tender in Kargil?

Nominated inspection agencies conduct both pre-dispatch at seller premises and post-receipt at the consignee site. Ensure readiness for on-site checks and provide necessary test data and quality certificates as per contract.

What are the delivery terms and potential delays due to sample approval?

Delivery is tied to sample approval; if approval is delayed, the delivery period is adjusted without LD. Once approved, bulk supply proceeds per contract; otherwise, deviations may lead to corrective actions or termination.

How does the 25% quantity clause affect pricing and delivery?

Pricing remains fixed at contracted rates for the initial quantity; if quantity changes by ±25%, delivery schedules adjust accordingly. Ensure readiness for possible scale-up or scale-down and track revised delivery deadlines under contract terms.

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