Indo Tibetan Border Police Food Supplies Tender ARVI Vegetables Fruits Dairy 2026 ISO 9001

Tender Overview

Indo Tibetan Border Police (ITBP) seeks a supplier for a broad range of essential food commodities, including fresh vegetables, fruits, dairy, poultry, and allied grocery items. The contract envisages supplying a wide category of perishable and non-perishable products under a single scope of supply of goods. The project emphasizes ISO 9001 certified suppliers and requires material test certificates with delivery compliant to lab test results. Estimated contract value is not disclosed; bidders should prepare for a diverse, multi-item food procurement. The option clause allows up to 25% quantity variation during contract execution, requiring flexible planning and robust inventory management. The procurement focuses on reliable batch supply and conformity to quality checks, with delivery terms aligned to the purchaser’s original order timeline and extended periods when needed.

Technical Specifications & Requirements

• EMD: ₹38,738 (refundable with bid security)
• ISO 9001: Bidder or OEM must hold ISO 9001 certification.
• Material Test Certificate: Required to accompany supply; buyer lab results will determine acceptance.
• Scope of Supply: Only supply of goods; no service component specified.
• Past Experience Proof: Acceptable documents include contract copies with invoices, client execution certificates, or third-party release notes.
• GST: Bidder responsible for applicable GST; reimbursement as per actuals or prevailing rates, subject to quoted GST percentage.
• Categories Covered: Broad list including vegetables (beans, cabbage, carrot), fruits (apple, banana, grapes, mango), dairy (paneer, milk), meat/fish/eggs, spices, and other staples.
• ATC/Terms: Additional terms and attachments available in the bid file; bidders must review the ATC documents.

Terms, Conditions & Eligibility

• Quantity Variation: Purchaser may increase/decrease up to 25% of bid quantity, with proportional extension of delivery period.
• Delivery Period: Calculated extension formula applies; minimum extension 30 days; extended durations may be used within original delivery window.
• Payment & Documentation: GST compliance to be verified; EMD submission required; past project experience proofs acceptable as specified. Ensure submission of standard documents: GST, PAN, experience certificates, financials, EMD, OEM authorizations, and technical bid documents.
• Quality Assurance: Material Test Certificate mandatory; supplier must meet ISO 9001 standards and provide lab-tested results for acceptance.