Indian Army AC Gas Refilling & HVAC Servicing Tender GEM 2026 B 7147568 Rajasthan
Indian Army
SONITPUR, ASSAM
Posted:
24 January 2026
Closed:
3 February 2026
GEM
GEM
Hqids Department of Military Affairs Indoor/Outdoor Unit Servicing Tender Bathinda Punjab 2026
Bid Publish Date
30-Jun-2026, 7:39 pm
Bid End Date
10-Jul-2026, 8:00 pm
Progress
Issue30-Jun-2026, 7:39 pm
AwardPending
Quantity
21
Category
Servicing of Indoor and outdoor unit
Bid Type
Two Packet Bid
Key Highlights
- • Explicit option clause allowing up to 25% quantity variation during contract and currency; delivery period calculations include a minimum 30-day floor
- • Delivery address clearly specified: Bathinda Cantonment, Punjab; installation/commissioning included if scope covers supply
- • Must confirm 3 years residual market life for offered products; non-obsolete criterion; OEM or authorized resellers permitted
- • GST responsibility lies with bidder; reimbursement rules equal to actuals or applicable rate (whichever is lower)
- • End User Certificate to be provided in Buyer’s standard format; GST, PAN, and EFT mandate documentation required
- • Experience requirement: Govt/PSU procurement of similar category for 3 years; contracts supporting yearly quantity delivered
Tender Overview
Organization: Hqids (Department of Military Affairs) seeks servicing of indoor and outdoor air conditioning units, gas refilling, and repair of condenser coils, thermostats, air filters, and contactors. Estimated scope includes 7 items arranged under a single BOQ, with installation/commissioning if in scope. Delivery/address: 61 WEU, C/O 56 APO, Bathinda Cantonment, Bathinda, Punjab. Key differentiator is the explicit option clause allowing quantity variations up to 25% during contract and extended delivery windows, calibrated by the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The tender emphasizes non-obsolescence (minimum 3 years residual market life) and GST handling per bidder responsibility.
Technical Specifications & Requirements
- Product/Service: Servicing and maintenance of air conditioning systems (indoor/outdoor units), gas refilling, repair of condenser coil, thermostat, air filter, and contactor.
- Experience: Minimum 3 years of regular manufacturing/supply to Central/State Govt or PSU for same or similar category products. OEM or reseller pathways permitted with contract copies for evidence.
- Delivery/Installation: Delivery at Bathinda Cantonment address; installation/commissioning to be performed if scope includes supply.
- Compliance: Bidders to verify GST applicability; GST reimbursement as actuals or applicable rate, whichever is lower.
- Contractual Terms: End User Certificate per buyer format; bid-specific terms on quantity expansion and delivery periods are defined.
Terms, Conditions & Eligibility
- EMD/Financials: Not specified here; bidders must meet standard govt cadence for stability and avoid liquidation.
- Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; End User Certificate in Buyer format.
- Delivery Window: Minimum 30 days if extended quantity triggers delivery; original delivery period governs extensions.
- Payment: GST handling as per bidder’s rate; recovery at actuals or applicable rate; no stated advance terms.
- Warranty/Support: Installation/Testing/Training as applicable per scope; no explicit warranty period stated.
Key Specifications
-
Servicing of indoor and outdoor AC units
-
Gas refilling and repair of condenser coil, thermostat, air filter, and contactor
-
Delivery address: Bathinda Cantonment, Punjab
-
Experience: 3 years with govt/PSU clients
-
GST responsibility: bidder bears GST; reimbursement as actuals or applicable rate
-
Option clause: ± up to 25% quantity; delivery period formula with minimum 30 days
Terms & Conditions
-
Option Clause allows 25% quantity variation during contract; delivery period adjusted accordingly
-
Delivery location fixed at Bathinda Cantonment, Punjab; installation/commissioning as applicable
-
Mandatory experience: 3 years govt/PSU supply of similar category products
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rate; no explicit advance payment stated
Delivery Schedule
Delivery period commences from last date of original delivery order; minimum 30 days for additional time
Penalties/Liquidated Damages
Not explicitly stated in provided terms; implied adherence to govt procurement penalties
Bidder Eligibility
-
3 years govt/PSU experience in similar category products
-
No liquidation, court receivership, or bankruptcy status
-
Genuine GSTIN and PAN; bank EFT mandate compliant
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Servicing of Indoor and outdoor unit , Gas Refilling , Repair of condenser coil , Repair of capacitor , Repair of thermostat , Repair of Air Filter , Repair of Contactor
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9523259.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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GEM
Tender Results
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Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Servicing of Indoor and outdoor unit
LG Split AC including Green AC, Variable Air Conditioner, Hari Split AC cutting Mount type 2 ton, Hitachi 2 ton 3 star high wall split ac (hot and cold)
5 pieces
Delivery: 10 days
#2
Gas Refilling
LG Split AC including Green AC, Variable Air Conditioner, Hari Split AC cutting Mount type 2 ton, Hitachi 2 ton 3 star high wall split ac (hot and cold)
5 pieces
Delivery: 10 days
#3
Repair of condenser coil
LG Split AC including Green AC, Hari Split AC cutting Mount type 2 ton, Hitachi 2 ton 3 star high wall split ac (hot and cold)
3 pieces
Delivery: 10 days
#4
Repair of capacitor
Variable Air Conditioner
1 pieces
Delivery: 10 days
#5
Repair of thermostat
LG Split AC including Green AC, Variable Air Conditioner, Hitachi 2 ton 3 star high wall split ac (hot and cold)
3 pieces
Delivery: 10 days
#6
Repair of Air Filter
Variable Air Conditioner, Hitachi 2 ton 3 star high wall split ac (hot and cold)
2 pieces
Delivery: 10 days
#7
Repair of Contactor
Variable Air Conditioner, Hari Split AC cutting Mount type 2 ton
2 pieces
Delivery: 10 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Servicing of Indoor and outdoor unit | LG Split AC including Green AC, Variable Air Conditioner, Hari Split AC cutting Mount type 2 ton, Hitachi 2 ton 3 star high wall split ac (hot and cold) | 5 | pieces | [email protected] | 10 | |
| 2 | Gas Refilling | LG Split AC including Green AC, Variable Air Conditioner, Hari Split AC cutting Mount type 2 ton, Hitachi 2 ton 3 star high wall split ac (hot and cold) | 5 | pieces | [email protected] | 10 | |
| 3 | Repair of condenser coil | LG Split AC including Green AC, Hari Split AC cutting Mount type 2 ton, Hitachi 2 ton 3 star high wall split ac (hot and cold) | 3 | pieces | [email protected] | 10 | |
| 4 | Repair of capacitor | Variable Air Conditioner | 1 | pieces | [email protected] | 10 | |
| 5 | Repair of thermostat | LG Split AC including Green AC, Variable Air Conditioner, Hitachi 2 ton 3 star high wall split ac (hot and cold) | 3 | pieces | [email protected] | 10 | |
| 6 | Repair of Air Filter | Variable Air Conditioner, Hitachi 2 ton 3 star high wall split ac (hot and cold) | 2 | pieces | [email protected] | 10 | |
| 7 | Repair of Contactor | Variable Air Conditioner, Hari Split AC cutting Mount type 2 ton | 2 | pieces | [email protected] | 10 |
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Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
End User Certificate in Buyer’s standard format
6
Contracts or purchase orders showing 3 years govt/PSU experience
7
OEM authorizations or reseller agreements (if applicable)
Frequently Asked Questions
How to bid for the AC servicing tender in Bathinda Punjab 2026
Bidders must meet the 3-year govt/PSU experience criterion, submit PAN, GSTIN, EFT mandate, cancelled cheque, and End User Certificate in the buyer format. Provide contracts showing previous supply to govt bodies and ensure GST handling aligns with actuals or applicable rate. Follow the option-quantity terms and delivery to Bathinda Cantonment.
What documents are required for the Bathinda AC service bid 2026
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, End User Certificate in the buyer format, and evidence of 3-year govt/PSU experience with contract copies. Include OEM authorizations if acting through a reseller and provide GST compliance details per bidder responsibility.
What are the technical specifications for AC servicing in this tender
Scope includes servicing indoor/outdoor units, gas refilling, and repair of condenser coils, thermostats, air filters, and contactors. Ensure products are not end-of-life and maintain at least 3 years residual market life; installation/commissioning is included if in scope.
When is delivery expected for the Bathinda tender and how is extension handled
Delivery period begins after the original delivery order; extended delivery time follows (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend to the original delivery period under option terms.
What are the GST expectations for bidders in this procurement
Bidder bears GST responsibility; reimbursement will be as actuals or at the applicable rate, whichever is lower. Ensure GSTIN is provided and compliant with government procurement norms for Bathinda, Punjab.
What is required to prove govt/PSU experience for this bid
Provide copies of relevant contracts showing regular supply of similar category products to central/state govt or PSU bodies for at least 3 years prior to bid opening; if bunch bids, the primary high-value product must meet the criterion.
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Documents 4
GeM-Bidding-9523259.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS