GEM

Office Of The District Magistrate West Bengal CCTV Camera Tender 2025 Midnapore/Kharagpur V3

Bid Publish Date

19-Nov-2025, 4:05 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Progress

Issue19-Nov-2025, 4:05 pm
AwardPending
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Quantity

32

Bid Type

Two Packet Bid

Categories 5

CITY SURVEILLANCE SURVEILLANCE EQUIPMENTS CAMERA CCTV SYSTEM VIDEO RECORDER

Tender Overview

The opportunity is a CCTV Camera System procurement managed by the Office Of The District Magistrate, West Bengal for the Midnapore/Kharagpur region. The project scope centers on supplying a CCTV Camera System (V3) (Q2), with delivery and installation milestones defined by the ATC clauses. Key commercial terms include a two-stage payment structure and a flexible quantity build, enabling up to a 25% increase in ordered quantity at contracted rates. The service center requirement specifies local support in Midnapore/Kharagpur, strengthening after-sales response. This tender emphasizes on-site installation and rapid deployment within the extended delivery framework, without a mandatory BOQ itemization. The tender’s defining differentiator is the option clause for quantity and delivery flexibility, combined with local serviceability requirements.

Technical Specifications & Requirements

  • Product/service: CCTV Camera System (V3) (Q2)
  • Location/coverage: Midnapore/Kharagpur service region in West Bengal
  • Delivery terms: Delivery period commences after final order; option to increase quantity up to 25%; extended delivery time calculated as (Increase/Original) × Original delivery period with a minimum of 30 days; possible extension to original delivery duration
  • Payment terms: 70% after delivery, 30% after installation; timing linked to installation completion
  • Service support: Service Center must be located in Midnapore/Kharagpur with local parts availability
  • Documentation: Require standard bid submissions including technical compliance and installation readiness; no BOQ items defined

Terms, Conditions & Eligibility

  • EMD/guarantee: Not explicitly specified in the data; bidders should anticipate standard EMD requirements per procurement policy
  • Delivery: Delivery framework supports quantity variations up to 25%; extended timelines applied per option clause
  • Warranty/Support: Post-installation payment implies ongoing commissioning support; detailed warranty terms not provided
  • ATC & Compliance: ATC clauses specify staged payments; service center location and local parts availability are mandatory
  • Documentation: Prepare GST, PAN, experience certificates, and technical compliance documents per standard tender practice
  • Penalties: No explicit LD clause listed; ensure compliance with delivery and installation milestones to avoid disputes

Key Specifications

    • Product/service: CCTV Camera System (V3) (Q2)
    • Location: Midnapore/Kharagpur service area, West Bengal
    • Delivery/payments: 70% on delivery, 30% on installation; quantity may increase up to 25% during contract
    • Service center: Located in Midnapore/Kharagpur; local parts availability required
    • BOQ: No items listed in BOQ; procurement relies on vendor installation and deployment
    • Standards/compatibility: Not specified; bidders to ensure compatibility with existing CCTV architecture

Terms & Conditions

  • Quantity variation up to 25% at contracted rates

  • 70% payment on delivery, 30% on installation

  • Service center must be in Midnapore/Kharagpur with local parts

Important Clauses

Payment Terms

70% of contract value payable after delivery; remaining 30% after successful installation

Delivery Schedule

Option to increase quantity up to 25% during contract; delivery period begins after original delivery order; extended duration formula applies with minimum 30 days

Penalties/Liquidated Damages

Explicit LD not provided; bidders should align with standard government procurement penalties for late delivery and installation

Bidder Eligibility

  • Proven experience in supplying/installation of CCTV camera systems

  • GST registered and compliant with local tax requirements

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for CCTV or similar systems

4

Financial statements or solvency proof

5

EMD/Security deposit (as per tender policy) and payment proof

6

Technical bid documents and installation plan

7

OEM authorizations or authorized distributor certificates

8

Warranty and service commitment documents

9

Any ISI/ISO certifications or standards compliance (if available)

Frequently Asked Questions

How to bid for CCTV camera tender in West Bengal with option clause?

Bidders should prepare a technical bid and installation plan, meet eligibility criteria, submit GST/PAN, and provide OEM authorizations. The option clause allows up to 25% quantity variation at contracted rates; ensure readiness for extended delivery time with a minimum 30 days.

What documents are required for CCTV system tender in Midnapore?

Submit GST, PAN, experience certificates for CCTV installations, financial statements, EMD proof, technical compliance documents, installation plan, and OEM authorizations. Local service capability in Midnapore/Kharagpur must be demonstrated.

What are the payment terms for this West Bengal CCTV procurement?

Payment is structured as 70% on delivery and 30% after installation. Quotations should reflect this split; ensure invoicing aligns with delivery and commissioning milestones.

What delivery conditions apply to the CCTV tender in Midnapore?

Delivery can be increased by up to 25% of the bid quantity at contracted rates. The delivery period begins after the original order; extended duration uses the prescribed formula with a minimum 30 days.

Are there any location-specific service requirements for this bid?

Yes, the service center must be located in Midnapore/Kharagpur with parts available locally to ensure timely maintenance and support.

What standards or certifications are expected for CCTV bidders?

The tender data does not specify exact standards; bidders should submit OEM authorizations and any applicable CCTV installation certifications, ensuring compatibility with the existing infrastructure.

How is installation success determined for payment release in this tender?

The 30% payment upon installation is contingent on successful commissioning as per the contract, with verification by the purchaser or designated authority before releasing funds.

What is the role of the District Magistrate's office in this CCTV procurement?

The Office Of The District Magistrate, West Bengal, governs the tender for CCTV camera system procurement, defines delivery/installation terms, and approves contractor eligibility, ensuring local serviceability in Midnapore/Kharagpur.

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