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Eastern Coalfields Limited Repair & Maintenance of Rajmahal Auxiliary Equipment Tender Godda Jharkhand 2026

Bid Publish Date

10-Jul-2026, 12:47 pm

Bid End Date

20-Jul-2026, 1:00 pm

EMD

₹14,900

Value

₹11,90,411

Location

GODDA , JHARKHAND
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Progress

Issue10-Jul-2026, 12:47 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Eastern Coalfields Limited (Coal India Limited group) seeking 14 auxiliary equipment repair/maintenance services
  • • Location: Godda, Jharkhand 814133 for Rajmahal project
  • • Estimated value: ₹1,190,410.67; EMD: ₹14,900
  • • 50% contract quantity/duration variation allowed at issue of contract and post-award
  • • EMD submission options: online RTGS/internet banking or Demand Draft payable to Eastern Coalfields Ltd A/c Rajmahal Project
  • • PBG option available; scanned DD may be substituted after award; hard copy delivery within 15 days
  • • Past experience proof can be contract copy with invoices, execution certificates, or third-party notes
  • • No BOQ items listed; scope pertains to daily checks, rectification, and miscellaneous works for 14 auxiliary equipments

Categories 8

ALCOHOL ETHYL ALCOHOLS EQUIPMENT MISCELLANEOUS AROMATIC SPIRIT WATER LEVEL RECORDER COAL MINING RECTIFIERS

Tender Overview

Eastern Coalfields Limited invites bids for repair, maintenance, and installation of Rajmahal auxiliary equipment at the Godda, Jharkhand (814133) location. The procurement covers daily check rectification and miscellaneous works across 14 auxiliary units under the Rajmahal project. Estimated value is ₹1,190,410.67 with an EMD of ₹14,900. A flexible scope clause allows a 50% increase/decrease in contract quantity/duration per the buyer’s option, including lumpsum adjustments with consent. The tender emphasizes ongoing maintenance support rather than a single-install project and requires compliance with administrative submission norms and financial guarantees to facilitate award.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender data. The scope references repair, maintenance, and installation services for 14 auxiliary plant/equipment items at Rajmahal.
  • EMD: ₹14,900; payment via RTGS/online transfer or Demand Draft (DD) payable to Eastern Coalfields Ltd A/c Rajmahal Project, SBI RCMP Godda. PBG option available; successful bidder may substitute with scanned DD post-award. Bank details: SBIN0007265, Godda Branch. Delivery/installation timelines are not specified; procurement relies on post-award execution.
  • Past project experience may be demonstrated via contracts, invoices, execution certificates, or third-party notes; no standardized BOQ appears. The bidder must align with the organization’s ATC and GeM terms.

Terms, Conditions & Eligibility

  • 50% option clause allows contract scope expansion or reduction up to 50% during award and post-award phases.
  • EMD/Performance Security: EMD ₹14,900; alternative PBG; DD acceptable; online payment option detailed above with submission proof.
  • Past Experience Proof: contract copies, invoice self-certification, client execution certificates, or third-party notes.
  • Payment terms & delivery: specifics not provided; payment and delivery terms to be governed by GeM/ECF terms and post-award agreements. All bid submissions must include required financial and technical documents per terms.

Key Specifications

    • Product/Service: Repair, maintenance, and installation of Rajmahal auxiliary equipment (14 units)
    • Estimated value: ₹1,190,410.67
    • EMD: ₹14,900
    • Payment terms: RTGS/online or DD to Eastern Coalfields Ltd A/c Rajmahal Project
    • Variation clause: contract quantity/duration may vary by up to 50%
    • Documentation: past project experience proofs acceptable in multiple formats

Terms & Conditions

  • 50% variation in contract quantity/duration allowed

  • EMD and PBG options; online payment and DD accepted

  • Past experience proofs acceptable via multiple document types

Important Clauses

Payment Terms

EMD options include online RTGS, bank transfer, or Demand Draft payable to Eastern Coalfields Ltd A/c Rajmahal Project; post-award submission of scanned DD is allowed; hard copy must reach within 15 days

Delivery Schedule

No explicit delivery timeline published; terms will be governed by GeM/ECF after award; delivery/installation timelines to be finalized in contract

Penalties/Liquidated Damages

Not specified in data; penalties would be defined in award/ATC terms; ensure compliance with contractor performance requirements

Bidder Eligibility

  • Proven experience in repair/maintenance of coal mining auxiliary equipment

  • Financial capability to handle an ₹1.19 million contract and provide EMD/PBG

  • Legal compliance: GST, PAN, and proper invoicing history; eligible to bid under GeM terms

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - COAL MINING; Assistance in Daily Check Rectification of running breakdown and miscellaneous works on regular basis of all 14 fourteen Nos Auxiliary Equipment of Rajmahal..

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

8

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Godda

Delivery Pincodes

814165

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Vaibhav Sabar814165,Office of General Manager, Rajmahal Area, Dhankunda, Bara Simra, Distt: Godda, JharkhandGoddaJharkhand814165Project / Lumpsum Based-Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 5

GeM-Bidding-9587845.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proofs: contract copies, invoices with bidder self-certification, client execution certificates

4

Financial statements or turnover evidence

5

EMD submission document (RTGS/online transfer receipt or DD)

6

Proof of PBG submission or DD details for performance security

7

Technical bid documents as per buyer ATC and GeM terms

8

OEM authorizations or vendor certifications if applicable

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Rajmahal auxiliary equipment repair tender in Godda Jharkhand 2026

Bidders should submit GST, PAN, experience proofs, financials, and EMD of ₹14,900 via RTGS or DD to Eastern Coalfields Ltd A/c Rajmahal Project. Include past project proofs and compliance with GeM ATC; ensure scope aligns with 14 auxiliary units and 50% variation clause.

What documents are required for Eastern Coalfields Rajmahal maintenance tender 2026

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (RTGS/DD), PBG details, OEM authorizations if applicable, and technical bid per buyer ATC. Submissions must reflect past project experience and financial stability.

What are the payment terms for the Godda coal equipment service tender

Payment terms follow GeM/ECF norms; EMD paid upfront or via online transfer; post-award payment terms to be finalized; DD acceptable; delivery and acceptance terms will be specified in the contract after award.

What is the EMD amount for the Rajmahal auxiliary equipment tender 2026

The EMD amount is ₹14,900. Bidders may use online RTGS or a Demand Draft payable to Eastern Coalfields Ltd A/c Rajmahal Project; submit proof of transfer with bid submission.

What is the scope of work for Rajmahal 14 auxiliary equipment tender

Scope includes repair, routine maintenance, daily check rectification, and miscellaneous installation work across 14 auxiliary equipment units at Rajmahal project; detailed technical specs are to be aligned post-award.

What is the contract variation clause for this tender in Godda

The buyer may increase or decrease the contract quantity or duration by up to 50% at the time of contract issue and post-award; for lumpsum-based services, scope/value may be adjusted with the service provider’s consent.

What should bidders submit to prove past experience for this tender

Provide one of: contract copy with invoices and bidder self-certification, execution certificate from client, or third-party inspection notes; multiple formats acceptable to demonstrate relevant repair/maintenance work on similar equipment.

Where can bidders find the official payment details for ECF Rajmahal tender

Payment details specify SBIN RCMP Godda branch with IFSC SBIN0007265; use the exact beneficiary name “Eastern Coalfields Ltd” and include bid number and entity name in transfer notes; upload transfer proof with bid.

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