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Department of Health and Family Welfare Toner Cartridges Tender 2026 India - OEM Authorized Original Cartridges ISO/Make in India

Bid Publish Date

16-Jun-2026, 11:26 am

Bid End Date

26-Jun-2026, 12:00 pm

Location

NEW DELHI , DELHI
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Progress

Issue16-Jun-2026, 11:26 am
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Bid Specific Authorization certificate mandatory with signature and stamp
  • • Original cartridge certification required; supplier must certify authenticity
  • • Make in India authorization certificate to be enclosed
  • • Experience certificate proving supply to govt/PSU or renowned private entities
  • • MSME/NSIC EMD exemption certificate accepted if applicable
  • • No BOQ items listed; prepare for generic cartridge categories and model mappings
  • • Category: Toner/Ink Cartridges and printer consumables; compatible with multiple OEMs
  • • Delivery timelines, payment terms, and penalties not specified in data; anticipate standard Govt terms

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Department Of Health And Family Welfare. Procurement: Toner/Ink Cartridges and other printer consumables. Location: India (nationwide context inferred from central government tender). Estimated Value: Not disclosed; items pertain to generic printer consumables. Scope: Replacement cartridges suitable for various printer/ multifunction models; minimum yield specified to ensure compatible high-volume printing. This tender emphasizes authenticity of cartridges as original and requires OEM authorization. A notable differentiator is the explicit requirement for a Bid Specific Authorization Certificate from the OEM and a declaration of original cartridges, pointing to strict supply integrity.

Technical Specifications & Requirements

  • Product Class: Cartridge/Consumable
  • Printer/Multifunction Brand Compatibility: Generic; OEM-specific compatibility likely reviewed during bid
  • Type: Replacement cartridge/ consumable
  • Color: Default color unspecified; bidders should confirm color variants
  • OEM Model Numbers: Not specified; bidders must map to compatible OEM models
  • Minimum Yield: Not disclosed; expected to align with OEM page yield figures
  • Standards & Certifications: Required OEM authorization and original cartridge certification; Make in India authorization certificate requested
  • Documentation: Bid-specific authorization from OEM; certificate that supplied cartridges are original; MSME/NSIC EMD exemption certificate (if applicable)
  • Delivery & Logistics: Not specified; bidders should prepare based on typical government procurement terms

Terms, Conditions & Eligibility

  • EMD/Exemption: EMD exemption possible if MSME/NSIC registration; provide exemption certificate
  • Experience: Prior supply experience to govt/PSU or renowned private entity required (with supply/purchase order evidence)
  • OEM Authorization: Must upload Bid Specific Authorization from OEM with signature and stamp
  • Certification: Declaration that cartridges are original
  • Make in India: Include Make in India authorization certificate
  • Submission: All documents to be uploaded per buyer terms; ensure compliance with at least the above

Key Specifications

  • Product category: toner/ink cartridges and consumables

  • Minimum yield: not specified; bidders to verify page yield per OEM specifications

  • Color: unspecified; require confirmation of color variants

  • Model linkage: generic OEM model numbers; map to compatible printer/ MFP models

  • Certification: original cartridge certification required

  • Authorization: OEM Bid Specific Authorization must be uploaded

Terms & Conditions

  • EMD exemption possible for MSME/NSIC with valid certificate

  • Must provide OEM authorization and original cartridge certification

  • Make in India authorization certificate is mandatory

  • Experience with govt/PSU purchases or renowned private entities required

  • No BOQ items specified; verify compatibility with multiple OEM models

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms and confirm on bid submission

Delivery Schedule

Delivery timelines not provided; bidders should prepare standard delivery plan aligned with government procurement norms

Penalties/Liquidated Damages

No penalty details present; bidders should seek LD terms during bid clarification

Bidder Eligibility

  • Experience supplying to govt/PSU or renowned private organizations with PO evidence

  • Compliance with OEM authorization and original cartridge certification

  • MSME/NSIC EMD exemption eligibility (if applicable) with proper certificates

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF HEALTH AND FAMILY WELFAREHEALTH AND FAMILY WELFARE DEPARTMENT

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Documents 3

GeM-Bidding-9246525.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Yellow
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP621cw / LBP623cdw / MF641cw / MF643cdw / MF645cx
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 054Y
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

Bidder submission documents as specified in Terms and Conditions

2

GST registration certificate

3

Permanent Account Number (PAN) card

4

Experience certificates from previous govt/PSU or renowned private organizations

5

Financial statements demonstrating financial capability

6

EMD document or MSME/NSIC EMD exemption certificate (if applicable)

7

OEM Bid Specific Authorization from the cartridge manufacturer

8

Make in India authorization certificate

9

Certificate confirming cartridges are original

Frequently Asked Questions

How to bid for toner cartridges tender in Health and Family Welfare Department 2026

Bidders must submit OEM Bid Specific Authorization, original cartridge certification, MSME/NSIC EMD exemption if eligible, GST, PAN, and prior govt/PSU supply certificates. Ensure Make in India authorization and map cartridges to compatible OEM models. Delivery terms and payment terms follow government norms.

What documents are required for printer consumables tender in India health dept

Required documents include GST certificate, PAN, experience certificates with PO references, financial statements, EMD or exemption certificate, OEM Bid Specific Authorization, Make in India certificate, and a certificate stating cartridges are original. Ensure submission alignment with buyer terms.

What standards or certifications are mandatory for cartridge tenders

Mandatory OEM authorization and original cartridge certification are required, along with Make in India authorization. While no IS or ISO standard is listed, bidders should verify authenticity and compliance during bid submission and potential pre-qualification checks.

When is the delivery expected for toner cartridges procurement

Exact delivery timelines are not disclosed in the tender data. Bidders should assume standard government procurement delivery plans and seek clarification during bid submission or pre-bid queries to lock in specific lead times.

What is the EMD requirement for this government cartridge tender

EMD details are not disclosed. MSME/NSIC exemption is possible with proper certification. Otherwise, prepare to submit an appropriate EMD as per standard government tender guidelines and confirm exact amount in the remarks or addenda.

How to verify cartridges are original for this tender

Submit an OEM Bid Specific Authorization and a certificate declaring cartridges are original. Cross-check with OEM documentation, ensure conformity with model compatibility, and provide supplier warranties or AMCs if requested by the buyer.

What is required to prove Make in India compliance for cartridges

Provide Make in India authorization certificate and any related compliance documents. Ensure the cartridges are manufactured or substantially produced in India as per policy, and attach supporting certificates to the bid submission.

Which experiences qualify for eligibility in govt printer consumables bids

Eligibility requires proven supply experience to govt/PSU or renowned private organizations, with purchase orders and delivery performance. Attach experience certificates, PO copies, and references to illustrate capability for large-volume replenishments.

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