Indian Army Department Of Military Affairs Goods Supply Tender 2026 India with 25% Quantity Variation and Advance Sample Clause

Tender Overview

The Indian Army, Department Of Military Affairs, issues a supply-of-goods tender for eight items with an option to increase or decrease quantities by up to 25% at contract award and during currency at contracted rates. The scope covers only the supply of goods, with pre-supply sample approvals required (five samples within 5 days of award). Inspection may occur at seller premises (pre-dispatch) or at the consignee site (post-acceptance). The vendor must meet GST-related obligations, provide PAN, GSTIN, cancelled cheque, and EFT mandate, and ensure non-liquidity in financial distress. The BOQ lists eight items but provides no individual quantities. The estimated value is not disclosed. The tender emphasizes compliance with advance sample approvals and inspection regimes to ensure conformity with buyer expectations.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods; advance sample submission required (5 samples within 5 days of award) and buyer approval or modification within 5 days.
• Inspection: Post-receipt inspection at consignee site; optional pre-dispatch inspection at seller premises if ATC selects it.
• Delivery adjustments: Option to increase/decrease quantity by up to 25% of bid quantity; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
• Invoices & GST: Upload GST invoice on GeM and GST portal payment confirmation; GST reimbursement as actual or applicable rates, whichever is lower, subject to quoted GST.
• Scope note: Prepares for vendor code creation; no explicit unit rates or item specs provided.

Terms, Conditions & Eligibility

• EMD/financials: Not specified; bidders must upload undertakings indicating sound financial standing and no liquidation or bankruptcy proceedings.
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate, GST invoicing evidence.
• Delivery & payment: Delivery schedules linked to option clause; payment terms aligned with GST compliance and inspection outcomes.
• Inspection agencies: Pre-dispatch or post-reception inspections via nominated agency (STATION BOO).
• Sample requirement: Advance samples required; 5 samples for buyer approval within 5 days of contract award.
• GST responsibility: Bidders to determine GST applicability; reimbursement governed by actuals or applicable rates.