Indian Army Procurement: Battery 12V 7Ah & HP MFP 12600 Parts Tender Chamoli Uttarakhand 2026

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi-item supply package including a Battery 12V 7Ah, DVD Writer Internal Slim, Logic Card, Fuser Unit for HP MFP 12600, Scanner Unit for HP MFP 12600, Power Card for LaserJet, and Paper Pick up Roller for HP. Located in CHAMOLI, UTTARAKHAND - 246401, this procurement covers supply, installation, testing, commissioning, and operator training with statutory clearances if required. The scope emphasizes quality from reputed manufacturers, with mandatory sample approval within 48 hours and company-sealed packing. The bid also contemplates quality controls via a Material Test Certificate and ISO 9001 certification for the bidder or OEM. The option clause allows quantity variation up to 25%, with delivery timelines linked to the original period and extended as needed. The tender prioritizes compliance, traceability, and post-inspection acceptance processes.

Key differentiators include mandatory pre- and post-inspection regimes, and the necessity to pass lab-based material verification as the sole acceptance criterion. This opportunity requires bidders to demonstrate capability for integrated supply, installation, and operator training with potential for regulatory clearances.

Technical Specifications & Requirements

• Scope: Supply, Installation, Testing, Commissioning, and Operator Training with statutory clearances if any
• Product categories: Battery 12V 7Ah; DVD Writer Internal Slim; Logic Card; Fuser Unit (HP MFP 12600); Scanner Unit (HP MFP 12600); Power Card (LaserJet); Paper Pick up Roller (HP)
• Standards/Certifications: ISO 9001 for bidder or OEM; Material Test Certificate required; samples approved by Board of Officers prior to bid opening
• Inspection regime: Pre-dispatch inspection at seller premises (if ATC chosen); Post-receipt inspection at consignee site
• Quality & packing: Best quality/reputed make; company-sealed packing
• Delivery flexibility: Option to increase quantity up to 25% during contract, with adjusted delivery time calculations
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; documents for Vendor Code creation; mandatory certificate uploads
• Acceptance: Lab test results drive acceptance; items must pass buyer’s lab examination
• Sample approval: Mandatory within 48 hours prior to bid opening
• Blacklist status: Bidder must not be barred by government/defense establishments

Terms, Conditions & Eligibility

• EMD/Deposit: Not specified in the tender data; ensure clarifications during bid submission
• Delivery timeline: Delivery period linked to original order date; extended time formula provided with minimum 30 days
• Payment terms: Not explicitly stated; anticipate standard defense procurement terms requiring clearance via EFT/RTGS
• Vendor code & documents: PAN, GSTIN, Cancelled cheque, EFT mandate; ISO 9001 certification for bidder or OEM
• Inspection and acceptance: Pre-dispatch and post-receipt inspections; Material Test Certificate mandatory for acceptance
• Sample process: Sample approval within 48 hours is mandatory; only sampled bidders’ commercial bids opened post-approval
• Packing & safety: Items to be supplied in proper company sealed packing
• Compliance: Bidders must avoid blacklisting by any government/defense body; PAN/GST copies required
• ATC & certificates: Missing certificates/documents can lead to rejection; upload all required items