GEM

Indian Air Force High End Laptop Tender Q2 2025 - Data Sheet Compliance, OEM Auth, Govt Supply

Bid Publish Date

25-Nov-2025, 12:30 pm

Bid End Date

01-Dec-2025, 12:00 pm

Location

SONITPUR , ASSAM

Progress

Issue25-Nov-2025, 12:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The procurement is for a High End Laptop - Notebook category under the Indian Air Force (Department Of Military Affairs) with an undefined location and year. The tender emphasizes a required upload of the product Data Sheet, and verification against offered specifications. It seeks bidders who can prove prior govt-sector supply experience and provide OEM authorization if using authorized distributors. The absence of a specified BOQ indicates a potentially broad model/spec alignment rather than a fixed SKU. The bid will hinge on parameter consistency, matching data sheets, and supplier credibility for government procurement.

Technical Specifications & Requirements

  • Product/service: High End Laptop - Notebook (Q2 category) with government-facing data sheet alignment
  • Data Sheet compliance: Upload with bid; cross-check against offered specs; mismatch may lead to rejection
  • Experience criteria: 2 years of regular manufacturing/supply to Central/State Govt Organizations or PSUs; include copies of relevant contracts
  • OEM authorization: If bidding through authorized distributors, include OEM/Original Service Provider authorization with contact details
  • BOQ/quantities: No BOQ items available; bidders should align model/specs to project needs and demonstrate scalable supply capability
  • Estimates/Value: Estimated value not disclosed; focus on capability to meet govt-grade requirements and delivery timelines
  • Quality/Compliance: No explicit standards listed; bidders must ensure data-sheet parity and verifiable product specs

Terms, Conditions & Eligibility

  • EMD: Amount not specified in tender data; bidders should prepare typical govt EMD as per policy
  • Eligibility: 2-year govt-supply track record with documentary proof; include contracts of similar category products
  • Authorization: Manufacturer authorization required when bidding via distributors; include detailed OEM contact info
  • Documentation: Upload Data Sheet, supply contracts, and OEM authorization; ensure consistency with offered product
  • Delivery & Payment: No explicit delivery window or payment terms stated; bidders should be prepared for standard govt terms and milestone-based releases
  • Penalties/Warranty: No explicit LD or warranty terms in data; bidders should anticipate standard govt procurement risk sharing

Key Specifications

    • Product category: High End Laptop - Notebook (Q2)
    • Data Sheet alignment: Mandatory upload; must match offered specs
    • Experience requirement: 2 years govt/PSU supply history; provide contracts
    • Authorization: OEM authorization if bidding through distributors
    • BOQ: Not available; model/spec alignment with govt expectations
    • Estimated value: Not disclosed; focus on capability and compliance

Terms & Conditions

  • Key Term 1: Data Sheet must exactly align with bid product specifications

  • Key Term 2: 2 years govt/PSU supply experience required with contracts

  • Key Term 3: OEM authorization required for distributor bids

Important Clauses

Payment Terms

Not specified; bidders should assume standard govt terms and milestone-based payments

Delivery Schedule

Not specified; bidders to prepare feasible delivery timelines aligned to govt expectations

Penalties/Liquidated Damages

Not specified; bidders should anticipate typical LDs for late delivery or non-conformance

Bidder Eligibility

  • 2 years of govt or PSU supply experience with verifiable contracts

  • Authorized OEM/Manufacturer authorization required for distributor bids

  • Compliance with data sheet verification and parameter matching

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Required Documents

1

Data Sheet of the product offered, uploaded with bid documents

2

Contracts or purchase orders proving 2-year govt/PSU supply experience

3

OEM Authorization/Manufacturer Authorization form with complete details

4

Evidence of providing similar Category Products to govt entities

5

Bidder contact details, GSTIN, and company registration

6

Any alternative compliance documents as per standard govt bid practice

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Air Force high end laptop tender in 2025 with govt experience?

Bidders must submit the Data Sheet (matching product specs) and prove 2 years of govt/PSU supply, with contracts. Include OEM authorization if bidding through an authorized distributor. EMD details are not disclosed; prepare as per standard govt practice. Ensure data sheet consistency and compliance with any IS/quality norms if specified.

What documents are required for the IAF laptop procurement bid 2025?

Required documents include the product Data Sheet, govt/PSU supply contracts for at least 2 years, OEM authorization, company registration, GSTIN, and experience certificates. Upload all documents with the bid and ensure they verify against the offered model and specs.

What are the technical specifications for the high end laptop tender in IAF?

No explicit technical specs provided; bidders must rely on the Data Sheet uploaded with the bid and ensure it matches the advertised product. Emphasize model accuracy, processor, memory, storage, and battery specs as per Data Sheet alignment.

When is the deadline and what are the payment terms for this IAF tender?

The tender data does not specify a deadline or payment terms. Prepare for standard govt procurement timelines and milestone-based payments. Confirm delivery schedules and acceptance criteria during bid submission and ensure timely documentation.

What is required for OEM authorization in the IAF laptop tender?

If bidding through an authorized distributor, submit a completed OEM authorization form with full contact details (name, designation, address, email, phone). This confirms official product rights and supports the Data Sheet alignment criteria.

How does the two-year govt supply experience impact eligibility for this bid?

Applicants must show sustained govt/PSU supply over two years, with contracts supporting ongoing delivery of similar laptops. Provide contracts for each year and clearly demonstrate volume and value to satisfy govt procurement credibility.

What happens if the Data Sheet does not match the offered laptop specifications?

Mismatches can lead to bid rejection. Ensure the Data Sheet precisely reflects the model’s processor, RAM, storage, GPU, weight, dimensions, and warranty, and that these match the BOM and the supplied product.

Is there a mandatory warranty or service clause for the IAF laptop bid 2025?

No explicit warranty terms are stated in the tender data. Bidders should anticipate standard govt procurement expectations for warranty and AMC; include warranty details in the technical bid and ensure service capabilities align with Defence procurement norms.

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