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Urban Development Department Uttar Pradesh Octagonal Pole Tender Etawah 2026 - ISI marked, ISO 9001, Lightning Finial & Junction Box

Bid Publish Date

14-Jul-2026, 6:30 pm

Bid End Date

24-Jul-2026, 7:00 pm

EMD

₹44,000

Location

ETAWAH , UTTAR PRADESH
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Progress

Issue14-Jul-2026, 6:30 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

24

Bid Type

Two Packet Bid

Tender Overview

The Urban Development Department, Uttar Pradesh invites bids for an Octagonal Pole (V2) system deployed in Etawah, Uttar Pradesh (206001). The tender covers pole construction, base plate, brackets for luminaire fitment, ISI marked cables, and add-ons such as galvanized finials and aviation obstruction lights, with on-site components and a wind-load tested assembly. The contract references an EMD of ₹44,000 and an option to increase quantities up to 25%. A key differentiator is the requirement for a certified, NABL/ILAC-accredited lab-verified system with type-test reports and an ISO 9001:2015 compliant supplier. Service centers within the state and a dedicated support line are mandatory.

Technical Specifications & Requirements

  • Pole height and bracket specifications: height in meters, compatible luminaire brackets, and bracket length in mm; base plate and bolt size details; pole material and sheet thickness in mm; aviation obstruction lights with vertical stand and LED/GLS; galvanised lightning finial per pole (quantity in Nos); junction box on carriage assembly with cable termination provisions and ISI-marked cables for top-to-luminaire connections and base-to-top runs; MCB per junction box and winch mechanism sized to pole height and luminaire count. Certifications include type-test reports for pole, wind-load tests, winch mechanism from Central Govt./NABL/ILAC-accredited labs; ISO 9001:2015 certified manufacturer required.

Terms & Eligibility

  • EMD: ₹44,000; compliance with bank-issued EMD documents; bid submissions must include GST, PAN, Aadhar, and ISO certification. Delivery terms permit 25% quantity variation; extended delivery as per option clause with minimum 30 days. Service Centre presence in the state and toll-free service helpline are mandatory; bidders must not be blacklisted. Conditional bids are rejected; detailed ATC terms apply for non-compliance. Deliverables include on-site warranty (if applicable) and dedicated after-sales support.

Key Specifications

  • Octagonal pole height (in meters) and corresponding base plate bolt size

  • Bracket type and length (in mm) for luminaire fitment

  • Pole material and sheet thickness (in mm)

  • Base plate material and bolt specifications

  • Galvanized lightning finial per pole (quantity in Nos)

  • Aviation obstruction lights with vertical stand and LED/GLS (quantity in Nos)

  • Carriage assembly junction box and ISI-marked cable runs (top junction to luminaire; base to junction box) with termination hardware

  • Junction box material and MCB count per box; winch mechanism rated for pole height and luminaire count

  • ISI-marked cables from top junction box to luminaires and from base compartment to junction box

  • Certification: type-test reports for pole construction, wind velocity tests, winch mechanism; Central Govt./NABL/ILAC-accredited lab verification

  • Warranty: on-site or standard warranty terms as specified in ATC

Terms & Conditions

  • EMD ₹44,000 and EMD submission with bid; no exemption allowed

  • Delivery quantity up to 25% extra; extended delivery period rules apply

  • ISO 9001:2015 certification for bidder/OEM; NABL/ILAC test reports required

  • Dedicated service centres in each consignee state; toll-free service support

  • Non-blacklisted bidder; unconditional ATC acceptance; no conditional bids

  • GST, PAN, Aadhar and OEM authorizations must be uploaded during bid

  • Busk for site installation: 30 days to establish service center if not present

Important Clauses

Payment Terms

Bidder must submit EMD ₹44,000; no exemption; payment terms aligned with delivery and acceptance as per ATC

Delivery Schedule

Option to add up to 25% quantity; delivery timeline calculated from last delivery order date with minimum 30 days; extended time as per formula

Penalties/Liquidated Damages

Penalties applicable for delayed delivery per contract terms; performance-related LDs may apply as per standard government tender norms

Bidder Eligibility

  • ISO 9001:2015 certification for bidder/OEM

  • Functional Service Centre in the state or plan to establish within 30 days of award

  • No blacklisting; not previously penalized for criminal activity

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Octagonal Pole (V2) (Q3)

Advisory Bank

State Bank of India

Payment Timelines

Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Etawah

Delivery Pincodes

206127

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
ROHIT KUMAR206127,NAGAR PANCHAYAT LAKHANAEtawahUttar Pradesh2061272415-

Authority Records

URBAN DEVELOPMENT DEPARTMENT

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Documents 3

GeM-Bidding-9607280.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 8
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm, Double Arm
GENERIC Each bracket length (in mm) 500
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH480LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade:E300, Quality:BR (as per IS:2062:201 1 latest)
BASE PLATE Bolt size M16x600
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) 1 No. with 1.2 m length with Bolt and Nuts
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) 1 No. LED
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages Yes
ADD ON ITEMS Material of Junction Box Cast aluminium, Mild steel, Galvanized iron, Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole 2 C x 2.5 Sq.mm, Copper cable, FR Category as per IS:694
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole 2 C x 4 Sq.mm, Copper cable, FR Category as per IS:694
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole MCB, 16A, 1P, 240V, AC
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) 1
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Manual Operated. Load carrying capacity: Min.750 Kg, Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Aadhar card or equivalent identity proof

4

Experience certificates for similar octagonal pole installations

5

Financial statements (last 3 years) showing turnover

6

EMD payment proof (DD or online receipt) and EMD document

7

ISO 9001:2015 certificate of the bidder/OEM

8

ATC acceptance, non-blacklist declaration on notarized stamp

9

OEM authorization letter (if bidding as an authorized reseller)

10

Technical compliance certificates and NABL/ILAC-lab type-test reports

11

Notarized service-centre establishment proof or plan to establish within 30 days

12

GST and PAN copies uploaded with bid

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for octagonal pole tender in Etawah?

Bidders must submit GST registration, PAN, Aadhar, experience certificates, financial statements, EMD proof of ₹44,000, ISO 9001 certificate, OEM authorization if applicable, NABL/ILAC type-test reports, and ATC confirmations. Uploads should prove service capability in UP and ensure non-blacklisting status.

How is delivery quantity adjustment handled for this UP tender?

The purchaser may increase or decrease the ordered quantity up to 25% at contract; delivery time extends from last order date with a minimum 30 days; if extended, time scales as (increased quantity/original quantity) × original delivery period.

What standards and certifications are required for the pole system?

Bidders must provide ISO 9001:2015 certification, NABL/ILAC-accredited lab type-test reports for pole construction and wind-load tests, and ensure ISI-marked cables; on-site or standard warranties apply based on ATC.

What is the EMD amount and payment terms for this tender?

The EMD requirement is ₹44,000; no exemption allowed. Payment terms align with contract delivery and acceptance per ATC, with evidence of EMD submission and bank details via E Mandate form.

What add-on items are specified for the pole installation?

Add-ons include galvanized lightning finial for each pole, aviation obstruction lights with vertical stand and LED/GLS, junction box on carriage assembly, ISI-marked cabling, and a winch mechanism for maintenance.

What is the scope of service-centre requirements in UP?

Bidder must have a functional service centre in the state or establish one within 30 days of contract award; payment release is contingent on submission of evidence of the service centre.

What is the role of the option clause in this tender?

The option clause allows a 25% quantity variation during procurement and currency; delivery time adjusts per the formula, ensuring a minimum 30 days extension where applicable.

How can bidders verify compliance with wind-load and safety tests?

Bidders must provide type-test reports from Central Govt. laboratories or NABL/ILAC-accredited labs confirming wind-load performance, pole construction integrity, and winch mechanism safety for all specified poles.

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