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Indian Army Ledger Pages & Office Stationery Tender 2026 - ISO 9001, BIS, Material Test Certificate Required

Bid Publish Date

11-Jul-2026, 7:14 pm

Bid End Date

21-Jul-2026, 8:00 pm

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Progress

Issue11-Jul-2026, 7:14 pm
AwardPending
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Quantity

276

Category

Ledger Pages

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Material Test Certificate mandatory with supply
  • • BIS licence and type test certificates required
  • • Pre-bid interaction and sample demonstration before tech bid opening
  • • 25% quantity variation option during and after award
  • • GST advisory with actuals or quoted rate reimbursement
  • • Twelve BOQ items related to ledger pages, registers, and office stationery
  • • Delivery terms linked to original delivery period and calculation method

Categories 3

COPIER PAPER BOX FILE BOX

Tender Overview

The Indian Army invites bids for a range of office stationery including ledger pages, ledger covers, registers, tapped documents, A4 paper, box files, and related items listed under the 12-BOQ entries. The procurement emphasizes compliance with ISO 9001 certification, material test certificates, BIS/type test certifications, and pre-bid sample demonstrations. An option clause permits up to 25% quantity variation at contracted rates, with delivery timelines recalculated from the last delivery order. Bidders should anticipate GST considerations and provide an undertaking regarding financial standing; non-liquidity and non-bankruptcy status are required. The tender requires pre-bid interaction and sample display before technical bid opening, ensuring adherence to buyer-specified quality checks.

Technical Specifications & Requirements

  • Product categories: ledger pages, ledger covers, registers, 200-page ledgers, large ledger printing, card diary, Epson cartridges, A4 paper, box files, FS paper.
  • Certifications & testing: ISO 9001, BIS licences, type test certificates, and a Material Test Certificate with supply; buyer lab results govern acceptance.
  • Documentation: OEM authorizations and all prescribed certificates per the bid document; pre-bid sample submission is mandatory.
  • Quality & delivery: samples shown before tech bid opening; delivery terms align with the option clause; GST advised and will be reimbursed per actuals or quoted rate.

Terms, Conditions & Eligibility

  • EMD/financial standing: bidders must not be under liquidation or bankruptcy; must upload a corresponding undertaking.
  • Standards compliance: ISO 9001 certification for bidder or OEM; IS/ BIS certifications as applicable; material test reports with delivery.
  • Delivery & payment: delivery schedule anchored to original order with potential extensions; payment terms aligned to contract; GST handling per tender guidance.
  • Bid submission: failure to upload required certificates may lead to rejection; pre-bid interaction is required; sample demonstration is mandatory prior to tech bid opening.

Key Specifications

  • Product names: ledger pages, ledger covers, registers, Tap, Printed Register, Register 200 Pages, Ledger Large Printing, Card Diary, Epson Cart 003, A4 Paper, Box File, FS Paper

  • Quantities: not specified in BOQ; 12 items total

  • Est. value: not disclosed

  • Experience: prior supply of office stationery preferred

  • Quality: ISO 9001, BIS/type test, Material Test Certificate

  • Testing: buyer lab acceptance based on Material Test results

  • Delivery: option to increase quantity up to 25% at contracted rates

  • Warranty/AMC: not specified; rejection based on lab results

Terms & Conditions

  • Option clause allows 25% quantity variation at contract time

  • ISO 9001 certification required for bidder or OEM

  • Material Test Certificate mandatory with supply

Important Clauses

Payment Terms

GST reimbursement follows actuals or quoted rate; terms align to contract payment schedule

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended time formula requires minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied based on delivery performance and lab acceptance

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • ISO 9001 certification for bidder or OEM

  • Availability of Material Test Certificates and BIS/type test certificates

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Ledger Pages , Ledger Cover , Register , Tap , Printed Register , Register 200 Pages , Ladger Large Printing , Car Dairy , Epson Cart 003 , A4 Paper , Box File , FS Paper

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

LEH

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-LEHLEH--20015-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9594690.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 12 Items Sign in for GEM prices

#1

Ledger Pages

Ledger Pages

200 nos Delivery: 15 days
#2

Ledger Cover

Ledger Cover

1 nos Delivery: 15 days
#3

Register

Register

1 nos Delivery: 15 days
#4

Tap

Tap

1 pcs Delivery: 15 days
#5

Printed Register

Printed Register

3 nos Delivery: 15 days
#6

Register 200 Pages

Register 200 Pages

2 nos Delivery: 15 days
#7

Ladger Large Printing

Ladger Large Printing

1 nos Delivery: 15 days
#8

Car Dairy

Car Dairy

30 nos Delivery: 15 days
#9

Epson Cart 003

Epson Cart 003

3 nos Delivery: 15 days
#10

A4 Paper

A4 Paper

25 ream Delivery: 15 days
#11

Box File

Box File

7 nos Delivery: 15 days
#12

FS Paper

FS Paper

2 ream Delivery: 15 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar office stationery supply)

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable per bid)

6

ISO 9001 certification proof (bidder or OEM)

7

BIS licence and type test certificates

8

Material Test Certificate

9

OEM authorization letters (if applicable)

10

Pre-bid sample submission confirmation

Frequently Asked Questions

How to bid on ledger pages tender in India army 2026

Bidders must meet eligibility criteria including ISO 9001 certification, BIS/type test, and Material Test Certificate. Prepare GST details, PAN, and financial statements. Ensure pre-bid sample submission and upload all required documents. The procurement requires an undertaking for financial stability and compliance with the option clause up to 25% quantity variation.

What documents are required for ledger stationery tender in India Army

Submit GST registration, PAN, experience certificates for similar office stationery, audited financial statements, ISO 9001 proof, BIS/type test certificates, OEM authorizations if applicable, and Material Test Certificate. Include pre-bid sample confirmation and all certificates specified in the bid document.

What are the technical standards for ledger supplies with Army bid 2026

Standards include ISO 9001 certification for bidder or OEM, BIS license and type test certificates, and a Material Test Certificate for each supply lot. Acceptance is governed by buyer lab test results, so ensure supplier quality control aligns with these tests.

When is delivery for Indian Army ledger items expected

Delivery timing is linked to the last date of the original delivery order; if the option clause is exercised, the additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the GST considerations for this tender in India Army

GST should be checked and quoted by the bidder; the purchaser will reimburse GST per actuals or the quoted rate, whichever is lower, subject to the tender’s GST cap and applicable rates.

How to demonstrate pre-bid sample for Army stationery tender

Attend the mandatory pre-bid interaction, bring samples of ledger pages, registers, and related items, and present them before the tech bid opening for evaluation against the bid specifications.

What certificates must accompany the bid submission for army supplies

Include ISO 9001 for bidder or OEM, Material Test Certificate, BIS licences, type test certificates, and any prescribed OEM authorizations. Ensure all certificates align with the bid document’s requirements to avoid rejection.

What is the scope of the 25% quantity option in this tender

The purchaser may increase the ordered quantity by up to 25% at contracted rates during placement or currency; delivery time adjusts based on the formula in the option clause, with a minimum 30 days extension.

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