Indian Army Laminated HD 3D Map Enlargement & Related Goods Tender Kupwara Jammu & Kashmir 2026

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a bundle of non-IS items including Laminated High Definition 3D Map Enlargement, Lamination, Ivory Sheet, LRC Book 100 Pages leaf, Reflector Tape Yellow, Reflector Tape Red, and DO Pad intended for use in Kupwara, Jammu & Kashmir (193221). The tender scope references multiple item types (7 total BOQ entries) with no explicit quantities or estimated value provided in the data. A distinctive feature is the inclusion of an option clause allowing up to 25% quantity variance during contract execution and a structured process for advance sample approval (5 samples within 5 days) prior to bulk manufacturing. This implies a flexible supply approach and strict conformity to approved samples to trigger bulk supply obligations. Bidders should align to the buyer’s delivery philosophy and ensure readiness for potential scope expansion at contracted rates and extended delivery windows if option clauses are exercised.

Technical Specifications & Requirements

• Product/category focus: laminated HD 3D map enlargement, lamination materials, ivory sheets, LRC book (100 pages leaf), reflector tapes (Yellow and Red), DO pad.
• Key procedural requirements include: advance sample approval within 5 days of contract award, submission of 5 preliminary samples, and a failure to obtain approvals may trigger modifications or contract termination.
• Delivery terms imply scheduling starts after the original delivery order date; any extension follows the ratio formula (quantity increase/original quantity) × original delivery period, subject to a minimum of 30 days.
• No explicit technical standards or manufacturer brands are specified in the provided data, suggesting bidders should prepare to meet broad quality and compatibility criteria as defined in the contract framework.

Terms, Conditions & Eligibility

• Option Clause permits up to 25% quantity increase/decrease at contracted rates during and after contract award.
• Advance sample process requires submission of 5 samples within 5 days, with buyer approval or modification list within 5 days; bulk supply to follow approved specifications.
• If buyer delays sample approval, the delivery period is refixed with no LD for the delay; non-conformance may lead to fresh samples or contract termination.
• Required pre-bulk submission discipline implies bidders must provide all initial samples at no cost and ensure conformity to contract specifications prior to bulk manufacturing.