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Indian Army Department of Military Affairs Vehicular Spares Tender 2026 - IS 550/ISO Standards Not Specified 2026

Bid Publish Date

06-Jul-2026, 12:03 pm

Bid End Date

17-Jul-2026, 12:00 pm

Location

MATHURA , UTTAR PRADESH
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Progress

Issue06-Jul-2026, 12:03 pm
AwardPending
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Quantity

45

Category

OIL FILTER

Bid Type

Two Packet Bid

Categories 19

WATER COOLED ENGINE HOSE FITTING COMPRESSED AIR ENGINE HEAD LAMP FILTER RETAINERS GEAR HEATING EQUIPMENTS BEARINGS BUSHINGS AND GEARS ELECTROMAGNET AIR GENERATOR COOLANT ROLLER BEARING BUSH PNEUMATIC WORM GEAR BEARING OIL WHEEL BEARING MILITARY VEHICLE

Tender Overview

Organization: Indian Army, Department of Military Affairs. Procurement: Vehicular spares list including oil filters, air filters, clutch with cover, tank coolant, 352 dia clutch assembly, cover 1.75 inch, fuel cut off solenoid, slave cylinder, self bush set, gear lever bush, head lamp 12V, hose clamps TB126, hose engine to radiator, tapped roller bearing. Quantity/Value: 14 total BOQ items; no explicit quantities or estimated value in data. Location: India-wide military procurement; no city/state specified. Context: Tender covers a broad suite of mechanical/valve and filtration components for military vehicles. Differentiator: Pre-dispatch inspection clause and option to scale quantity up to 25% with contracted rates; GST invoicing requirements on GeM portal.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the data. The BOQ lists product categories such as filters, clutch assemblies, engine hoses, fittings, lamps, bearings, and solenoids.
  • Key contractual terms include:
    • Option Clause: quantity may increase/decrease by up to 25% at contract award and during currency.
    • Delivery timing: calculated via (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
    • Inspection: Pre-dispatch inspection at seller premises; external lab/testing fees borne by buyer; 7-day readiness notice for inspection; rejection rights preserved for consignee.
  • Compliance expectations are implied by standard Government tender processes with GST invoice requirements.

Terms & Eligibility

  • EMD: Not specified in the provided data.
  • Delivery: Delivery periods governed by option clause; additional time rules apply with minimum 30 days.
  • Payment: GST invoice uploads and GST portal payment confirmation required for invoicing.
  • Documents: Pre-dispatch inspection arrangements; bidder must coordinate inspection agencies; contingent on buyer’s approval for testing and clearance.
  • Warranty/Penalties: Not specified; standard GTC terms imply potential penalties via LD as per contract, but specifics not listed.
  • Eligibility: Bidders must comply with inspection protocols and be able to supply a broad vehicular spares catalog with accurate part numbers and specifications.

Key Specifications

    • Product categories: oil filters, air filters, clutch with cover assembly, tank coolant, 352 dia clutch assembly, cover 1.75 inch, fuel cut off solenoid, slave cylinder, self bush set, gear lever bush, head lamp 12V, hose clamps TB126, hose engine to radiator, tapped roller bearing
    • Delivery concept: option to increase quantity up to 25%; delivery period adjustments as per formula with minimum 30 days
    • Inspection: pre-dispatch inspection at seller premises; external agency testing fees borne by buyer; 7-day readiness for inspection
    • GST invoicing: upload GST invoice and GST portal payment confirmation on GeM

Terms & Conditions

  • Option to adjust quantity by up to 25% during and after contract

  • Pre-dispatch inspection to be conducted at seller premises with buyer coordination

  • GST invoicing and GST portal payment confirmation required for invoicing

Important Clauses

Pre-dispatch Inspection

Goods inspected at seller premises; external lab/testing charges borne by buyer; readiness notice to buyer within 7 days; rejection rights preserved for consignee

Quantity Adjustment

Purchaser may increase/decrease ordered quantity by up to 25% at contract placement and during currency, with delivery period recalculation per formula

GST Invoicing

Seller must upload scanned GST invoice and GST portal payment confirmation when generating GeM invoice

Bidder Eligibility

  • Experience in supplying mechanical vehicle spares (filters, clutches, hoses, lamps) to government/defence bodies

  • Ability to comply with pre-dispatch inspection processes and external testing coordination

  • GST registered with capability to issue GST-compliant invoices and GE M portal submissions

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

OIL FILTER , AIR FILTER , CLUTCH WITH COVER ASSY , TANK COOLANT VEHICULAR , 352 DIA CLUTCH ASSY , COVER ASSY 1.75 INCH , FUEL CUT OFF SOLENOID , SLAVE CYLINDER , SELF BUSH SET , GEAR LEVER BUSH , HEAD LAMP 12V , HOSE CLAMP TB126 , HOSE ENGINE TO RADIATOR , TAPPERED ROLLER BEARING

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9564337.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 14 Items Sign in for GEM prices

#1

OIL FILTER

STORME

2 pieces Delivery: 21 days
#2

AIR FILTER

STORME

2 pieces Delivery: 21 days
#3

CLUTCH WITH COVER ASSY

STORME

1 pieces Delivery: 21 days
#4

TANK COOLANT VEHICULAR

TATA

2 pieces Delivery: 21 days
#5

352 DIA CLUTCH ASSY

TATA

1 pieces Delivery: 21 days
#6

COVER ASSY 1.75 INCH

TATA

1 pieces Delivery: 21 days
#7

FUEL CUT OFF SOLENOID

TATA

2 pieces Delivery: 21 days
#8

SLAVE CYLINDER

TATA

2 pieces Delivery: 21 days
#9

SELF BUSH SET

TATA

5 pieces Delivery: 21 days
#10

GEAR LEVER BUSH

TATA

5 pieces Delivery: 21 days
#11

HEAD LAMP 12V

TATA

5 pieces Delivery: 21 days
#12

HOSE CLAMP TB126

TATA

10 pieces Delivery: 21 days
#13

HOSE ENGINE TO RADIATOR

TATA

5 pieces Delivery: 21 days
#14

TAPPERED ROLLER BEARING

TATA

2 pieces Delivery: 21 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar vehicle spares supply)

4

Financial statements (last 2-3 years)

5

EMD/Security deposit details (not specified in data)

6

Technical bid documents

7

OEM authorization or dealer/parts supplier authorization for listed items

8

Pre-dispatch inspection readiness plan

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army vehicle spares tender in 2026?

Bidders should register on GeM, submit GSTIN, PAN, and experience certificates for vehicle spares. Ensure OEM authorizations where required, attach financial statements, and provide pre-dispatch inspection readiness. Include the broad list of items (filters, clutch, hoses) with part numbers and warranty terms.

What documents are required for defence vehicle spares tender participation?

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, OEM authorizations, technical bid, and EMD/Security details if applicable. Prepare pre-dispatch inspection plan and supplier capability statements for external testing coordination.

What are the delivery terms for quantity adjustments in this tender?

The purchaser may increase/decrease quantity up to 25%; delivery period scales with (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Extended periods may apply during currency; bidders must plan buffer lead times accordingly.

What are the GST invoicing requirements for GeM submissions in this tender?

Sellers must upload scanned GST invoices and a GST portal payment confirmation on the GeM portal when generating invoices, ensuring compliance with GST norms and timely payment processing by the buyer.

Which items are included under the vehicular spares category for this bid?

Items include oil filters, air filters, clutch with cover, tank coolant, 352 dia clutch assembly, cover 1.75 inch, fuel cut off solenoid, slave cylinder, self bush set, gear lever bush, head lamp 12V, hose clamps TB126, hose engine to radiator, and tapped roller bearing.

What is the pre-dispatch inspection process and who bears costs?

Inspection occurs at seller premises with external agency or buyer's nominee; inspection charges and external lab testing fees are borne by the buyer. The seller provides in-house testing facilities; readiness notice is required within 7 days of email; rejection rights remain with consignee.

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