Indian Army Department Of Military Affairs PICKUP ROLLER HEAD CABLE PICKUP MOTOR PRINTER SENSOR LOGIC CARD SOLONIGHT CLUTCH Tender 2026
Indian Army
KATHUA, JAMMU & KASHMIR
Posted:
11 January 2026
Closed:
21 January 2026
GEM
GEM
Indian Army Procurement Tender ADF/Clutch/Sensor Kyocera 3212I, HP MFD Parts 2026
Bid Publish Date
19-Jan-2026, 12:21 am
Bid End Date
30-Jan-2026, 10:00 am
Progress
Issue19-Jan-2026, 12:21 am
AwardPending
Quantity
6
Category
ADF Card kyocera 3212I
Bid Type
Two Packet Bid
Key Highlights
- • OEM-specific brand requirements: Kyocera 3212I components and HP 428NDA/MFD parts
- • ISO 9001 certification required for bidder or OEM
- • Option clause allowing ±25% quantity change at contract and during currency
- • Delivery period adjustments tied to extended delivery calculations with minimum 30 days
- • Mandatory bid documentation: PAN, GSTIN, cancelled cheque, EFT mandate
- • EMD details not disclosed in tender excerpt; vendors must verify during bid
- • No explicit unit quantities or values published in BOQ
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple Kyocera and HP device components including ADF cards, clutch assemblies, sensors, drum assemblies for MFDs, and motherboard for HP 280 series. The BOQ lists 6 items with unspecified quantities, indicating a potentially variable scope. Estimated value and EMD are not disclosed, while the project emphasizes OEM capability and ISO 9001 certification. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery extensions calculated by a defined formula and a minimum 30-day extension baseline. This tender targets suppliers capable of providing kyocera 3212I consumables and HP MFD components, with procurement aligned to military supply standards and installation considerations.
Technical Specifications & Requirements
- Product categories covered: ADF Card Kyocera 3212I, Clutch Kyocera 3212I, Sensor Kyocera 3212I, Drum Assembly MFD HP 428NDA, Sensor MFD HP 428NDA, Motherboard HP 280
- No explicit performance specs or unit quantities published in BOQ
- ISO 9001 certification required for bidder or OEM
- Standard compliance: OEM-referenced parts aligned to Kyocera 3212I and HP 428NDA/MFP platforms
- Delivery terms hinge on option clause: up to +25% quantity, contract-rate pricing, extended delivery period formula
- Documentation trail: vendor code creation prerequisites and bank/financial documentation
- Location unspecified; procurement appears to support Indian Army supply chain norms
Terms, Conditions & Eligibility
- EMD value: Not disclosed
- Delivery schedule: Based on option clause; extended period calculations apply with minimum 30 days
- Payment terms: Not specified; EFT Mandate to be provided
- Documentation to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Certification requirement: ISO 9001 certification for bidder or OEM
- Additional terms: Right to increase/decrease quantity by 25% at bid/contract stages
- Eligibility focus: OEM capability for Kyocera 3212I components and HP MFD parts, compliance with industrial standards
Key Specifications
-
Product/service names: ADF Card Kyocera 3212I, Clutch Kyocera 3212I, Sensor Kyocera 3212I, Drum assembly MFD HP 428NDA, Sensor MFD HP 428NDA, Motherboard HP 280
-
Quantities: Not disclosed in BOQ
-
ESTIMATED value/EMD: Not disclosed
-
Experience: OEM capability for Kyocera/HP MFD components
-
Quality/standards: ISO 9001 certification required
-
Delivery: Variable per option clause with 30-day minimum extension
Terms & Conditions
-
Option clause permits ±25% quantity variation at contract/placement
-
ISO 9001 certification required for bidder or OEM
-
Documentation: PAN, GST, cancelled cheque, EFT mandate; vendor code creation
Important Clauses
Payment Terms
EFT mandate required; explicit payment terms not provided in excerpt
Delivery Schedule
Delivery extends per option clause; minimum 30 days extension when applicable
Penalties/Liquidated Damages
Not specified in provided terms; penalties may be defined in full contract
Bidder Eligibility
-
OEM authorization to supply Kyocera 3212I components or equivalent
-
ISO 9001 certification holder (bidder or OEM)
-
Ability to handle MFD HP 428NDA and HP 280 motherboard components
Documents 4
GeM-Bidding-8853831.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
6 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | ADF Card kyocera 3212I | IT | 1 | nos | pao4.defence.jk | 15 |
| 2 | Clutch kyocera 3212I | IT | 1 | nos | pao4.defence.jk | 15 |
| 3 | Sensor kycera 3212I | IT | 1 | nos | pao4.defence.jk | 15 |
| 4 | Drum assembly MFD HP 428NDA | IT | 1 | nos | pao4.defence.jk | 15 |
| 5 | Sensor MFD HP 428NDA | IT | 1 | nos | pao4.defence.jk | 15 |
| 6 | Motherboard HP 280 | IT | 1 | nos | pao4.defence.jk | 15 |
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Historical Data
Required Documents
1
PAN Card
2
GSTIN
3
Cancelled Cheque
4
EFT Mandate certified by Bank
5
ISO 9001 certificate ( bidder or OEM )
6
Vendor code creation documents
Frequently Asked Questions
What documents are required for the Indian Army Kyocera HP tender?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by the bank. ISO 9001 certification for bidder or OEM is required. Vendor code creation documents are also part of the bid submission, ensuring compliance with organizational prerequisites.
How does the 25% quantity option clause affect delivery timelines?
The option clause allows up to 25% more quantity during contract, with delivery time extended based on (additional quantity ÷ original quantity) × original period, minimum 30 days. This provides schedule flexibility but requires planning for potential expansion.
Which standards must suppliers meet for Kyocera 3212I and HP 428NDA parts?
Suppliers must hold ISO 9001 certification for bidder or OEM. Parts should be compatible with Kyocera 3212I and HP 428NDA/MFD platforms, with OEM-aligned quality and traceable supplier credentials to ensure military-grade reliability.
What is the delivery/installation scope for the Indian Army procurement?
Delivery scope is governed by the option clause with potential quantity changes at contracted rates and extended delivery periods. Minimum delivery extension is 30 days; exact installation scope will be defined in contract subsequent orders.
What is required for bid submission related to EFT and bank docs?
Bidders must provide an EFT mandate certified by their bank, along with a cancelled cheque and banking details. PAN and GSTIN are required, ensuring financial due diligence and seamless payment processing under Indian Army procurement.
How to verify OEM capability for Kyocera 3212I components in this tender?
Verify OEM authorization documents, current ISO 9001 certificate, and product barcode traceability. Ensure the supplier can source Kyocera 3212I parts and HP 428NDA/MFD components through authorized channels with warranty support.
When will the procurement decision occur for the ADF/Clutch/Sensor items?
Decision timelines are not specified in the excerpt. Bidders should monitor official procurement communications for award announcements, delivery schedules, and any contract amendments aligned with the 25% option clause.
What are the essential eligibility criteria for defense electronics tenders in this case?
Essential criteria include OEM or authorized distributor status for Kyocera/HP parts, ISO 9001 certification, ability to meet delivery schedules per option clause, and submission of PAN, GSTIN, EFT mandate, and bank-certified documents for vendor code creation.
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Documents 4
GeM-Bidding-8853831.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS