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Forest Department Madhya Pradesh High End Desktop Computers and MFP Tender Bhopal 2026 - IS 550/ISO Standards Compliant

Bid Publish Date

03-Jul-2026, 7:44 pm

Bid End Date

13-Jul-2026, 8:00 pm

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue03-Jul-2026, 7:44 pm
AwardPending
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Quantity

8

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-specific term: ink-signed Compliance Sheet on OEM letterhead with current date
  • • ATC: MAF on OEM letterhead, online driver facility URL, and online hardware diagnostic tools
  • • Monitors require TCO 9.0 certification and online diagnostic access
  • • Delivery quantity flexibility: up to 25% during contract/performed delivery
  • • Carbon-neutral certification mandatory as part of compliance
  • • IS/ISO standards alignment implied through pre-loaded OS, TPM, and performance specs
  • • On-site warranty and potential extended warranty terms clearly defined
  • • Forest Department Madhya Pradesh procurement in Bhopal with specific city/zone
  • • No BOQ items available but heavy emphasis on hardware/software specs and ATC requirements

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Forest Department Madhya Pradesh seeks procurement of high end desktop computers and A4 and legal-size Multifunction Printers (MFP) for deployment in Bhopal, MP 462001. The scope includes systems with processor specifications, TPM, factory pre-loaded OS, RAM, primary and secondary storage, monitor configurations, and on-site/extended warranties. The bid includes a 25% quantity escalation option during and after award, with delivery timelines linked to original orders and extended periods. Key ATC clauses require OEM-authored compliance sheets, MAFs, online driver/tool availability, and carbon-neutral certification. This procurement prioritizes OEM-grade diagnostics, public-tools access, and TCO 9.0 certification for monitors.

Technical Specifications & Requirements

  • Product category: High end desktop computers and A4/Legal size MFPs
  • Core specs to include: Base Processor Number, Trusted Platform Module, Factory pre-loaded OS, RAM (GB), Primary Storage (GB), Secondary Storage (GB), Monitor availability and panel type, Screen size (cm), On-site warranty (years) and Extended warranty (years)
  • Printing: Printing technology, duplexing, original document feeder, main paper trays, connectivity, and scanning/copying features
  • Certification/standards: required quality and performance benchmarks, OEM tooling, and diagnostic tools with TCO 9.0 for monitors; IS/ISO considerations implied by product specs
  • Delivery/installation: delivery period linked to original order with option-based extension, minimum 30 days for added quantity
  • Other: carbon-neutral certification and online driver/tool availability

Terms, Eligibility & Submission

  • Bid must include option clause compliance for quantity variations up to 25% at contracted rates
  • Required ink-signed compliance and MAF on OEM letterhead with current BID date and contact details
  • Provide online driver facility URL and access to diagnostic tools; ensure public availability of tools and TCO 9.0 certificate
  • Carbon-neutral certificate submission is mandatory; OEM authorizations and GST/PAN documentation expected for eligibility

Key Specifications

  • Product category: High end desktop computers; A4 and Legal Size MFP printers

  • Core specs to capture: Base Processor Number, Trusted Platform Module

  • Software: Factory pre-loaded Operating System

  • Memory: RAM size (GB) to be installed

  • Storage: Primary Storage (GB) and Secondary Storage (GB) with availability

  • Display: Monitor availability, Panel type, Screen size (cm)

  • Warranty: On-site warranty (years) and Extended warranty (years)

  • Printing: Printing technology, Duplexing, Original Document Feeder and main paper trays

  • Connectivity: standard connectivity features; scanning/copying capability

Terms & Conditions

  • EMD/SECURITY: (Not specified) but bidders should anticipate standard EMD submission terms

  • Delivery: quantity variation up to 25% at contract and during currency with minimum 30 days extra

  • ATC: ink-signed compliance, MAF, OEM authorizations, online driver and diagnostic tool availability

  • Warranty: on-site and extended warranty terms to be defined by purchaser

Important Clauses

Payment Terms

Not provided; bidders should expect standard seller-buyer terms including possible advance/ milestone payments per contract

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period calculable with 30 days minimum

Penalties/Liquidated Damages

Not specified; ensure readiness to accept LD as per standard government procurement norms

Bidder Eligibility

  • Experience in supplying high end desktop and MFP equipment to government bodies

  • Demonstrable OEM authorizations and service capabilities

  • Financial stability with adequate turnover and GST compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High End Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

FOREST DEPARTMENT

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Documents 4

GeM-Bidding-9557847.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number NA for Higher Processor Or higher
PROCESSOR Higher Processor Number Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type In Plane Switching (IPS)
Monitor Screen Size (in CMs) 68.1 - 73 (26.81" - 28.74")
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar deployments

4

Financial statements or turnover proof

5

EMD/Security deposit (if applicable)

6

Technical bid documents showing compliance with OEM specs

7

OEM authorization letters

8

Ink-signed Compliance Sheet on OEM letterhead

9

Ink-signed MAF on OEM letterhead

10

URL/details for online driver facility and diagnostic tools

11

Carbon-neutral certificate

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Forest Department MP high end desktops in Bhopal 2026?

Bidders must submit OEM-compliant ink-signed Compliance Sheet and MAF on OEM letterhead, along with GST, PAN, and experience certificates. Include URL for online drivers and diagnostic tools, carbon-neutral certificate, and ensure OEM authorization is current. Delivery terms allow up to 25% quantity variation.

What documents are required for MP forest procurement of printers?

Submit GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD (if applicable), OEM authorization, ink-signed Compliance Sheet, ink-signed MAF, and carbon-neutral certificate. Include online driver URLs and diagnostic tools reference.

What are the technical specifications for MFPs and desktops in this tender?

Items require Base Processor Number, TPM, Factory pre-loaded OS, RAM capacity, Primary/Secondary Storage, Monitor availability and panel type, and on-site/extended warranty. For printers, ensure duplexing, document feeder, main paper trays, and connectivity meet listed criteria.

When is delivery expected for quantity variations in MP tender?

Delivery can extend if quantity increases by up to 25%; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Original deadline remains baseline unless extended by contract terms.

What is required for OEM online tools and carbon-neutrality in this bid?

Provide URL to online driver facility tools, ensure public availability of diagnostic tools, and submit a carbon-neutral certificate as part of bid compliance. Tools must be accessible on OEM site or official portal per ATC.

What warranty terms should bidders anticipate for MP forest equipment?

Bids must include On Site Warranty (years) and potential Extended Warranty (years); ensure warranty terms align with OEM standard coverage and are clearly stated in the bid submission for both desktops and MFPs.

How to ensure compliance with OEM requirements in MP tender?

Submit ink-signed Compliance Sheet and MAF on OEM letterhead with current date, plus OEM authorizations. Include online driver URLs and TCO-related documentation for monitors to satisfy ATC clauses.

What standards and certifications are required for procurement in Bhopal?

The contract emphasizes ISO/IEC style performance metrics, IS/ISO quality considerations, TCO 9.0 for monitors, and TPM hardware security. Ensure all items meet these standards or equivalent OEM-certified specifications.

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