Indian Army Feeding Gear Set Canon & Related Equipment Tender Dehradun Uttarakhand 2026 – 25% Quantity Flexibility & Delivery Clause
Indian Army
DEHRADUN, UTTARAKHAND
Posted:
3 January 2026
Closed:
13 January 2026
GEM
GEM
Indian Army Maintanance & IT Equipment Tender Udhamapur Jammu & Kashmir 2026 - RAM DDR4, 12V Batteries, Wireless Keyboard Mouse, Epson L3110, ISI/ISO Standards 2026
Bid Publish Date
15-Jan-2026, 7:22 pm
Bid End Date
26-Jan-2026, 8:00 pm
Location
Progress
Issue15-Jan-2026, 7:22 pm
AwardPending
Quantity
16
Key Highlights
- • Exact organization: Indian Army, Department Of Military Affairs, Udhampur, J&K 182101
- • Item scope includes RAM DDR4 8 GB, 12V batteries (5 AH/7 AH), wireless keyboard-mouse sets, Epson L3110, HP keyboard-mouse combos, laptops
- • Option Clause allows ±25% quantity variation at contract time and during currency
- • Delivery period extension: minimum 30 days for extended delivery; calculated as (increased quantity / original quantity) × original period
- • ATC document uploaded by Buyer; no explicit EMD/estimated value disclosed in data
- • BoQ lists 10 items but individual quantities are not provided
- • Brand/OEM/compatibility considerations may be in ATC; bidders must review
- • Remedy/penalty terms unspecified; bidders should seek clarification during bid process
Tender Overview
The opportunity is issued by the Indian Army under the Department of Military Affairs for multiple ICT and hardware categories, including maintenance boxes, RAM modules (DDR4 8 GB), 12V batteries (7 AH/5 AH), wireless keyboard-mouse combos, Epson L3110 inkjet units, and laptop batteries. Estimated value and EMD are not disclosed; the procurement location is Udhampur, Jammu & Kashmir - 182101. The item mix spans computer peripherals, portable power, and general IT hardware, with a 10-item BoQ listing that lacks itemized quantities. The tender emphasizes a flexible quantity clause, allowing a 25% upward or downward variation on bid/contract quantities and extended delivery periods, calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days. This ATC-advised process requires bidders to align with option-based delivery timing and contract-rate consistency. The buyer reserves rights to adjust during execution, demanding strict adherence to bid conditions.
Technical Specifications & Requirements
- Product categories: maintenance boxes, RAM DDR4 8 GB, 12V battery (5 AH/7 AH), wireless keyboard-mouse sets, Epson L3110 inkjet printer, laptop batteries, and keyboard-mouse combos for HP.
- Delivery scope: based on option clause, with a maximum 25% quantity variation during contract and currency.
- Documentation: ATC file uploaded by Buyer; bidders must review for any OEM/brand constraints or compatibility notes.
- Standards & compliance: not explicitly stated; applicants should reference standard-grade IT hardware compliance and compatibility checks.
- BoQ status: 10 items reported but with N/A quantities; suppliers should prepare for itemized delivery pending final NOD.
- Key risk: undefined quantities require robust pricing and lead-time planning to absorb variation.
Terms, Conditions & Eligibility
- EMD/BD: Not disclosed in the tender data; bidders should monitor for deposit requirements in ATC.
- Delivery timeline: extended delivery periods may be invoked; minimum extension applicable is 30 days.
- Option clause: quantity may vary up to 25% of contracted quantity during performance.
- Acceptance criteria: adherence to bid terms, timely delivery under extended periods, and price stability at contracted rates.
- ATC documents: Buyer-uploaded ATC requires bidder review and compliance.
- Right to adjust: purchaser may modify quantities and delivery windows; bidders must plan for contingencies.
Key Specifications
-
Product/service names from tender: maintenance boxes, RAM DDR4 8 GB, 12V battery 5 AH/7 AH, Wireless keyboard-mouse, Epson L3110 inkjet, Laptop batteries, HP keyboard-mouse bundles
-
Quantities: 10 BoQ items; exact numbers not disclosed
-
EMD/estimated value: Not disclosed in data
-
Experience: Not explicitly stated; refer to ATC for eligibility
-
Quality/standards: Not explicitly listed; bidders should ensure hardware compatibility and generic industry standards
-
Delivery: Option-based quantity adjustments up to 25%; delivery period extension min 30 days
Terms & Conditions
-
Option Clause permits ±25% quantity variation during contract and currency
-
Delivery timeline can be extended with a minimum 30-day extension
-
ATC documents uploaded by Buyer must be reviewed and complied with
Important Clauses
Payment Terms
Not detailed in provided data; bidders should refer to ATC for payment milestones and security deposits
Delivery Schedule
Extended delivery period allowed; minimum extension 30 days; based on (increased/original) × original delivery period
Penalties/Liquidated Damages
Not specified; bidders should seek ATC clarification on LDs and performance penalties
Bidder Eligibility
-
Experience in supplying or maintaining IT hardware peripherals and laptop components
-
Ability to meet OEM/brand authorization requirements (if specified in ATC)
-
Financial capacity to absorb quantity variations and extended delivery timelines
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(Historical Results)
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Closed:
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Tender Results
Loading results...
Bill of Quantities (BOQ)
10 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Maintanance Box | Maintanance Box | 1 | nos | tssclk193 | 30 |
| 2 | Bty 12V 5 AH | Bty 12V 5 AH | 2 | nos | tssclk193 | 30 |
| 3 | RAM DDR 4 8 GB | RAM DDR 4 8 GB | 2 | nos | tssclk193 | 30 |
| 4 | Wireless Key Board Mouse | Wireless Key Board Mouse | 1 | nos | tssclk193 | 30 |
| 5 | Waste Inkpad Epson L 3110 | Waste Inkpad Epson L 3110 | 1 | nos | tssclk193 | 30 |
| 6 | LAPTOP Bty | LAPTOP Bty | 1 | nos | tssclk193 | 30 |
| 7 | Bty 12V 7 AH | Bty 12V 7 AH | 2 | nos | tssclk193 | 30 |
| 8 | Key Board and Mouse combo HP | Key Board and Mouse combo HP | 1 | nos | tssclk193 | 30 |
| 9 | RAM DDR4 8 GB | RAM DDR4 8 GB | 1 | nos | tssclk193 | 30 |
| 10 | CIMOS Bty | CIMOS Bty | 4 | nos | tssclk193 | 30 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar hardware deployment
4
Financial statements (audited or management accounts)
5
EMD deposit proof (if required by ATC)
6
Technical bid/compliance certificates (hardware standards, OEM authorizations)
7
OEM authorization letters for distributed brands
8
Any ATC-specified documents uploaded by Buyer
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army hardware tender in Udhampur 2026?
Bidders should review the ATC uploaded by the Buyer, ensure OEM authorizations are in place, prepare documents listed under required_documents, and submit pricing with consideration for the 25% quantity variation. Ensure compliance with any IS/quality standards and deliver within the extended timelines if applicable.
What documents are required for the Indian Army tender in J&K?
Required documents include GST registration, PAN card, experience certificates for similar hardware, financial statements, EMD proof if mandated by ATC, and OEM authorizations. Technical bid documents and compliance certificates must align with the ATC-specified requirements.
What are the delivery terms for quantity variation in this tender?
The contract allows ±25% quantity variation during placement and currency, with delivery periods adjusted by the formula (increased quantity/original quantity) × original delivery period, minimum 30 days. Adhere to the original rate and delivery terms unless extended.
What is the EMD and payment terms for this Army tender?
EMD amount is not disclosed in the provided data; bidders should verify in the ATC. Payment terms are not specified here; bidders must await ATC details or contact PMU for confirmation and milestone structure.
Are there specific brands or OEM requirements for HP/ Epson items?
Brand/OEM requirements are not explicitly stated in the data; the ATC may require OEM authorizations. Bidders should obtain official authorizations for HP and Epson products if mandated and confirm compatibility with RAM and batteries listed.
Where can I find the ATC document for this tender?
The Buyer-uploaded ATC document is accessible via the GEM portal linked to the tender. Review the ATC thoroughly to capture any special conditions, brand constraints, or technical compliance notes impacting submission and eligibility.
What standards or compliance are required for IT hardware in this bid?
Standards are not explicitly listed; bidders should ensure general IT hardware compliance and verify any references in ATC for IS/ISO certifications, compatibility with RAM DDR4 8 GB, and 12V battery safety specifications where applicable.
How to prepare for potential delivery schedule extensions in this tender?
Plan for a minimum 30-day extension per extended period, with a flexible calendar to absorb 25% quantity changes. Align procurement with original delivery rates, synchronize with supplier manufacturing cycles, and maintain buffer stock for critical items.
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Documents 5
GeM-Bidding-8845383.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS