Synthetic Engine oil 15 W 40,Brake fluid dot 4,Brake fluid dot 3,Coolant Green,Coolant Red,Transmis
Indian Army
ANANTHNAG, JAMMU & KASHMIR
Posted:
30 January 2025
Closed:
20 February 2025
GEM
GEM
Indian Army Department Of Military Affairs Coolant & Automotive Oils Tender PoONCH JK 2026 ISO 9001 BIS
Bid Publish Date
11-Jul-2026, 7:31 pm
Bid End Date
21-Jul-2026, 8:00 pm
Value
₹45,839
Location
Progress
Issue11-Jul-2026, 7:31 pm
AwardPending
Quantity
116
Categories
11
Tender Overview
Indian Army (Department Of Military Affairs) invites bid for a comprehensive line of automotive fluids and lubricants, including various coolants, transfer case oils, differential oils, brake fluids, transmission oils, power steering fluids, engine oils, diesel exhaust fluid, and related fluids, to replenish military stocks. Estimated contract value is ₹45,839 with a 21-item BoQ scope, located in PoONCH, Jammu & Kashmir. The tender emphasizes ISO 9001 certification, BIS licenses, and OEM/Authorized Seller presence for imported items, ensuring post-sale service in India. An option clause allows quantity fluctuation up to 25% during contract, with delivery timelines calculated on a prorated basis, minimum 30 days. Unique emphasis on material test certificates and vendor documentation aligns with government procurement standards.
Technical Specifications & Requirements
- No specifications available in the provided data; however, mandatory compliance items include:
- ISO 9001 certification by bidder or OEM
- BIS licence and relevant type/test certificates
- Material Test Certificate to accompany supply; buyer lab results govern acceptance
- OEM/Authorized Seller for imported products must have registered Indian office for after-sales service
- Documentation to include certificates as prescribed in the product specification and bid terms
- 21 BoQ items indicate a broad lubricant and fluid category, with multiple product SKUs to be supplied
Terms, Conditions & Eligibility
- EMD amount not disclosed in the provided data; bidders must review the official tender terms for exact deposits
- OEM/authorized distributor requirements apply for imported items; registered Indian office mandatory for after-sales service
- ISO 9001 certification is mandatory for bidder or offered product OEM
- Material Test Certificate required with supply; lab results determine acceptance
- All certificates (BIS licence, type test, approvals) must be uploaded with bid; non-submission risks rejection
- Option clause permits up to 25% quantity variation at contract rates; delivery periods extend per calculated formula with minimum 30 days
Key Specifications
-
Product names and categories: coolant, engine/oil lubricants, brake fluids, transmission fluids, power steering oil, diesel exhaust fluid
-
Estimated value: ₹45,839
-
Delivery terms: option clause allows up to 25% quantity variation with prorated delivery time, minimum 30 days
-
Quality/standards: ISO 9001 certified bidder or OEM; BIS licence; type test and approvals
-
Testing: Material Test Certificate to be supplied; buyer lab testing governs acceptance
-
Documentation: OEM authorization for imported items; Indian office for after sales service
Terms & Conditions
-
EMD amount not disclosed in the data; verify exact deposit in tender documents
-
Delivery quantity may increase up to 25% during or after contract at contracted rates
-
ISO 9001 and BIS licenses are mandatory; type tests and approvals required
Important Clauses
Delivery & Quantity Flexibility
Option to increase/decrease quantity by up to 25% at contract rates; delivery period extension rules based on prorated formula with minimum 30 days
OEM & After-Sales
Imported products require OEM or Authorized Seller with registered India office for after-sales service; certificate to be provided
Certification & Testing
Bidder must upload BIS licence, type test certificates, and other product-specific approvals; Material Test Certificate mandatory with supply
Bidder Eligibility
-
Evidence of ISO 9001 certification ( bidder or OEM )
-
BIS licence and product approvals corresponding to lubricants/fluids
-
Registered Indian office for imported items and after-sales service capability
-
Experience in supplying automotive lubricants or similar fluids
-
Financial capability to support contract values and potential quantity variations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Coolant 15L 50 Armado , Transfer Case Oil ATF Dexron II , Differential Oil 80W 90 , Brake fluid Dot 4 , Eng Oil Maxmile Feo Scorpio , Clutch Fluid Dot 4 , Transmission Oil 80W 90 , Brake Fluid Maxmile Dot 4 , Power Steering Oil Maxmile Power , Coolant Maxmile Ultra , Clutch and Brake Fluid Dot 4 Hilux , AD Blue , Eng Oil GBS 76 Yodha , Eng Oil OW20 Safari , Diesel Exhaust Fluid , Eng Oil 15W 40 , Coolant Glycal Base 50 , Brake and Clutch Oil Dot 4 , Power Steering Oil
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Poonch
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Poonch | Poonch | - | - | 15 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9594724.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Power Steering Oil IOCL Servo Tata Motors Transdex III,Castrol Redi Cool,Super Duty Brake Fluid DOT
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
21 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Coolant 15L 50 Armado
Coolant 15L 50 Armado
15 ltrs
Delivery: 15 days
#2
Transfer Case Oil ATF Dexron II
Transfer Case Oil ATF Dexron II
2 ltrs
Delivery: 15 days
#3
Differential Oil 80W 90
Differential Oil 80W 90
9 ltrs
Delivery: 15 days
#4
Brake fluid Dot 4
Brake fluid Dot 4
1 ltrs
Delivery: 15 days
#5
Eng Oil Maxmile Feo Scorpio
Eng Oil Maxmile Feo Scorpio
6 ltrs
Delivery: 15 days
#6
Clutch Fluid Dot 4
Clutch Fluid Dot 4
2 ltrs
Delivery: 15 days
#7
Transmission Oil 80W 90
Transmission Oil 80W 90
4 ltrs
Delivery: 15 days
#8
Brake Fluid Maxmile Dot 4
Brake Fluid Maxmile Dot 4
1 ltrs
Delivery: 15 days
#9
Power Steering Oil Maxmile Power
Power Steering Oil Maxmile Power
2 ltrs
Delivery: 15 days
#10
Coolant Maxmile Ultra
Coolant Maxmile Ultra
8 ltrs
Delivery: 15 days
#11
Differential Oil 80W 90
Differential Oil 80W 90
4 ltrs
Delivery: 15 days
#12
Power Steering Oil Maxmile Power
Power Steering Oil Maxmile Power
2 ltrs
Delivery: 15 days
#13
Clutch and Brake Fluid Dot 4 Hilux
Clutch and Brake Fluid Dot 4 Hilux
1 ltrs
Delivery: 15 days
#14
AD Blue
AD Blue
17 ltrs
Delivery: 15 days
#15
Eng Oil GBS 76 Yodha
Eng Oil GBS 76 Yodha
5 ltrs
Delivery: 15 days
#16
Eng Oil OW20 Safari
Eng Oil OW20 Safari
6 ltrs
Delivery: 15 days
#17
Diesel Exhaust Fluid
Diesel Exhaust Fluid
10 ltrs
Delivery: 15 days
#18
Eng Oil 15W 40
Eng Oil 15W 40
8 ltrs
Delivery: 15 days
#19
Coolant Glycal Base 50
Coolant Glycal Base 50
7 ltrs
Delivery: 15 days
#20
Brake and Clutch Oil Dot 4
Brake and Clutch Oil Dot 4
1 ltrs
Delivery: 15 days
#21
Power Steering Oil
Power Steering Oil
5 ltrs
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Coolant 15L 50 Armado | Coolant 15L 50 Armado | 15 | ltrs | 6sectaqmg | 15 | |
| 2 | Transfer Case Oil ATF Dexron II | Transfer Case Oil ATF Dexron II | 2 | ltrs | 6sectaqmg | 15 | |
| 3 | Differential Oil 80W 90 | Differential Oil 80W 90 | 9 | ltrs | 6sectaqmg | 15 | |
| 4 | Brake fluid Dot 4 | Brake fluid Dot 4 | 1 | ltrs | 6sectaqmg | 15 | |
| 5 | Eng Oil Maxmile Feo Scorpio | Eng Oil Maxmile Feo Scorpio | 6 | ltrs | 6sectaqmg | 15 | |
| 6 | Clutch Fluid Dot 4 | Clutch Fluid Dot 4 | 2 | ltrs | 6sectaqmg | 15 | |
| 7 | Transmission Oil 80W 90 | Transmission Oil 80W 90 | 4 | ltrs | 6sectaqmg | 15 | |
| 8 | Brake Fluid Maxmile Dot 4 | Brake Fluid Maxmile Dot 4 | 1 | ltrs | 6sectaqmg | 15 | |
| 9 | Power Steering Oil Maxmile Power | Power Steering Oil Maxmile Power | 2 | ltrs | 6sectaqmg | 15 | |
| 10 | Coolant Maxmile Ultra | Coolant Maxmile Ultra | 8 | ltrs | 6sectaqmg | 15 | |
| 11 | Differential Oil 80W 90 | Differential Oil 80W 90 | 4 | ltrs | 6sectaqmg | 15 | |
| 12 | Power Steering Oil Maxmile Power | Power Steering Oil Maxmile Power | 2 | ltrs | 6sectaqmg | 15 | |
| 13 | Clutch and Brake Fluid Dot 4 Hilux | Clutch and Brake Fluid Dot 4 Hilux | 1 | ltrs | 6sectaqmg | 15 | |
| 14 | AD Blue | AD Blue | 17 | ltrs | 6sectaqmg | 15 | |
| 15 | Eng Oil GBS 76 Yodha | Eng Oil GBS 76 Yodha | 5 | ltrs | 6sectaqmg | 15 | |
| 16 | Eng Oil OW20 Safari | Eng Oil OW20 Safari | 6 | ltrs | 6sectaqmg | 15 | |
| 17 | Diesel Exhaust Fluid | Diesel Exhaust Fluid | 10 | ltrs | 6sectaqmg | 15 | |
| 18 | Eng Oil 15W 40 | Eng Oil 15W 40 | 8 | ltrs | 6sectaqmg | 15 | |
| 19 | Coolant Glycal Base 50 | Coolant Glycal Base 50 | 7 | ltrs | 6sectaqmg | 15 | |
| 20 | Brake and Clutch Oil Dot 4 | Brake and Clutch Oil Dot 4 | 1 | ltrs | 6sectaqmg | 15 | |
| 21 | Power Steering Oil | Power Steering Oil | 5 | ltrs | 6sectaqmg | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar lubricant/oil supply
4
Financial statements (latest audited/Balance sheet)
5
EMD deposit proof (as applicable) or exemption documentation
6
ISO 9001 certificate (bidder or OEM)
7
BIS licence and type test certificates
8
Material Test Certificate (with each supply)
9
OEM authorization / Authorized Seller certificate for imported products
10
Product-specific certifications and approvals as prescribed in the bid document
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for coolant and oil tender in PoONCH Jammu Kashmir 2026
Bidders must meet ISO 9001 certification, BIS licensing, and OEM authorization for imported items. Prepare GST, PAN, financials, EMD proof, and Material Test Certificates. Ensure the bid includes OEM authorizations and all product-specific certificates as per bid terms; submit through the GEM portal before closing.
What documents are required for Indian Army lubricant procurement 2026
Required documents include GST certificate, PAN, experience certificates for similar supplies, audited financial statements, ISO 9001 proof, BIS licences, type test certificates, OEM authorization for imported items, and Material Test Certificates; ensure upload with bid submission.
What are the standards for lubricants in this Army tender 2026
Standards demand ISO 9001 certification for bidder or OEM, BIS licences for product compliance, plus type test certificates and approvals as specified. Imported items require a registered Indian office for after-sales service; ensure Material Test Certificates accompany shipments.
When is delivery and quantity variation permitted in this tender
Delivery may adjust up to 25% of bid quantity at contracted rates. If exercised, delivery time extends using the prorated formula, with a minimum extension of 30 days; original delivery period governs extension rules unless otherwise specified.
What is the EMD amount for the PoONCH lubricant tender 2026
The EMD amount is not disclosed in the provided tender data; bidders should check the official tender document for exact deposit requirements and payment mode, ensuring compliance with online or DD/RTGS as applicable.
How to verify OEM authorization for imported lubricants in this bid
Submit OEM authorization or Authorized Seller certificate showing authorized distribution in India, along with a registered Indian office contact for after-sales service; this is mandatory for imported products and must be included with the bid.
What certificates must accompany the supply for Army lubricant orders
Include Material Test Certificate, BIS licence, type test certificates, and any product approvals specified in the bid; non-submission risks bid rejection and supply non-acceptance by the buyer's lab.
What is the location and scope of this tender for bidders in 2026
Tender located in PoONCH, Jammu & Kashmir, covering 21 lubricant/oil items including coolants, engine oils, brake fluids, transmission oils, and DEF; scope requires a wide range of automotive fluids with strict certification and testing criteria.
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Documents 4
GeM-Bidding-9594724.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS