Eastern Coalfields Limited Repair & AMC for Rajmahal CHP Belt Conveyor C14/C15 - ISM/ISD Standards 2026

Tender Overview

Eastern Coalfields Limited seeks bids for repair, maintenance and installation/AMC services related to the belt conveyor systems (C14 and C15) at the Rajmahal CHP under Coal India Limited. The estimated contract value is ₹63,40,184.90 with an EMD of ₹79,300. Work covers operation in all three shifts and may involve minor repairs, greasing and lubrication, and routine preventive maintenance across the belt trailing cable handling system. The procurement emphasizes service delivery continuity, on-site response, and adherence to safety norms at the Rajmahal project site. The tender includes a 25% quantity/scope flexibility clause and allows scope expansion with consent for lumpsum services. This procurement targets established maintenance providers with proven on-site coal-mining equipment experience.

Technical Specifications & Requirements

• No formal technical specifications published; focus on service scope for belt conveyor maintenance and lubrication across C14/C15 at Rajmahal CHP.
• Key implied requirements include on-site roving maintenance, lubrication, grease scheduling, and basic electrical/mechanical fault rectification within shift cycles.
• Payment mechanics specify contractor salaries paid first, with subsequent reimbursement from Buyer and required statutory documentation (PF, ESIC) and bank statements.
• EMD via online RTGS/IMSB payment to Eastern Coalfields Limited, A/c Rajmahal Project; successful bidder may provide DD as performance security payable to SBI Rajmahal project.
• ATC and past-experience evidence accepted via contracts, invoices, execution certificates, or third-party notes; scope up to 25% increase with consent.
• Submissions should reflect compliance with tender ATC and the buyer’s 25% option clause.

Terms, Conditions & Eligibility

• EMD: ₹79,300 (online RTGS/internet banking); proof of transfer to be uploaded with bid.
• Payment terms: salaries/wages paid by contractor then reimbursed by Buyer; statutory documents to accompany claims.
• Experience proof: contracts with invoices, execution certificates, or client release notes.
• Delivery/schedule: on-site maintenance across three shifts; no explicit delivery timeline specified beyond ongoing CAPEX/maintenance expectation.
• Performance security: DD allowed in lieu of PBG; required to submit hard copy within 15 days of award; DD payable to Eastern Coalfields Limited, SBI Rajmahal RCMP Godda.
• Quantity flexibility: up to 25% expansion or reduction per ATC; revised scope requires consent.
• Brand/standard references: no explicit IS/ISO standards listed; ensure compliance with site safety and procurement guidelines.
• Documentation: GST, PAN, experience certificates, financial statements, technical bid, OEM authorizations if applicable.