Indian Army Baramulla Security Software & Office Licenses Tender 2026: ISI/AAA compliant Windows 11 Pro, Office 2021 Pro Plus, Quick Heal licenses

Tender Overview

The Indian Army (Department Of Military Affairs) in Baramulla, Jammu & Kashmir (193101) seeks procurement of software and security software licenses, including Windows 11 Pro, Office 2021 Pro Plus, and antivirus licenses, with installation and commissioning as part of the scope. The bid includes supply, installation, testing, and commissioning, with documentation requirements such as PAN, GSTIN, cancelled cheque, and EFT mandate. An option clause allows a ±25% quantity fluctuation at contract award and during the contract period at contracted rates, affecting delivery timelines. A Detailed Design Drawings approval process is required after award, with a 5-day window for buyer feedback and possible modification, and a delay in approval shifts the delivery period accordingly. The bidder must consider GST as per actuals or applicable rates with a cap at the quoted GST percentage. Turnover compliance is required for the last three financial years, based on audited statements or CA certificates. The scope is clearly stated as supply, installation, testing, and commissioning of the specified goods. This tender emphasizes the need for timely delivery and alignment with buyer-approved designs, with a structured approach to delivery periods and option quantities.

Technical Specifications & Requirements

• Product/Service: Windows 11 Pro Activation Key, Office 2021 Pro Plus Licence Key, One-year antivirus license; licenses for offline lifetime activation where applicable; inclusion of AAA/TRTL certified or equivalent authenticity per item
• Category/Scope: Supply, Installation, Testing and Commissioning (SITC) of software licenses and security tools; delivery in Baramulla, JK
• Delivery/Approval: 5-day window for Detailed Design Drawings approval; modification list provided within 5 days; delivery timeline adjusted for drawing approvals; option clause allows up to 25% quantity variation; minimum 30 days extra delivery if required
• GST/Payment: GST as actuals or applicable rate (whichever lower); GSTIN/PAN submission; payment alignment with approved terms; GST reimbursement cap at quoted rate
• Turnover: Minimum average annual turnover over last 3 years required; documented via audited statements or CA certificate; if company <3 years, use completed-year turnover
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; detailed bid documents for vendor code creation; BOM/BOQ items shown as 5 line items with no quantities

Terms, Conditions & Eligibility

• EMD/Financials: No explicit EMD value provided; ensure bid includes required bid security as per terms; turnover evidence must be uploaded
• Delivery Window: Delivery period linked to last date of original order; extension via option clause; minimum 30 days incremental extension
• GST Compliance: GST payable by bidder; reimbursement capped to lower of actuals or quoted rate
• Document Submission: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation documents must accompany bid
• Quality/Approval: Detailed Design Drawings must be approved; approved drawings govern supply
• Turnover Criteria: Three-year average turnover criterion to be demonstrated with audited balance sheets or CA certificate
• Scope: SITC of software licenses and antivirus products; ensure compatibility with buyer requirements and licensing terms