GEM

Indian Army Multifunction Machine MFM (V2) Tender Pune Maharashtra 2025 ISO 9001 OEM Authorization

Bid Publish Date

29-Nov-2025, 12:55 pm

Bid End Date

10-Dec-2025, 1:00 pm

Location

PUNE , MAHARASHTRA

Progress

Issue29-Nov-2025, 12:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

The Indian Army in Pune, Maharashtra seeks procurement of a Multifunction Machine MFM (V2) with inkjet heat-free technology. The scope covers purchase and on-site installation at the consignee location, with optional quantity adjustments up to 25% during and after contract. The tender highlights ISO 9001 certification for bidder or OEM, and requires OEM authorization. The item category centers on printing, scanning, and paper handling capabilities suitable for a government procurement. The absence of a BOQ suggests a specification-driven call for a capable, standards-compliant device with on-site delivery.

  • Location: Pune, Maharashtra
  • Organization: Indian Army (Department Of Military Affairs)
  • Product: Multifunction Machine MFM (V2) with inkjet heat-free technology
  • Delivery: On consignee site with installation
  • Key differentiator: ISO 9001 certification, OEM authorization, and option clause enabling up to 25% quantity variation
  • Unique aspect: Government buyer’s option to adjust quantity and extended delivery timing under specified formula

Technical Specifications & Requirements

  • Product category: Printing, Scanning, Paper Handling, Connectivity
  • Print/Scan capability: Monochrome and colour, A4/A3, ISO/IEC 24734 speed references
  • Paper handling: Original document feeder, main trays, total combined capacity, bypass tray
  • Connectivity: Standard interfaces; on-site installation at consignee
  • Operating mode: Auto duplex printing/copier; scanning functions with flexible paper handling
  • Minimum duty cycle: Monthly prints as per user demand; integration with existing government systems
  • Certifications/standards: ISO 9001 certification required for bidder or OEM; OEM authorization certificate
  • Additional notes: MFM uses inkjet heat-free technology; delivery and installation at consignee place

Terms, Conditions & Eligibility

  • EMD and payment terms not disclosed in data; bidders must align with buyer terms
  • Eligibility: Bidder or OEM must hold ISO 9001 certification
  • Document requirements: GST, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorization
  • Delivery: Supply and installation at consignee site; option to adjust quantity by up to 25%
  • Warranty/aftermarket: Not specified in available data; comply with ATC/OEM terms
  • Penalties: Not specified; ensure adherence to supplier terms and delivery timelines

Key Specifications

  • Product: Multifunction Printer (MFM) with inkjet heat-free technology

  • Standards: ISO 9001 certification (bidder or OEM)

  • Installation: Supply and installation at consignee place

  • Delivery: Option clause allows up to 25% quantity variation

  • Compatibility: Printing, scanning, paper handling, and auto duplexing

  • Connectivity: Standard interfaces for government deployment

  • Performance: Minimum speed metrics per ISO/IEC 24734 for A4/A3 (mono/color)

Terms & Conditions

  • ISO 9001 certification required for bidder or OEM

  • OEM Authorization Certificate mandatory

  • Supply and on-site installation at consignee location

  • Quantity variability up to 25% and extended delivery timing rules

  • GST, PAN, experience and financial documents must accompany bid

Important Clauses

Payment Terms

Terms to be determined; bidders must comply with ATC and contractual payment conditions

Delivery Schedule

Delivery window starts from order delivery date; option quantities may alter delivery timelines per clause

Penalties/Liquidated Damages

Penalties details not explicitly provided in data; bidders should review ATC for LD provisions

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • OEM authorization for offered MFM device

  • Experience in supplying government-grade multifunction printers or similar equipment

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Colour Or higher
Generic Features Fax
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 2
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar MFM/printing devices

4

Financial statements (annual reports) of the bidder

5

EMD/Security deposit documentation

6

Technical bid documents showing compliance to ISO 9001

7

OEM Authorization Certificate (authorised by OEM for the offered MFM)

8

Any other certificates specified in ATC/Corrigendum

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the MFM V2 tender in Pune Maharashtra 2025?

Bidders must meet ISO 9001 certification, provide OEM authorization, and submit GST, PAN, experience certificates, financials, EMD, and technical bid. Ensure on-site installation capability and read ATC for 25% quantity variation and delivery terms.

What documents are required for the Indian Army MFM bid in Pune?

Submit GST registration, PAN, experience certificates for similar printers, annual financial statements, EMD documentation, technical bid, and OEM authorization certificate. Ensure compliance with ISO 9001 and provide any additional certificates requested in ATC.

What are the technical specifications for the MFM V2 device?

Device supports printing and scanning with A4/A3 compatibility, monochrome and color, auto duplexing, and paper handling including feeder and bypass tray. ISO/IEC 24734 speed metrics apply for A4 mono/color and A3 mono/color, with connectivity suitable for government use.

What is the delivery requirement for the Pune MFM tender?

Delivery and installation must occur at the consignee location in Pune, Maharashtra. The contract allows up to 25% quantity variation with adjusted delivery timing; base delivery period begins after order, per ATC terms.

What are the OEM authorization needs for the MFM tender?

Bidders must provide OEM authorization certificate proving authorized representation for the offered MFM device, ensuring warranty and service support alignment with the OEM's terms and ISI/ISO standards if applicable.

What is the role of ISO 9001 in this procurement?

ISO 9001 certification is mandatory for the bidder or the OEM for the MFM V2 device. It demonstrates quality management competence and is a non-negotiable eligibility criterion for bid submission.

What is included in the MFM V2 hardware scope for Pune?

Scope includes printing, scanning, auto duplexing, and paper handling with feeder and bypass tray; device requires standard connectivity and is delivered with on-site installation at consignee location per buyer terms.

How does the quantity option clause affect delivery commitments?

The purchaser may increase or decrease quantity by up to 25% at contract award or during currency. Extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, but at least 30 days.

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