Mahanadi Coalfields Limited Multifunction Machine MFM (V2) Tender in Sambalpur Odisha 2025 - IS/Standards & EMD Details

Bidders must submit GST, PAN, and experience certificates showing government/PSU supply, along with EMD ₹173,000. Include OEM authorization if applicable; provide Malicious Code Certificate and service escalation matrix. Ensure supply, installation, testing, commissioning are included in bid price and warranty terms are understood.

Required documents include GST certificate, PAN, financial statements, past contract copies with Central/State Govt agencies, EMD receipt, technical bid, OEM authorization, and the Malicious Code Certificate. Include service support details and escalation matrix to demonstrate post-sale capabilities.

Warranty service must be completed within 3 days of notification; if delayed, a penalty of 0.5% of unit price per week applies, capped at 10% of total contract value. If penalties exceed, the buyer may recover via PBG or source service from alternate providers.

Estimated value is ₹8,632,325 with an Earnest Money Deposit of ₹173,000. Tender requires deposits via approved channels; ensure payment proof is submitted with the bid and matches the EMD amount exactly to avoid disqualification.

Scope includes Supply, Installation, Testing and Commissioning of the Multifunction Machine MFM (V2) with on-site deployment in Sambalpur. All cost components must be included in the bid price; post-installation support and training may be included or specified in ATC.

Submit copies of relevant contracts with Central/State Government agencies or PSUs for similar products, showing yearly quantities and value. If bidding in a bunch bid, ensure the primary high-value product meets the experience criterion and attach contract details with bid.

Provide a dedicated toll-free service number and a clear escalation matrix with contact persons and times. This enables timely support during warranty and post-warranty periods and is a mandatory bid submission requirement for bidder/OEM.

Yes, bidders must upload the Malicious Code Certificate stating no embedded malware and IP infringement risk. This ensures software integrity and aligns with government procurement security expectations for hardware and software components.