Indian Army Department Of Military Affairs procurement of depot stores 12-month warranty 0.5% LD 10% cap 25% quantity option 2026

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for depot stores, with inspection and quality vetting conducted by an independent Board of Officers. A 12-month warranty is required, and bidders must submit a warranty certificate. The contract includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines calculated from the original order. EMD delivery and depot sample conformity are essential, with original EMD submissions required for specified lots. The process emphasizes depot verification and transparent QC before bulk supply, ensuring depot samples align with contract expectations.

Technical Specifications & Requirements

• Depot sample matching prior to bulk supply, verified by the Board of Officers after award.
• Physical depot inspection at bidder’s cost before bidding.
• Warranty: 12 months (ALL Schedule); submit signed warranty certificate.
• Quality assurance: independent vetting by an independent Board of Officers.
• Delivery risk: responsive to option clause; extended delivery time formula applies (minimum 30 days).
• EMD: Original copy to reach purchaser by bid opening; EMD required for specified Sch No 1, 2, 3, and 5.
• Penalty: 0.5% per week LD for delays; max 10% of contract value; SLA terms apply if applicable.
• Risk & Expense: contractor bears risk for delivery failures and defective goods.
• Documents: undertaking certifying genuineness of uploaded documents; depot conformity checks.

Terms, Conditions & Eligibility

• Option Clause: purchaser may increase/decrease quantity up to 25% during contract and extended periods.
• Delivery period adjustments calculated as: (increased quantity ÷ original quantity) × original delivery period, min 30 days.
• EMD: original copy required for specified items; submit with bid.
• Warranty: 12 months; certificate with stamp required.
• Liquidated damages: 0.5% per week; cap at 10% of contract value; SLA parity.
• Bidder responsibility: ensure depot times align with depot requirements prior to submission and during supply.
• Quality control: depot conducts transparent inspection with independent vetting; non-conforming items rejected.
• Bond/Risk: risk & expense clause for late/delivered stores; accepts force majeure contingencies.