Panchayati Raj Department Bihar RO Plant with Genset and Trolley Tender Vaishali 2026 – Warranty, OEM Authorization, 25% Quantity Flexibility

Tender Overview

The Panchayati Raj Department Bihar invites bids for a RO Plant with Genset and Trolley in the Vaishali district (PIN 843110). The estimated contract value is ₹5,00,000. The scope includes supply of a packaged RO treatment unit with integrated Genset and trolley-based mobility, and overall warranty coverage for both spare parts and the complete system. A mandatory pre-bid meeting is scheduled for 04 July 2026 at 11:00 AM at the Gram Panchayat Mathura office in Vaishali, with a list of required documents to be submitted at bid opening. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates and proportional delivery adjustments.

• Organization: Panchayati Raj Department Bihar
• Location: Vaishali, Bihar (843110)
• Product: RO Plant with Genset and Trolley
• Estimated value: ₹5,00,000
• Delivery/variation: 25% optional quantity change during contract
• Pre-bid: 04 July 2026, 11:00 AM, mandatory document submission
• Warranty: on spare parts and on whole items supplied
• Documents: Firm registration, GST, PAN, Aadhaar, bank details, turnover, experience, non-blacklisting, OEM authorization

This tender emphasizes comprehensive warranty coverage, OEM involvement when applicable, and strict pre-bid documentation to qualify for the bid process. The option clause supports scalable procurement aligned with demand while maintaining contracted rates. The pre-bid meeting clarifies delivery, installation, and documentation expectations, ensuring bidders align with municipal procurement expectations.

Technical Specifications & Requirements

• Category: Warranty/Services includes Warranty on spare parts and Warranty on whole items supplied
• Product category: RO plant system with integrated genset and mobility trolley
• Estimated contract value: ₹5,00,000; no explicit EMD amount listed
• Delivery terms: aligned with original delivery period and extended_time rules under option clause; minimum 30 days expected for added quantity delivery
• Key qualifications: OEM authorization or product catalog where applicable; mandatory pre-bid meeting documents
• Compliance expectations: basic supplier ability to supply packaged RO treatment units with integrated genset; installation and warranty support post-delivery
• Special terms: 25% quantity variation allowed during contract; delivery extension logic based on additional quantity
• Documentation: UID/ registration, GST, PAN, Aadhaar, bank details, turnover/ITR, experience certificates, non-blacklisting, affidavits

Terms, Conditions & Eligibility

• EMD: Not explicitly specified in the tender data
• Delivery terms: Delivery period linked to the original schedule with option-based adjustments; additional time formula provided (minimum 30 days)
• Payment terms: Not specified in the data; standard government practice to be confirmed at bid opening
• Pre-bid meeting: Mandatory for bidders; date 04 July 2026, 11:00 AM; venue Gram Panchayat Mathura, Block Bidupur
• Documents to submit: Firm registration/Udyam, GST, PAN, Aadhaar of authorized signatory, bank details, turnover/ITR, experience certificate, non-blacklisting, affidavit/undertaking, OEM authorization/product catalog
• Warranty/Liability: Warranty on spare parts and on the complete RO plant with genset and trolley
• Compliance: Bidders must adhere to option clause and delivery-time calculations; willingness to scale quantity up to 25% as needed
• Eligibility criteria: Demonstrated experience in supplying similar RO plant systems; financials and turnover documentation as part of bid readiness