Archaeological Survey of India 26 Household & Safety Items Tender 2026 – Sample Submission, 25% Quantity Clause

Tender Overview

The Archaeological Survey of India (ASI) invites bids for a broad set of 26 consumable and safety items, spanning Phenol, Bleaching Powder, Dettol Hand Wash, Harpic, Toilet Brush, Plastic Buckets, LED bulbs, Rechargeable torches, Cleaning tools, and related supplies. While exact quantities and estimated value are not disclosed, the tender emphasizes supplier eligibility, sample submission, and post-award service capability. A key differentiator is the mandatory sample submission at the consignee location, with success contingent on satisfactory evaluation by the consignee officer. An option clause permits up to 25% quantity variation at contracted rates, influencing delivery planning and pricing. Suppliers should prepare to establish or demonstrate a functional service centre in the consignee state within 30 days of award.

Key context: multiple daily-use items under one procurement, emphasizing standardized supply, timely delivery, and post-sale service stability. The bid signals acceptance of quantity flexibilities and emphasizes on-site sample verification and local presence to ensure quality and conformity to consignee expectations.

Technical Specifications & Requirements

• 26 item catalog spanning household, cleaning, and safety goods (e.g., Harpic 1000 ml, Dettol Hand Wash, Bleaching Powder, Soft Brooms, Plastic Mugs, Led Bulbs, Rechargeable Torch Lights, Door Mats, Tissue Paper Bundles, Soap Boxes, Water Glasses, Tea Cup Sets, Plastic Tables, Fibers, and related kits)
• No explicit technical parameters provided; emphasis on supply of standard consumer-grade products and equivalents
• Buyers require samples delivered to the consignee location; vendor must demonstrate product conformity through evaluation
• Past project experience: prior supply/installation/commissioning similar products in last 3 financial years with orders ≥35% of estimated bid value or multiple smaller orders; Satisfactory performance certificates must be uploaded
• Option Clause: quantity can vary by ±25% during contract and during extended delivery periods; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
• Service centre requirement: functional center in the target state; on-site warranty may apply; payment linked to documentary evidence

Terms, Conditions & Eligibility

• EMD: not specified in the data; bidders must comply with at-risk terms and maintain a verifiable financial standing
• Deliverables: delivery period linked to option clause; extended timelines possible up to original period; payment terms not specified, but通常 linked to delivery and acceptance with documentary evidence
• Samples: mandatory for supplier to deliver samples to consignee location; non-submission renders bid unresponsive
• Office presence: registered office in consignee state required; OEM/partner presence acceptable with local service capability
• Documentation: GST, PAN, experience certificates, past performance certificates, and evidence of functional service centre
• Warranty/penalties: not explicitly stated; penalties would align with standard government procurement norms
• Eligibility: 3-year prior procurement experience in similar category products; single order ≥35% or multiple orders ≥20% each or ≥15% each across three orders
• Evaluation: sample-based approval; bid responsiveness hinges on sample satisfaction and local service availability