Desk Pads - Writing (V2)
Lic - Life Insurance Corporation Of India
KOLKATA, WEST BENGAL
Posted:
12 June 2025
Closed:
30 June 2025
GEM
GEM
Vaishali District Panchayats Desk Pads Tender Vaishali Bihar 25% Quantity Variation 2026
Progress
Issue24-Jun-2026, 9:56 pm
AwardPending
Quantity
325
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory service centre in-state with 30-day setup timeline and evidence-based payment release
- • Option clause enabling up to 25% quantity increase during contract and currency with extended delivery calculations
- • 5 km working service centre radius requirement or purchaser-approved alternative
- • Delivery timing tied to original delivery order date, with minimum 30 days for any extension
- • Total BOQ items listed as 0; bidders to prepare standard desk pad configurations and ensure material compatibility
- • Specifics on type of pads, binding, paper GSM, and cover materials to be confirmed at bid stage
Tender Overview
Organization Vaishali District Panchayats, Department of Panchayati Raj, seeks procurement of Desk Pads - Writing (V2) for the district in VAISHALI, BIHAR (843110). The scope includes procurement of desk pads with detailed but currently unspecified dimensions, bindings, papers, and cover materials, to be delivered under contract terms. The tender specifies a flexible quantity clause (up to 25% increase) and extended delivery timelines, emphasizing responsive supply chain management. A key differentiator is the option clause enabling quantity variation and extension, which requires bidders to account for dynamic demand. Unique aspects include mandatory establishment of a local service centre within the state if carry-in warranty applies and a strict service-capability condition.
Technical Specifications & Requirements
- Product category: Desk Pads - Writing (V2)
- Key attributes to be clarified: Type of Pads, Type of Binding, Type of Paper in the Pad, Front Cover material, Back Cover material, Paper Format, Pad Length (mm), Pad Width (mm), Number of Pages, GSM of Paper
- No BOQ quantities provided; formal itemization pending; dimension and material specifications to be confirmed at bid stage
- BOQ items: Total Items = 0; no listed quantities; bidders should prepare for standard desk pad configurations and ensure compliance with local market availability
- Delivery terms center on last-date delivery and potential extended periods under option clause
Terms, Conditions & Eligibility
- Quantity variation: permissible up to 25% of bid quantity at contract placement and during currency at contracted rates
- Service centre requirement: bidder/OEM must have a functional service centre in the state for carry-in warranty; establishment within 30 days of award; payment contingent on evidence of service centre
- Working service centre radius: within 5 KM or approved by US (final decision by purchaser)
- Delivery commencement tied to the last date of original delivery order; extended time depends on additional quantity and minimum 30 days
- Documentation and compliance requirements will be detailed in bidding terms; bidders must ensure local availability and support capability
Key Specifications
-
- Product: Desk Pads - Writing (V2)
-
- Key categories to define: Type of Pads, Binding, Paper Type, Front/Back Cover Materials
-
- Structural dimensions to be determined: Length (mm), Width (mm), Number of Pages, GSM
-
- No BOQ quantities yet; anticipate standard desk pad configurations
-
- Standards/certifications not specified in data; ensure generic quality and local availability
Terms & Conditions
-
25% quantity variation allowed during contract and currency
-
Need for functional in-state service centre within 30 days of award
-
Delivery timelines anchored to last date of original order
-
Service centre radius requirement within 5 km or purchaser-approved alternative
-
Payment contingent on documentary evidence of service capability
-
Total BOQ items currently 0; detailed itemization to follow bid stage
Important Clauses
Payment Terms
Payment will be released after submission of evidence of functional service centre; terms may align with delivery milestones and contract conditions.
Delivery Schedule
Delivery period to commence from the last date of the original delivery order; additional time clause applies for increased quantities with a minimum 30 days.
Penalties/Liquidated Damages
LD terms, if any, to be specified in the procurement terms; options for extension must meet minimum 30 days under variable quantity scenarios.
Bidder Eligibility
-
In-state service capability or ability to establish service centre within 30 days
-
Experience in supplying office stationery or desk pads to government entities
-
Financial stability evidenced by required statements and compliance documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Desk Pads - Writing (V2) (Q4)
Authority Records
PANCHAYATI RAJ DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9517543.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Type of Pads | Executive Pad / Slip Pad |
| GENERIC | Type of Binding | Staple-Bound |
| GENERIC | Type of Paper in the Pad | Offset Paper Conforming to IS 1848 : Part 1 |
| MATERIAL | Front Cover material of the Pad | Plastic |
| MATERIAL | Back Cover material of the Pad | Grey Pulp Board |
| PAPER LAYOUT DESIGN | Paper Format | Ruled |
| DIMENSIONS | Length of Pad (In mm) | 181 to 220 |
| DIMENSIONS | Width of Pad (In mm) | 141 to 180 |
| DIMENSIONS | Number of Pages in the Pad | 10 |
| DIMENSIONS | GSM of the Paper in the Pad | 60 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar desk pad supply
4
Financial statements (as required by terms)
5
EMD/Security deposit documentation (as applicable)
6
Technical bid documents confirming compliance with desk pad specifications
7
OEM authorizations (if applicable) and service centre proof
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for desk pads tender in Vaishali Bihar 2026?
Bidders should submit GST registration, PAN, experience certificates, financial statements, EMD, and technical bid documents. The tender permits up to 25% quantity variation and requires a functional in-state service centre or establishment within 30 days of award. Ensure compliance with process and delivery terms.
What documents are required for Vaishali desk pad procurement?
Required documents include GST certificate, PAN card, experience certificates for similar desk pad supply, financial statements, EMD documentation, technical compliance certificates, and OEM authorizations if applicable. Proof of a functional service centre or plan to establish within 30 days is essential.
What are the delivery terms for the Vaishali desk pads bid?
Delivery commences from the last date of the original delivery order; if quantity increases, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. Service centre evidence may impact payment timing.
What is the service centre requirement for carry-in warranty?
Bidders must have a functional service centre in the state for carry-in warranty or establish one within 30 days of contract award. Payment is released after documentary evidence of the service centre's existence and operation.
What is the option clause for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% at contract signing and during currency at contracted rates. Delivery time adjusts using the extended period formula with a minimum of 30 days confirmed by the purchaser.
Are there any location-specific standards for desk pads in this tender?
The data mentions generic desk pad attributes and lacks explicit IS or ISO standards. Bidders should verify any local standards at bid stage and ensure quality with standard office stationery practices. Ensure compatibility with Vaishali requirements.
What is the jurisdiction for service radius requirements in this bid?
The Working Service Centre must be within a 5 KM radius or an approved alternative by the purchaser. The decision rests with the buyer after internal assessment to ensure timely service and support.
When is the 30-day service centre setup required for bidders?
If not already present, the bidder must establish a service centre within 30 days of award. Submission should include evidence of readiness, and payment release may hinge on this documentation.
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Documents 3
GeM-Bidding-9517543.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS