Chhatarpur District Panchayats Desk Pads & Writing Pens Tender Madhya Pradesh ISO 9001:2015 2026

Tender Overview

Chhatarpur District Panchayats, under the Department Of Panchayati Raj, seeks supply of desk pads and writing pens for procurement in Chhatarpur, Madhya Pradesh. The tender includes generic pen types, pad types, paper format, and dimensional attributes, with an estimated scope indicated by the EMD of ₹25,000. The contract contemplates a possible 25% variation in quantity during and after award, with delivery timelines tied to the original delivery period and any extended period. A robust pre-approval process requires an advance sample within 5 days of award and clear modifications if needed. Focused on compliance, the supplier must ensure delivery alignment with sample approval and maintain consistency with contract specifications. The unique differentiator is the combination of desk pad and writing pen categories, coupled with ISO 9001 certification and local service-support requirements. Unique terms also include deposit submission via Demand Draft and a Need to establish a functional service centre within the state within 30 days if not already present.

Technical Specifications & Requirements

• Category: Writing Pens; Desk Pads - Writing (Q4) with general sub-categories for pen type, tip size, ink color, pad type, binding, paper in pad, cover materials, paper format, and pad dimensions including length, width, pages, and GSM.
• EMD: ₹25,000 (DD in favour of Office Panchay Raj Training Center Nowgong; must upload proof; hard copy within 5 days of bid end/open date).
• Standards & Certifications: ISO 9001 certification required either by bidder or OEM.
• Service & Support: Functional Service Centre in each consignee state required for carry-in warranty; if absent, establishment within 30 days post award; payment released on submission of evidence.
• Sample Clause: Advance sample submission within 5 days of award; modifications communicated within 5 days; bulk supply only after buyer-approved sample; delays in approval may adjust delivery period without LD.
• BOQ: No items listed; emphasis on generic specification compliance and sample-driven manufacturing.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery time calculated as (additional/original) × original days, minimum 30 days; delivery can extend to original period.
• Payment Terms: EMD via DD ₹25,000; proof of DD uploaded; hard copy delivery within 5 days post bid end/open date; service-center proof and ISO 9001 compliance required for release of payment.
• Delivery: Initial delivery period aligns with original delivery order; extended periods apply if option exercised; sample approval governs bulk manufacturing timelines.
• Warranty & Penalties: Carried through service-center support; LD/penalties not explicitly stated in available data but are governed by contract terms arising from approvals and delivery compliance.
• Documents: GST registration, PAN, experience certificates, financial statements, EMD proof, technical compliance, OEM authorizations, and service-center documentation as applicable.