Indian Army Department of Military Affairs A4 Size Paper & Stationery Procurement 2026 – 200 Page Pads, Drawing Sheets, Stainless Steel Thermos, Mop Supplies

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of a broad range of stationery and basic amenities including A4 size paper, Leave pads 200 pages, Register 200 pages, Drawing sheets, Talc sheets, Cartridge refilling materials, Stumped ink, File covers, Broom soft, PT order file covers, Mop with handle, Harpic 500ml, Coconut broom stick, Buckets and cleaning tools, Stainless steel hot tea thermos 10 L and 1 L, Stainless steel lunch carrier 5 box, and related items like fans and toilet cleaning brushes. The project scope spans 20 listed items with a focus on bulk military documentation and cleaning supplies. The estimated value and exact quantities are not disclosed; however, the contract permits option quantities up to 25% during contract execution. Delivery terms hinge on the original delivery period with potential extensions. OEM-quality adherence and advance sample submission are required, with a two-year warranty on items where applicable. This tender emphasizes compliant vendors, sample submission, and post-delivery service commitments.

Technical Specifications & Requirements

• Product/Service names: A4 size paper, 200-page Leave pads, 200-page Registers, Drawing sheets, Talc sheets, Cartridge refilling, Stamped ink, File covers, Soft broom, PT order file covers, Mop with handle, Harpic 500ml, Coconut broom stick, Broom soft jhadu, Bucket plastic, Toilet cleaning brush, Stainless steel hot tea thermos 10 L, Stainless steel hot tea thermos 1 L, Stainless steel lunch carrier 5-box, Fans.
• Delivery scope: Bulk stationery and cleaning supplies for Indian Army units; quantity flexibility up to 25% under option clause.
• Warranty/after-sales: Two-year warranty where applicable; warranty card must be signed and stamped at delivery; timely servicing within 3 days of notification.
• Quality expectations: OEM items or best quality per OEM specifications; advance sample required two days prior to technical bid opening; non-submission results in disqualification.
• Standards/Compliance: Only items with valid documentation and certificates acceptable; terms require Bidders to upload certificates with bid. No explicit standards listed in the data.
• Delivery timeline: Delivery period begins from the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Vendor prerequisites: PAN, GSTIN, Cancelled cheque, EFT mandate; submission of these along with bid is mandatory.

Terms, Conditions & Eligibility

• EMD/Financials: No explicit EMD amount specified; bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate.
• Advance samples: Required two days before technical bid opening; samples must be OEM or best quality as per OEM specs.
• Warranty & penalties: Two-year warranty; 3-day service window; 0.5% weekly penalty for delays; cumulative penalty cap 10% of total contract value; penalties may be recovered from Performance Security or via alternate sourcing.
• Documentation: Upload all required certificates; lack of documents leads to rejection; mandatory documents include GSTP, PAN, and experience certificates.
• Delivery & payments: Detailed delivery schedule per original contract; payment terms not specified; vendors must comply with option clause for quantity modifications.
• Quality control: Board of officers may inspect advance samples; non-compliance leads to disqualification.