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Indian Army Event Management Services Tender Jalpaiguri West Bengal 2026 - Theme Based Events & Coordination

Bid Publish Date

24-Jun-2026, 8:52 pm

Bid End Date

29-Jun-2026, 9:00 pm

Value

₹8,00,000

Location

JALPAIGURI , WEST BENGAL
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Progress

Issue24-Jun-2026, 8:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

The Indian Army invites bids for Event Management and Promotion Services in Jalpaiguri, West Bengal 734006. The procurement covers theme-based events, conceptualization, planning, coordination, staffing, IT work, marketing, participation arrangements, and venue development under a National scope. Estimated value is ₹8,00,000. Key differentiator is the broad SOW spanning multiple event disciplines, with emphasis on integrated coordination and on-site execution. No BOQ items are listed, indicating a flexible, outcome-driven approach under the documented SOW.

Technical Specifications & Requirements

  • Service category: Event/Seminar/Exhibition/Expo Management aligned with the Indian Army’s event calendar; national reach within the declared location.
  • Scope includes: conceptualization, planning, staffing, IT-related work, marketing and promotion, participation arrangements, venue development and on-site coordination as per the SOW.
  • Estimated value: ₹8,00,000; no specific technical standards or product specs published.
  • Deliverables and performance criteria are to be defined in the SOW and aligned with Army event guidelines; no explicit BOM or technical inclusions listed.
  • Compliance expectations and brand alignment are to be inferred from standard government-sourced event management practices.

Terms, Conditions & Eligibility

  • EMD: not disclosed in the tender details.
  • Estimated value: ₹8,00,000 (eight lakhs).
  • Delivery/Timeline: not specified; execution will follow the SOW timelines.
  • Payment terms: not specified; likely to be aligned with government procurement norms under the SOW.
  • Documentation requirements: not listed; bidders should prepare typical GST, PAN, company registration, and prior event-management experience documents as per standard practice.

Key Specifications

  • Service category: Event/Seminar/Exhibition/Expo Management

  • Location: Jalpaiguri, West Bengal 734006

  • Estimated value: ₹8,00,000

  • Scope: concept, planning, staffing, IT work, marketing, participation arrangements, venue development

  • No technical standards or specific product specs specified

Terms & Conditions

  • EMD amount not disclosed; confirm during bid submission.

  • Estimated contract value fixed at ₹8,00,000; SOW governs scope and deliverables.

  • Delivery timeline and payment terms to be defined in the SOW and tender documents.

Important Clauses

Payment Terms

Payment terms are not specified in the tender; bidders should expect standard government norms as per SOW.

Delivery Schedule

No explicit delivery schedule provided; timelines to be defined in the SOW and contract.

Penalties/Liquidated Damages

No LD details published; contract will specify penalties related to non-performance under SOW.

Bidder Eligibility

  • Experience in national-level event management for large organizations or government entities

  • Demonstrated ability to handle concept, staffing, IT, marketing, and venue development

  • Financial capability to support an ₹8,00,000 engagement and provide performance security if required

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Conceptualization and Planning, Coordination and Staffing, IT related work, Marketing and Promotion, Participation arrangements, Venue Development, ..

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9375800.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate (GSTIN) of bidder

2

PAN card of bidder

3

Company/Agency registration certificate

4

Experience certificates from similar events

5

Financial statements or turnover proof

6

Technical bid and methodology approach

7

OEM authorizations (if applicable)

8

Any relevant project completion certificates

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Army event management tender in Jalpaiguri?

Bidders should submit a technical bid with methodology, past event-management experience, GST and PAN details, financial statements, and any OEM authorizations. The tender specifies an estimated value of ₹8,00,000 and requires alignment to the SOW; EMD amount is not disclosed.

What documents are required for the Jalpaiguri Army event tender submission?

Required documents typically include GST certificate, PAN card, company registration, experience certificates for similar events, financial statements, technical bid, and any OEM authorizations. Ensure compliance with local procurement norms and the SOW-based scope.

What are the expected deliverables for Army event management and promotion?

Deliverables cover concept development, event planning, staffing, IT support, marketing and promotion, participation logistics, and venue development per the SOW. No fixed BOM is provided; bidders must align outputs with Army guidelines and the SOW.

When is the bid submission deadline for the Jalpaiguri event tender 2026?

The tender details do not publish a deadline in the provided data; bidders should monitor official Army procurement portals for the SOW release and submission timeline.

What standards or certifications are required for Army event bids in West Bengal?

No explicit technical standards are published; bidders should prepare standard government-event management capabilities, with emphasis on compliance to project management best practices and any Army-specific branding requirements per the SOW.

How will payment be processed for the Army event management contract?

Payment terms are not specified; bidders should anticipate government norms under the contract, potentially milestone-based payments after deliverables and acceptance criteria defined in the SOW.

What experience proves eligibility for national-level Army events in India?

Proven experience managing large-scale events for government or defense-related bodies, demonstrated staffing and IT capability, and documented project outcomes; provide detailed case studies with client references and performance metrics.

Which location is covered by this tender for Army event services?

The procurement targets Jalpaiguri, West Bengal, 734006, for national-level theme-based events, incorporating promotion, coordination, and venue development per the SOW.

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