Indian Army Fuel/Oil Filter Spare Parts Tender 125/40/63 KVA Gen-Set Sonitpur Assam 2026

Tender Overview

• Organization: Indian Army (Department Of Military Affairs) seeking procurement of spare parts for 125 KVA, 40 KVA, and 63 KVA generator sets, including Fuel Filters, Oil Filters, Air Filters, Battery HT Lead Cable, Fuel Tank Cap, Fuel Pipe, Fan Belt, Tappet Gasket Cover, Fuel Feed Pump, and related components.
• Location: Sonitpur, Assam 784001; delivery/installation at 71 INF DIV AOR address as specified in ATC terms.
• Scope & Value: 21 items listed in BOQ with indicative scope for multiple genset categories; exact quantities and estimated value are not disclosed in the data.
• Unique Aspects: End User Certificate handling via buyer format; option clause allowing up to 50% quantity variation during contract; OEM authorization required where applicable.
• Differentiator: Emphasis on Central/State Govt procurement experience with prior supply of similar categories; mandatory manufacturer authorization for distributors.
• Context: This is a supplier-grade spares procurement to maintain multi-kVA gensets in a military logistics environment, with strict documentation and NDA requirements.

Technical Specifications & Requirements

• Product names/categories: Fuel Filter, Oil Filter, Air Filter, Fuel Pipe, Fuel Tank Cap, Fan Belt, Tappet Gasket Cover, Fuel Feed Pump, Fuel Injector Return Pipe, Battery Cable, Door Hinge Steel, Oil Sending Unit; for 40 KVA, 63 KVA, and 125 KVA gensets.
• Delivery/Installation scope: Delivery/commissioning at 71 INF DIV AOR per ATC; installation scope may be included.
• Data gaps: No explicit technical standards, sizes, or performance metrics provided; no IS/ISO numbers listed. Vendors should rely on OEM part numbers and cross-reference with generator set models.
• Documentation requirements: OEM authorization where applicable; End User Certificate in buyer format; 3 years govt supply experience with contracts supporting yearly quantity delivery.
• Quality/Compliance: No specific standards enumerated in the provided data; rely on OEM-grade parts and manufacturer certifications.

Terms, Conditions & Eligibility

• EMD: Amount not disclosed in the tender data.
• Experience: Must have 3 years of manufacturing/supply experience of the same or similar category products to Central/State Govt or PSU; provide contract copies for each year.
• Delivery & Variation: Option clause allows up to 50% quantity increase/decrease; delivery period adjustments based on extension terms; minimum 30 days for added time.
• Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; End User Certificate; Manufacturer Authorization/OEM details; NDA if required.
• End User Certificate: Provided in Buyer’s standard format; non-disclosure clause on bidhead; NDA to be uploaded.
• Warranty/Support: Not specified; anticipate OEM warranty terms per part numbers and vendor terms.
• Other: 16/18 Manufacturer Authorization requirement for OEMs; bid submission must include vendor code creation documents.