GEM

Darbhanga District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender Bihar 2026 ISO 9001 2015

Q: How to bid on sanitary napkins vending machine tender in Darbhanga Bihar 2026?

Bidders should prepare **PAN**, **GST Bihar**, and **MSME certificate**; upload **ISO 9001/14001/45001** certificates; provide local office proof; submit technical bid detailing multi-coin acceptance, loading method, SCU filtration, and warranty; ensure on-site installation capability and adhere to option clause delivery terms.

Q: What documents are required for the napkin incinerator tender in Bihar?

Required documents include **GST registration (Bihar)**, **PAN**, MSME certificate, **ISO certificates** (9001/14001/45001), proof of local registered office, OEM authorization if applicable, and an affidavit for one-year maintenance on ₹100 stamp paper.

Q: What standards and certifications are mandatory for this procurement?

Mandatory certifications include **ISO-9001:2015**, **ISO-14001:2015**, and **ISO-45001:2018**; suppliers must also provide Bihar GST and PAN, along with district office proof to participate in the tender.

Q: What is the scope of quantity variation under the option clause?

The buyer may increase or decrease quantity up to **25%** of bid quantity at contract award and during currency; delivery time adjusts using the formula: (increased quantity/original quantity) × original delivery period, minimum 30 days.

Bid Publish Date

05-Jun-2026, 8:44 pm

Bid End Date

15-Jun-2026, 9:00 pm

Location

DARBHANGA , BIHAR

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Progress

Issue05-Jun-2026, 8:44 pm

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Quantity

Categories 4

SANITARY NAPKIN MACHINE BASE EXCHANGE EQUIPMENT ALTERNATING PRESSURE SYSTEMS

Tender Overview

Organization: Darbhanga District Panchayats, under the Department Of Panchayati Raj in Darbhanga, Bihar 846001. Procurement covers Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). No BOQ items are listed; scope implies multiple machines with on-site installation. Estimated value is not disclosed. Primary differentiators include compliance with specified ISO standards and mandatory local office registration terms. Tender emphasizes on-site loading, multi-coin acceptance, and guaranteed compatibility with free vending utility services.

Technical Specifications & Requirements

Type of machine, operating features, and multiple coins accepted capabilities
Number of selection options and loading method for napkins
Maximum storage capacity and outer body material
Built-in charger, automatic digital controllers for time and temperature
Smokewave control unit (SCU) with carbon and odour filtration, blower RPM, and filter counts
Burning capacity per day and per- session, with specified burning temperature limits
Waste smoke filtration and ducting details, with emission outlet pipe diameter
Machine weight, insulation thickness, and housing material details
Warranty options to supersede catalogue terms when offered in bid
Mandatory compliance with ISO-9001:2015, ISO-14001:2015, ISO-45001:2018; local district registration
Delivery/installation responsibility rests with the seller; no extra transport costs; one-year maintenance affidavit on ₹100 stamp paper

Terms & Eligibility

EMD and exact bid value are not disclosed; bidders must adhere to climate and safety standards as per IS and ISO frameworks
Pan/GST: Submit PAN card and GST registration (Bihar); MSME registration is required
ISO certifications: Mandatory uploads for ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 with bid
Firm must have a registered office within the Buyer’s district and provide local address proofs
The seller must handle supply and installation at the buyer location; no additional transport costs; optional one-year maintenance affidavit on ₹100 stamp paper

Key Specifications

Sanitary Napkins Vending Machine: multi-coin acceptance, loading method, maximum storage capacity, outer body material, built-in charger, automatic digital controllers for time and temperature, accommodation for free vending utility service
Incinerator Machine with Smoke Control Unit: SCU housing material, carbon and odour filtration, blower RPM, number of filters, dim compliance for smoke emission, burning capacity per day and per session, minimum burning temperature
Electrical safety: automatic digital controllers, safety and emission controls; fire-resistant insulation thickness and MS/SS sheet details; door insulation thickness and main unit mass
Warranty: option to supersede catalogue terms via bid; specify duration and scope

Terms & Conditions

25% quantity variation right at contract placement and during currency with proportional delivery time adjustment
Delivery period adjustments follow a formula: (increased quantity/original quantity) × original delivery period, minimum 30 days
Mandatory ISO 9001/14001/45001 certifications; local Bihar GST/PAN and MSME proof required for bid

Important Clauses

Payment Terms

Payment terms to be finalized with contract; bids must reflect GST compliance and any advance/instalment arrangements per buyer policy

Delivery Schedule

Delivery begins after order date; extended delivery time permissible with option clause; base delivery timeframe must be clarified in bid

Penalties/Liquidated Damages

LD clauses may apply for late delivery or non-conformance; specifics to be defined in contract documentation

Bidder Eligibility

Manufacturer or authorized dealer with proven experience in vending/incinerator equipment
ISO 9001/14001/45001 certified; local district registration proof
MSME and Bihar GST/PAN compliance; installation capability at buyer site

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 4

GeM-Bidding-9429663.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

Posted: 1 June 2026

Closed: 12 June 2026

GEM

Technical Specifications 2 Items

Item #1 Details

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Category	Specification	Requirement
GENERAL	Type of machine	Automatic, Semi-automatic, Manual
GENERAL	Operating features	Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending
GENERAL	Multiple coins accepted	Yes, No
GENERAL	Number of selection options	1, 2, 3, 4, 5
GENERAL	Accessibility for free vending utility service	Pre-set Password, Biometrics, Token, NA
GENERAL	Type of loading	Spiral, Spiral less
GENERAL	Maximum Storage Capacity (Nos)(Nos)	10-25, 25-50, 50-75, 75-100, 100-125, 125-150
FUNCTIONAL FEATURES	Material of the outer body	Stainless Steel(SS), Mild Steel(MS), FRP/Plastic
FUNCTIONAL FEATURES	Built-in charger	Yes, No
FUNCTIONAL FEATURES	Mode of function	Stand alone, Server based
FUNCTIONAL FEATURES	Operating Power source	Electronic, Solar powered, Electronic and Solar powered, NA
FUNCTIONAL FEATURES	Battery Backup time (hrs)	1-5, 6-10, 11-15, 16-20, 20-24, NA
DIMENSIONS	Thickness of SS/MS sheet (mm)	0.8, 0.9, 1.0, 1.1, 1.2, NA
DIMENSIONS	Thickness of FRP/Plastic sheet (mm)	1-2, 2-4, 5 and above, NA

Item #2 Details

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Category	Specification	Requirement
GENERAL	Stand provided	Yes, No
DIMENSIONS OF MAIN UNIT	Thickness of thermal Insulation material (mm)	25, 40
DIMENSIONS OF MAIN UNIT	Thickness of MS/SS sheet of burning chamber (internal) (mm) (Min)	3, 5, 1 Or higher
DIMENSIONS OF MAIN UNIT	Machine Weight(kg)	5-15, 16-30, 31-50, 51-250
DIMENSIONS OF MAIN UNIT	Thickness of door including insulation (mm)	20, 25, 40, 50, 60
DIMENSIONS OF MAIN UNIT	Flexible emission Outlet pipe dia (mm)	25, 40, 50, 63, 76
MATERIAL OF MACHINE UNIT	Material of Housing cabinet (External)	Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT	Material of Burning chamber (Internal)	Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT	Material of Thermal Insulation	High Density Ceramic Fiber sheet, High Density Ceramic Board
CONTROL & FUNCTIONAL FEATURES	Temperature indicator provided	Yes, No
CONTROL & FUNCTIONAL FEATURES	Minimum Burning temperature (degree C)	800, 950
CONTROL & FUNCTIONAL FEATURES	Burning Capacity per day (Number of Napkins)	15-50, 51-100, 100-200, 200-500, 500-700, 700-1000, 1000-1250
CONTROL & FUNCTIONAL FEATURES	Burning Capacity at a time (Number of Napkins)	1-15, 16-25, 26-50
CONTROL & FUNCTIONAL FEATURES	Burning time of full capacity Napkins/pads (minutes) (Max)	5, 10, 15, 20, 25, 30, 35, 40, 45, 50, 55, 60, 3
ELECTRICAL AND SAFETY FEATURES	Automatic digital controller for time	Yes, No
ELECTRICAL AND SAFETY FEATURES	Automatic digital controller for temperature	Yes, No
SMOKE CONTROL UNIT (SCU)	Type of SCU (Smoke Control Unit)	Top mounted, Side Mounted, Separate unit, Not Required
SMOKE CONTROL UNIT (SCU)	Material of housing of Smoke Control Unit (SCU)	Mild Steel(CRCA) cabinet, Stainless Steel of SS-304 grade, NA
SMOKE CONTROL UNIT (SCU)	Both carbon Control and Foul odour Control Chambers for filteration of smoke emission	Yes, Not Required
SMOKE CONTROL UNIT (SCU)	Number of filters in Carbon control chamber	One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU)	Type of filters in Carbon control chamber	Teflon filter, Activated Carbon filter, Steel mesh filterr, Teflon filter & Activated Carbon filter, Teflon filter, Activated Carbon filter & Steel mesh filter, Ceramic blanket as a filter, Not Required
SMOKE CONTROL UNIT (SCU)	Number of filters in Odour control chamber	One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU)	Blower RPM	1800, 2700, 0
PERFORMANCE REQUIREMENTS	Warranty in Years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue)	1, 2, 3, 4, 5 Or higher

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Required Documents

GST registration certificate (Bihar) and PAN card

MSME certificate

ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certification documents

Registered office proof within the buyer's district

Technical bid documents showing compliance with machine specifications

OEM authorization (if applicable)

Affidavit for one-year maintenance on ₹100 stamp paper

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid on sanitary napkins vending machine tender in Darbhanga Bihar 2026?

Bidders should prepare PAN, GST Bihar, and MSME certificate; upload ISO 9001/14001/45001 certificates; provide local office proof; submit technical bid detailing multi-coin acceptance, loading method, SCU filtration, and warranty; ensure on-site installation capability and adhere to option clause delivery terms.

What documents are required for the napkin incinerator tender in Bihar?

Required documents include GST registration (Bihar), PAN, MSME certificate, ISO certificates (9001/14001/45001), proof of local registered office, OEM authorization if applicable, and an affidavit for one-year maintenance on ₹100 stamp paper.

What are the technical specifications for SCU smoke control in this tender?

SCU specs include housing material, dual filtration (carbon and odour), number of carbon and odour filters, blower RPM details, and ducting requirements; ensure compliance with emission standards and precise diameter for the emission outlet to fit site piping.

What is the delivery and installation responsibility for bidders in Bihar?

Suppliers must transport and install all items at the buyer location with no extra transport cost; installation is the seller’s responsibility, with local service support and one-year maintenance affidavit as required.

What standards and certifications are mandatory for this procurement?

Mandatory certifications include ISO-9001:2015, ISO-14001:2015, and ISO-45001:2018; suppliers must also provide Bihar GST and PAN, along with district office proof to participate in the tender.

What is the scope of quantity variation under the option clause?

The buyer may increase or decrease quantity up to 25% of bid quantity at contract award and during currency; delivery time adjusts using the formula: (increased quantity/original quantity) × original delivery period, minimum 30 days.

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Documents 4

GeM-Bidding-9429663.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Darbhanga District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender Bihar 2026 ISO 9001 2015

Categories 4

Tender Overview

Technical Specifications & Requirements

Terms & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 4

GeM-Bidding-9429663.pdf

CATALOG-Specification-1

CATALOG-Specification-2

GEM General Terms and Conditions Document

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Technical Specifications 2 Items

Item #1 Details

Item #2 Details

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