Jharkhand IT Department Facility Management Services Lump Sum Public Address System Tender 2026

Tender Overview

The Information Technology Department, Jharkhand is seeking Facility Management Services (Lump Sum) for two Public Address System units (1 unit each) with consumables included in contract cost. The procurement is driven as a lump-sum FM contract with a focus on ongoing support, installation, and consumable provisioning within Jharkhand. A fixed-term engagement is implied by the clause allowing quantity/duration adjustment up to 25% at contract issuance and post-issuance, ensuring flexibility for scope changes. Key differentiators include mandatory government project experience, a local service office in Jharkhand, and documented turnover/financial compliance. This tender emphasizes demonstrable past government work and formal financial disclosures to qualify for bidding.

Technical Specifications & Requirements

• General scope: Facility Management Services for two Public Address System installations; consumables supplied by service provider as part of contract.
• Experience: Minimum three government sector works with completion certificates from competent authorities.
• Financials: Average annual turnover for last three financial years; CA-certified turnover with valid UDIN; include PAN and GST clearance certificates.
• Compliance: Submit a Bid Security Declaration, undertaking on liquidated damages for delays, and ensure all documents carry bid reference details.
• Local presence: Mandatory service support office in Jharkhand with documentary evidence.
• Documentation: Three-year experience evidence via Purchase Orders from the same Government Department; MSME certificate if applicable.
• Conditions: Bid evaluation may consider adherence to BOQ specifications and latest documentation pages, with the buyer reserving the right to accept/reject bids without explanation.

Terms & Eligibility

• EMD/Performance security: Bid Security Declaration required; exact EMD not specified.
• Turnover requirement: Minimum ₹10,00,000 average annual turnover over three years; UDIN must be present on CA turnover certificate.
• Experience criteria: At least three government orders in similar items; provide completion certificates and PO copies for last three financial years.
• Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations if applicable, service-office proof in Jharkhand; bid reference details on every page; signatures and seals on all pages.
• Liability & LD: Undertaking for LD in case of delay; exact LD rate not specified but must be acknowledged on firm letterhead.
• Flexibility: Quantity/duration can be adjusted up to 25% at issue and post-issuance; bidders must accept revised scope.
• Vendor credentials: All documents must be current, signed, and clearly mention bid number/date/title; non-compliance leads to rejection.