Energy Department Maharashtra Audio DSP, Video Conferencing Camera & High End Laptop Tender 2026 - OEM Service & 25% Quantity Flexibility

Tender Overview

The Energy Department, Maharashtra, seeks procurement of multiple ICT devices including Audio Digital Signal Processor (DSP), Video Conferencing Camera/Web Camera, and High End Laptop/Notebook. The tender carries an EMD of ₹13,767 and imposes a flexible quantity clause allowing up to 25% increase/decrease in bid quantity at contract award and during execution. Service support is mandated with an in-state service centre requirement and a dedicated toll-free support line. The purchase aims to ensure reliable, standards-compliant equipment for government operations, with a focus on post-sale service capability and vendor financial robustness. The tender emphasizes OEM/Authorized Seller coverage for imported items and a structured delivery schedule tied to original and extended delivery periods. The procurement location is Maharashtra, India, and aligns with government procurement norms for ICT hardware. Unique factors include the option to scale quantities within contract terms and mandatory service infrastructure in-state.

Technical Specifications & Requirements

• Inputs/Outputs and USB input for Soft VC indicate multimedia connectivity needs across devices.
• Limiter, Filters, Mixer suggest audio processing capabilities for DSP devices.
• Maximum Power Consumption and Warranty (Comprehensive on-site) are required, with on-site warranty terms to be clarified.
• Online meeting platform support, PTZ/fixed camera features (Resolution, Zoom, FOV, Frame Rate) imply integrated video equipment suitability.
• Factory pre-loaded OS, RAM type/size, Storage capacity, and DIMM slots detail computer hardware baselines.
• OEM/Authorized Seller presence in India and Functional Service Centre in each consignee state are critical.
• The BOQ is currently empty; bidders must infer scope from the combined product categories and terms.

Terms, Conditions & Eligibility

• EMD: ₹13,767; provide as specified in tender terms.
• Delivery: Delivery periods tied to original delivery order with potential extension; minimum extended time rules apply.
• Turnover: Minimum average annual turnover required for bidder and OEM over the last 3 years; must be supported by audited statements or CA certificates.
• Service & Support: Must have an in-state service center or establish one within 30 days of award; dedicated toll-free number and escalation matrix required.
• Imported Products: If applicable, OEM/Authorized Seller must have registered Indian office for after-sales service.
• Compliance: Adherence to buyer terms; quantity variation up to 25% during contract; reference to delivery and warranty terms as per conditions.