Archaeological Survey of India coconut products tender Prakasam Andhra Pradesh 2026 ISM standards

Tender Overview

The Archaeological Survey of India (ASI) invites bids for a category of rural cleaning and utility items including Coconut Brooms, Coconut Paddles, Stick Brooms, Bamboo Baskets, Axe with Handle, Spades with Handle, Jungle Knife, Plastic Buckets, Plastic Mugs, Dust Bins. The procurement location is PRAKASAM, ANDHRA PRADESH - 523001. The BOQ lists 10 items in total, with the estimated value and EMD not disclosed publicly. Bidders must acknowledge the option clause allowing quantity fluctuations up to 25% during contract execution and a potential extension of delivery time proportional to the final contracted quantity. The ATC requires bidders to have an on-file service capability and an established presence in the consignee state. Samples must be submitted and approved at the consignee location before award.

• Organization: Archaeological Survey of India
• Location: Prakasam, Andhra Pradesh
• Product categories: Coconut brooms, paddles, baskets, handling tools, and basic consumables
• Delivery/quantity flexibility: 25% quantity variation; delivery schedule tied to last original delivery order date
• Sample requirement: Materials samples to be provided at consignee location
• Experience criteria: Prior supply/installation/comissioning experience in related products in last 3 financial years
• Key differentiator: ATC-driven evaluation with sample-based eligibility and regional service presence

Technical Specifications & Requirements

No explicit product specifications are published. However, the procurement mandates a functional service presence in the consignee state, with a service centre established within 30 days of award if not already present. Items fall under a mixed rural utility category requiring durable, simple-handling tools suitable for field use. The ATC imposes a sample approval process; suppliers must arrange samples to the consignee location for evaluation prior to bid responsiveness. The clause also emphasizes compliance with local logistics and installation readiness. Relevant implications include:

• Sample-based eligibility testing at consignee location

• State-level service capability and post-sale support

• Delivery schedule linked to original delivery terms and option-based extensions

• 3-year financial viability and prior similar project execution emphasis

• Delivery extension calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

• Service center requirement: Functional center in state of consignee for carry-in warranty

• Past project experience criteria: Single order ≥ 35% of estimated bid value or two orders ≥ 20% each or three orders ≥ 15% each, with performance certificates

• Sample condition: Samples must satisfy consignee satisfaction; non-fulfillment renders bid unresponsive

Terms, Conditions & Eligibility

• EMD: Not disclosed in the provided data; bidders should expect an EMD per standard tender practice
• Delivery: Delivery period linked to original delivery date with option-based extensions; minimum 30 days
• Payment: Terms not specified in the given terms; likely milestone or post-delivery within 30 days
• Experience/Turnover: Demonstrable supply/installation/comissioning of similar products in last 3 financial years; specific order value criteria described in the ATC
• Documentation: Registered office in consignee state; submission of samples; documentary evidence of functional service centre
• Penalties/Standards: No explicit LDs or standards cited; ATC requires satisfactory sample and regional service presence
• Warranty/Support: On-site vs carry-in warranty differentiated by item location; service center readiness critical
• OEM authorization: If applicable, need OEM authorization and local presence for sample evaluation and delivery
• Additional conditions: Bidder must fulfill sample condition and establish a local office if not present