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BHEL Marshalling Box Tender India 600/450 Points DRG 12630601004/12630601001 2026

Bid Publish Date

05-Jan-2026, 9:45 am

Bid End Date

15-Jan-2026, 5:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue05-Jan-2026, 9:45 am
AwardPending
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Quantity

10

Category

MARSHALLING BOX (600 POINTS) - ITEM 01 OF DRG. NO. 12630601004 REV 04 & QA/HG/535 REV 00

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: Quantity variation up to 25% during contract execution
  • • Inspection: Pre-dispatch inspection by designated agency on buyer's behalf
  • • GST: Bidder bears GST assessment; reimbursement follows actuals or lower applicable rate
  • • Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Invoicing: Upload GST invoice and GST payment screenshot on GeM
  • • Delivery timing: Extended period rules with minimum 30 days when applicable
  • • Termination triggers: Non-compliance, delivery failure, insolvency, misrepresentation

Categories 1

BOX

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for MARSHALLING BOXES aligned with DRG 12630601004 REV 04 and DRG 12630601001 REV 14, QA/HG/535 REV 00, covering items of 600 and 450 points respectively. The tender contemplates supplier onboarding via GeM, with delivery and inspection planning subject to options for quantity adjustments up to 25% and extension rules. Bidders should prepare for GST alignment and GST invoice submission on the GeM portal, plus vendor-code creation documentation. The primary differentiation lies in the pre-dispatch inspection regime and the option-based delivery timeline linked to contract quantity, ensuring compliance with buyer terms and timely acceptance.

Technical Specifications & Requirements

  • Product category: Marshalling Boxes as per DRG 12630601004 REV 04 and DRG 12630601001 REV 14, QA/HG/535 REV 00.
  • Inspection: Pre-dispatch inspection by an designated Inspection Agency on behalf of the Buyer.
  • Delivery terms: Option clause allows up to 25% quantity variation during contract execution; delivery period adjusts proportionally with a minimum of 30 days when extended.
  • GST guidance: Bidders must assess GST applicability; GST reimbursement will follow actuals or applicable rates, whichever is lower.
  • Documentation for Vendor-Code Creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (certified by Bank).
  • Invoicing: Upload GST invoice and GST portal payment screenshot during GeM invoice generation.
  • Contract termination triggers: Non-compliance, delivery failure, insolvency, or misrepresentation terms are defined.

Terms & Eligibility

  • Delivery period: Calculated per option clause; baseline commencement from last date of original delivery order.
  • GST treatment: Reimbursement as per actuals or applicable rates; bidder bears GST assessment responsibilities.
  • Documentation submission: Mandatory PAN, GSTIN, cancelled cheque, EFT mandate for vendor-code creation; GST invoice and GST portal payment screenshot during invoicing.
  • Inspection: Pre-dispatch inspection at seller premises or as designated by the buyer; inspection agency to be selected.
  • Termination rights: Buyer may terminate for non-compliance, delivery failure, insolvency, or misrepresentation.

Key Specifications

  • Product: Marshalling Box (600 Points) per DRG 12630601004 REV 04

  • Product: Marshalling Box (450 Points) per DRG 12630601001 REV 14

  • QA/HG/535 REV 00 compliance reference

  • Inspection: Pre-dispatch inspection by nominated agency

  • Delivery: 25% quantity variation permissible; time extension formula with minimum 30 days

  • GST: Tax treatment as per actuals or lower applicable rate

Terms & Conditions

  • EMD: Not specified in available data

  • Delivery: Option-based with 25% quantity variation and extended period rules

  • Payment: GST-related invoicing on GeM; GST reimbursement as per actuals or applicable rates

Important Clauses

Payment Terms

GST invoicing and reimbursement governed by actual rates or lower applicable GST, with vendor responsible for GST assessment

Delivery Schedule

Option clause allows up to 25% quantity variation; delivery period adjusts proportionally with minimum 30 days if extended

Penalties/Liquidated Damages

Terms include contract termination for non-delivery, default, or misrepresentation; penalties not numerically specified in data

Bidder Eligibility

  • Vendor must have PAN and GSTIN; provide Cancelled Cheque and EFT Mandate

  • Must comply with pre-dispatch inspection requirements

  • GeM-based invoicing with GST compliance

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank-certified)

5

GST invoice (scanned) and GST portal payment screenshot during GeM invoicing

6

Any vendor code creation documents per buyer terms

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for BHEL Marshalling Box tender in India 2026

Bidders should register on GeM, prepare PAN, GSTIN, cancelled cheque, and EFT mandate, then upload GST invoice and GST payment screenshot during invoicing. Ensure DRG references 12630601004 and 12630601001 REVs are met, and accept option-based quantity variation up to 25%. Pre-dispatch inspection is mandatory via designated agency.

What documents are required for vendor-code creation in this tender

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by your bank; ensure GST invoice and GeM portal payment screenshot are available for onboarding. These items enable vendor-code creation and participation in the GeM-based procurement process.

What are the delivery extension rules for this BHEL Marshalling Box contract

Delivery extension follows the option clause: any increase in quantity triggers a proportional extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be used up to the original delivery period.

What inspection regime applies before acceptance of Marshalling Boxes

Pre-dispatch inspection will be conducted by a nominatedInspection Agency appointed by the Buyer, applying to stores before acceptance. Inspectors verify conformity to DRG specifications and QA/HG standards; non-conforming items may be rejected.

What GST considerations apply to this tender bidding process

Bidders must determine GST applicability; reimbursement will be based on actual GST or the lower applicable rate, subject to the quoted GST percentage. The bidder bears the GST assessment responsibility and must upload GST-related invoices on GeM.

What are the key terms for contract termination in this tender

The Buyer may terminate for material term non-compliance, inability to deliver, non-delivery or delayed replacement, bankruptcy, or misrepresentation. Termination rights protect the Buyer and may affect payment and liability for delivered goods.

Which DRG references govern the Marshalling Box items in this tender

Items are governed by DRG 12630601004 REV 04 for 600 Points and DRG 12630601001 REV 14, QA/HG/535 REV 00 for 450 Points, guiding design, quality and testing requirements applicable to bids.

How does GeM invoicing work for this BHEL procurement

During GeM invoicing, bidders must upload the GST invoice and a screenshot confirming GST payment. This ensures compliance and expedites payment processing under the vendor onboarding terms.

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