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Southern Railway Toner Cartridges & Consumables Tender Palakkad Kerala 2026

Bid Publish Date

14-Jun-2026, 10:47 am

Bid End Date

25-Jun-2026, 2:00 pm

Location

PALAKKAD , KERALA
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Progress

Issue14-Jun-2026, 10:47 am
AwardPending
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Quantity

50

Bid Type

Single Packet Bid

Key Highlights

  • • Critical brand/OEM expectations are not explicitly restricted; focus on universal cartridge compatibility and quality
  • • 25% quantity flexibility under option clause; extended delivery time proportional to added quantity
  • • HSN code mention and GST-compliant invoicing are mandatory
  • • Past performance criteria require contracts with Railways/PSUs or central/state governments with supporting documents
  • • Consignee-specific delivery to Palakkad Division, Kerala with precise contact point
  • • Invoices must be GST-compliant and issued in the consignee’s name; provide GST portal payment proof

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Southern Railway (Indian Railways) invites bids for the supply of toner cartridges and printer consumables for their printers and multifunction machines. Scope includes replacement cartridges with defined class, color, model compatibility, and minimum yield; the bid emphasizes supply-only scope with consistent invoicing in consignee name and GST-compliant invoices. The Palakkad Division, Kerala location is the consignee point, with logistics aligned to railway stores. Bidders should prepare to demonstrate past performance on similar railway or government contracts and comply with bidder-specific terms, including HSN code and turnover declarations. This opportunity targets suppliers of generic cartridge products suitable for standard office printers.

Key Specifications

  • Replacement cartridge for generic printers

  • Color options: black, cyan, magenta, yellow

  • Minimum yield not explicitly specified; bidders should provide typical yield ranges

  • Supply-only scope; delivery to Palakkad Division, Kerala

  • HSN code to be provided; GST-compliant invoicing required

  • Past performance with railway/government contracts preferred

  • No explicit IS/ISO standards listed; emphasize compatibility and quality

Terms & Conditions

  • 25% quantity flex, extended delivery based on added quantity

  • Must attach past performance contracts with inspection certificates

  • Upload Turnover Declaration Certificate; GST invoice in consignee name

  • Mention correct HSN code; provide consignee contact details

  • Deliver to Palakkad Division, Southern Railway; GST portal payment proof

Important Clauses

Payment Terms

Not explicitly specified; payment follows Railway procedures upon submission of required turnover and GST documents

Delivery Schedule

Delivery period linked to original delivery date; option clause may extend period with proportional time calculation

Penalties/Liquidated Damages

Not specified in provided terms; bidders should inquire about LD, penalties, or warranty terms during clarification

Bidder Eligibility

  • Proven experience supplying similar toner cartridges to Railways/PSUs/government bodies

  • Ability to meet 25% quantity increases/decreases and delivery extensions

  • GST registration and compliant invoicing to consignee in Palakkad Division

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 4

GeM-Bidding-9451289.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Ink Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP OfficeJet Pro 8120 All-in-One Printer, HP OFFICEJET PRO 8120 AP LCMNT A, HP OfficeJet Pro 8120e All-in-One Printer, HP OfficeJet Pro 8130 All-in-One Printer, HP OfficeJet Pro 8130e All-in-One Printer, HP OfficeJet Pro 8132e All-in-One Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 925 Black Original Ink Cartridge - 4K0V9PA
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) Less than 500, 501 to 1000, 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000, Not Applicable Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Past performance contracts/purchase orders with CRAC/receipt notes or RITES certificates

4

Self-attested Aggregate Turnover Declaration Certificate (Railway format)

5

Technical bid documents showing cartridge compatibility and minimum yield guidance

6

OEM authorization (if applicable) or proof of generic compatibility

7

GST invoice sample and GST portal payment screenshot

8

HSN code declaration for offered products

Frequently Asked Questions

How to bid for toner cartridges tender in Palakkad Railway 2026

Bidders must submit GSTIN, PAN, and past performance contracts for similar government procurements; include HSN code and turnover declaration; ensure invoice in consignee name with GST proof; adhere to the 25% option clause and provide delivery timelines as specified by the railway.

What documents are required for printer consumables tender in Palakkad

Required docs include GST certificate, PAN, past performance contracts with CRAC/receipt notes, turnover declaration, OEM authorizations if applicable, technical bid showing compatibility, HSN code declaration, and GST-compliant invoices with delivery details to Palakkad Division.

What is the delivery location for Southern Railway toner supply

Delivery is to the Palakkad Division, Southern Railway, Palakkad, Kerala, 678002; consignee contact: 9840497457; ensure invoices reference the consignee GSTIN and delivery address for smooth payment processing.

What are the key eligibility criteria for this cartridge tender

Eligibility requires prior similar-item contracts with Railways/PSUs, ability to handle 25% quantity variations, GST registration, and submission of turnover declarations; performance credentials must be supported by contracts or inspection certificates.

What are the submission requirements for HSN code and GST

Bidders must specify the correct HSN code for offered cartridges and provide GST-compliant invoices; submit GST portal payment screenshots to verify tax compliance and enable timely payment.

When is the option clause applicable for quantity changes

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency; delivery time adjusts proportionally as (increased quantity ÷ original quantity) × original period, with a minimum 30 days.

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