GEM

Indian Army Department of Military Affairs Cable Assembly & Vehicle Spare Parts Tender 2025 – EMD ₹25923, ISI/AAA spec (if any)

Bid Publish Date

22-Nov-2025, 12:55 am

Bid End Date

02-Dec-2025, 9:00 am

Bid Opening Date

02-Dec-2025, 9:30 am

EMD

₹25,923

Location

JAISALMER , RAJASTHAN

Progress

Issue22-Nov-2025, 12:55 am
AwardPending
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Quantity

4983

Category

CABLE ASSY CLUTCH

Bid Type

Two Packet Bid

Categories 34

AGITATORS ACCELERATOR CABLE BRAKE GAS BURNERS BRAKE OIL BRAKE SYSTEM HEAD LAMP BEAM IRRADIATION CABLE COOLANT BULB RING FIRE BREATHING APPARATUS HYDRAULIC CYLINDER PNEUMATIC RIBBON BLENDER APPLICATOR BRUSHES MILITARY VEHICLE COMPRESSOR AIR CYLINDERS TUBE AIR COOLED ENGINE ENGINE SCBA POCLAIN GEAR BEARING SHELL THRUST FAN CONTAINER HYDRAULIC BRAKE TURBINE PUMPS BLADE SUPPLY OF SCHOOL UNIFORM MOTORCYCLE HELMETS

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad range of vehicle spares and assemblies, including CABLE ASSY CLUTCH, PRESSURE PLATE, MOTOR ASSY STARTING, ASSY REAR VIEW MIRROR OUTER RH, BRAKE FLUID CONTAINER ASSY, BULB HEAD LAMP 12V 45/40W, REGULATOR ASSY LH, FAN BELT ENGINE, and other listed components. The procurement has an EMD of ₹25,923 and encompasses 40 BOQ items with no stated quantities in the data provided. It requires compliance with detailed design approvals and data-sheet verification before fabrication or supply. The project location is not specified in the available data, but the scope targets defense-grade spares with OEM alignment and non-obsolescence constraints. Unique aspects include post-award design approval, reliance on BOM conformity, and a requirement to avoid end-of-life products. The tender emphasizes accurate drawings, data-sheet alignment, and supply strictly per approved drawings, with delivery adjustments if design approvals lag.

Technical Specifications & Requirements

  • Product scope includes CABLE ASSEMBLY CLUTCH, BRAKE FLUID CONTAINER ASSEMBLY, HEAD LAMP BULB 12V 45/40W, FAN BELT ENGINE, REGULATOR LH, LENS RH, and related vehicle spare parts.
  • Data-sheet submission is mandatory with bid; product must align with BOQ and be non-obsolete with at least 3 years residual market life post-award.
  • After award, Detailed Design Drawings must be approved within 5 days; drawings may be approved or modified within 5 days with no LD for buyer-delays.
  • Manufacturer Authorisation required for OEM or authorized distributors; provide OEM certificate and complete data-sheet match.
  • End-user certificate handling, NDA, and Malicious Code Certificate are mandatory as part of bid submission.
  • EMD amount is ₹25,923; GST is to be paid as actuals or at applicable rates with a cap at quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD ₹25,923; submission via bank draft or online as specified; no LD for buyer-delays due to drawing approval lag.
  • Bidder must ensure product not end-of-life for at least 3 years post-quote; verify with OEM.
  • Provide PAN Card, GSTIN, cancelled cheque, and EFT mandate; include data-sheet verification and OEM authorization.
  • Data Sheet mismatch may lead to bid rejection; End User Certificate in buyer format required if requested.
  • Bidder must be financially solvent and not under liquidation; provide undertaking.
  • Include Malicious Code Certificate and Non-Disclosure Declaration; comply with vendor code creation procedures.

Key Specifications

  • EMD amount: ₹25,923

  • Product categories: CABLE ASSEMBLY, BRAKE FLUID CONTAINER, HEAD LAMP BULB 12V 45/40W, FAN BELT ENGINE, REGULATOR LH

  • Data sheet submission mandatory

  • Not-obsolete requirement: minimum 3 years residual market life

  • 5-day design drawings approval window post-award

  • OEM authorization required for distributors

  • GST applicability per actuals or capped to quoted rate

  • End User Certificate and Malicious Code Certificate required

Terms & Conditions

  • Detailed Design Drawings approval within 5 days of award

  • Not-obsolete requirement with 3 years residual market life

  • EMD ₹25,923 and GST as applicable

Important Clauses

Payment Terms

GST to be reimbursed as actuals or at applicable rates up to the quoted GST percentage; payment terms aligned with delivery and acceptance per buyer.

Delivery Schedule

Delivery timeline may be adjusted if there is a delay in approval of drawings by the buyer; LD not applicable for buyer-caused delays.

Penalties/Liquidated Damages

No specific LD detailed; potential schedule risk if drawings are not approved timely; modifications to delivery period may apply.

Bidder Eligibility

  • Not under liquidation or court receivership

  • Obstacle-free financial standing with audited statements

  • OEM authorization for non-original or distributor-held products

Past Similar Tenders (Historical Results)

5 found

FILTER AIR CLEANER,ABSORBER ASSY FRONT SHOCK,ABSORBER ASSY REAR SHOCK,ARM ASSY WIPER LH,BULB 12V 5W

Indian Army

MATHURA, UTTAR PRADESH

Posted: 23 April 2025
Closed: 14 May 2025
GEM

Spring Assy,Blade Assy wiper,Bearing FRT wheet,Clutch plate,Cable Assy clutch,Cable Assy Accelerato

Indian Army

SAGAR, MADHYA PRADESH

Posted: 5 October 2025
Closed: 15 October 2025
GEM

REAR VIEW MIRROR,BLADE ASSY WIPER,MOUNTING ENGINE FRONT,NIPPLE GREASE CONICAL HD STRAIGHT 8MM,CARBU

Indian Army

Posted: 9 July 2025
Closed: 16 July 2025
GEM

TIMING BELT,ENGINE MOUNTING FRONT,ENGINE MOUNTING REAR 4X4,ASSY OIL FILTER,COOLANT PIPE HOSE,ASSY P

Indian Army

LEH, JAMMU & KASHMIR

Posted: 20 January 2025
Closed: 10 February 2025
GEM

GASKET CYL HEAD,GASKET CYL HEAD COVER,SPARK PLUG,FILTER ASSY OIL,BELT WATER PUMP,HOSE RADIATOR INLE

Indian Army

WEST DELHI, DELHI

Posted: 22 August 2025
Closed: 1 September 2025
GEM

Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CABLE ASSY CLUTCH CABLE ASSY CLUTCH 124 nos buyer14@12rou 30
2 PRESSURE PLATE PRESSURE PLATE 12 nos buyer14@12rou 30
3 MOTOR ASSY STARTING MOTOR ASSY STARTING 16 nos buyer14@12rou 30
4 ASSY REAR VIEW MIRROR OUTER RH ASSY REAR VIEW MIRROR OUTER RH 39 nos buyer14@12rou 30
5 BRAKE FLUID CONTAINER ASSY BRAKE FLUID CONTAINER ASSY 32 nos buyer14@12rou 30
6 BULB HEAD LAMP 12V 45 40W BULB HEAD LAMP 12V 45 40W 392 nos buyer14@12rou 30
7 REGULATOR ASSY LH REGULATOR ASSY LH 34 nos buyer14@12rou 30
8 FAN BELT ENGINE FAN BELT ENGINE 61 nos buyer14@12rou 30
9 MATERIAL TUBE REPAIR HOT SEAL PATCH MATERIAL TUBE REPAIR HOT SEAL PATCH 2,878 nos buyer14@12rou 30
10 REP KIT FOR WHEEL CYL REP KIT FOR WHEEL CYL 35 nos buyer14@12rou 30
11 LENS RH LENS RH 48 nos buyer14@12rou 30
12 FUSE 8DIN 72581 FUSE 8DIN 72581 205 nos buyer14@12rou 30
13 ASSY BLINKER LAMP WITH BULB RH ASSY BLINKER LAMP WITH BULB RH 16 nos buyer14@12rou 30
14 FLUID CONTAINER CLUTCH FLUID CONTAINER CLUTCH 15 nos buyer14@12rou 30
15 POLE SCREW POLE SCREW 183 nos buyer14@12rou 30
16 CYLINDER ASSY REAR WHEEL RH CYLINDER ASSY REAR WHEEL RH 8 nos buyer14@12rou 30
17 FUSE 20A YELLOW FUSE 20A YELLOW 100 nos buyer14@12rou 30
18 O RING SPARK PLUG O RING SPARK PLUG 48 nos buyer14@12rou 30
19 SHAFT SEAL SHAFT SEAL 12 nos buyer14@12rou 30
20 ASSY HEAD LAMP WITH HALOGEN BULB RH ASSY HEAD LAMP WITH HALOGEN BULB RH 13 nos buyer14@12rou 30
21 BRUSH SET BRUSH SET 9 nos buyer14@12rou 30
22 TANK COOLANT VEHICULAR TANK COOLANT VEHICULAR 24 nos buyer14@12rou 30
23 COGGED V BELT 1135M LG COGGED V BELT 1135M LG 8 nos buyer14@12rou 30
24 REVERSE LIGHT SWITCH REVERSE LIGHT SWITCH 30 nos buyer14@12rou 30
25 CAP ASSY FUEL TANK FILLER CAP ASSY FUEL TANK FILLER 40 nos buyer14@12rou 30
26 LENS BACK UP LH LENS BACK UP LH 39 nos buyer14@12rou 30
27 T D PISTON T D PISTON 19 nos buyer14@12rou 30
28 MAJOR KIT SLAVE CYLINDER MAJOR KIT SLAVE CYLINDER 39 nos buyer14@12rou 30
29 ASSY BLADE WIPPER ASSY BLADE WIPPER 21 nos buyer14@12rou 30
30 ARM ASSY WIPER RH ARM ASSY WIPER RH 14 nos buyer14@12rou 30
31 ACCELERATOR CABLE ACCELERATOR CABLE 17 nos buyer14@12rou 30
32 TIE ROD STEERING TIE ROD STEERING 14 nos buyer14@12rou 30
33 ASSY GEAR SHIFTING LEVER KNOB ASSY GEAR SHIFTING LEVER KNOB 26 nos buyer14@12rou 30
34 BELT V BELT V 17 nos buyer14@12rou 30
35 BULB RL 12V 21DIN 72601 BULB RL 12V 21DIN 72601 170 nos buyer14@12rou 30
36 SWITCH ASSY SWITCH ASSY 8 nos buyer14@12rou 30
37 DOOR LOCK FRONT RH DOOR LOCK FRONT RH 22 nos buyer14@12rou 30
38 LIGHT MARKER CLEARANCE ROOF LAMP LH LIGHT MARKER CLEARANCE ROOF LAMP LH 115 nos buyer14@12rou 30
39 SUN VISOR SUN VISOR 8 nos buyer14@12rou 30
40 ASSY HEAD LAMP WITH HALOGEN BULB RH ASSY HEAD LAMP WITH HALOGEN BULB RH 72 nos buyer14@12rou 30

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque copy

4

EFT mandate

5

Data Sheet of offered products

6

OEM authorization/certificate

7

End User Certificate (if requested by buyer)

8

Non-Disclosure Declaration

9

Vendor Code Creation documents

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Indian Army spares tender in 2025

Bidders must register with the GEM portal, submit EMD of ₹25,923, provide PAN, GSTIN, cancelled cheque, EFT mandate, OEM/MA certificates, and a product data sheet. Ensure drawings are approved within 5 days post-award and that items are not end-of-life with at least 3 years market life.

What documents are required for Army vehicle parts tender 2025

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, OEM authorization, data sheet for offered items, End User Certificate if requested, and NDA. All documents must align with the buyer’s terms and data-sheet verification.

What are the technical specifications for head lamp 12V 40W 45W in Army tender

Technical scope includes HEAD LAMP 12V 45/40W with lens compatibility and electrical connector matching the OEM harness. Data sheet must confirm bulb type, wattage, voltage, and beam pattern; no obsolescence before 3 years post-quote; certification if required by OEM.

When is the design drawing approval deadline after award in Army tender

The bidder must submit Detailed Design Drawings within 5 days of award; buyer will approve or provide modification list within 5 days; any delay by buyer pushes delivery period with no LD for the delay.

What are the EMD details for the Indian Army spares procurement

The EMD amount is ₹25,923. Ensure payment through the specified mode in the tender; ensure the EMD is valid through bid validity; failure to provide EMD can lead to bid rejection.

How to obtain OEM authorization for Army vehicle parts tender 2025

Submit Manufacturer Authorization with OEM details: name, designation, address, email, and phone; include authorization for the specific parts being bid; ensure data-sheet alignment with OEM product specifications and non-obsolescence confirmation.

What are the GST considerations for Army spares procurement

GST is to be charged by the bidder and reimbursed by the buyer at actuals or the applicable rate, whichever is lower, capped to the bidder’s quoted GST percentage. Include GSTIN in bid and confirm GST treatment in data-sheet.

What is required for end-user certification in Army bids

If requested, provide End User Certificate in the buyer’s standard format. Ensure the certificate reflects the exact product scope and confirms non-transferability; coordinate with the buyer to obtain the approved format prior to submission.