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Indo-Tibetan Border Police Garlic Tender Leh Ladakh 2026 – HDPF Packing, 627 Kg, 6-Month Shelf Life

Bid Publish Date

31-May-2026, 10:23 am

Bid End Date

22-Jun-2026, 11:00 am

Location

LEH , JAMMU & KASHMIR
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Progress

Issue31-May-2026, 10:23 am
AwardPending
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Quantity

627

Bid Type

Two Packet Bid

Categories 1

GARLIC

Tender Overview

Indo-Tibetan Border Police (ITBP) invites bids for a garlic procurement targeting a total quantity of 627 Kg with packing options of 20/30/40/50 Kg. The supply location is 5th Bn ITB Police, Choglamsar, Leh, Ladakh (UT) under a two-bid system (Technical and Financial via Reverse Auction). Bidders must submit samples during technical evaluation; price bids open only after board selection of samples. Packing requires HDPF packing, and a shelf life of 6 months. This tender emphasizes quantity flexibility up to 25% and standard delivery timing from the last delivery order. Unique features include mandatory sample deposits and potential bid cancellation at any stage by the purchaser.

Technical Specifications & Requirements

  • Packing Size: 20/30/40/50 Kg
  • Self Life: 6 Months
  • Packing Type: HDPF Packing
  • Quantity: 627 Kg
  • Packing/Packaging Language: HDPF packing for guaranteed freshness
  • Delivery Location: 5TH Bn ITB Police, Choglamsar Leh Ladakh (UT)
  • Bid Process: Two Bid System (Technical Bid and Financial Bid via Reverse Auction)
  • Samples: Mandatory deposit of samples by bidders for technical evaluation prior to bid opening
  • Sample Evaluation: Price bid opened only for bidders whose samples are selected by the board of officers
  • Portal Note: ITBP not responsible for GeM PFMS portal issues

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase quantity up to 25% of bid quantity during contract and currency of contract at contracted rates
  • Delivery Time: Increased time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery period allowed up to the original delivery period
  • Cancellation Right: Purchaser may cancel the BID or Contract at any stage without reason
  • FOB/FOU: FOR Consignee Location – 5TH BN ITB Police, Choglamsar Leh Ladakh (UT)
  • Samples & Evaluation: Mandatory sample submission; technical evaluation precedes price bid
  • Portal Risk: Not responsible for GeM PFMS related issues

Key Specifications

  • Product: garlic (627 Kg total)

  • Packing sizes: 20 Kg, 30 Kg, 40 Kg, 50 Kg

  • Shelf life: 6 months from packing date

  • Packing material: HDPF packing

  • Delivery location: 5TH Bn ITB Police, Choglamsar, Leh, Ladakh (UT)

  • Delivery terms: FOR Consignee; delivery period per option clause

  • Bid structure: two-bid system (Technical bid followed by Financial bid via Reverse Auction)

  • Sample requirement: mandatory deposit before technical bid opening

Terms & Conditions

  • Two-bid submission (Technical then Financial via Reverse Auction)

  • Samples mandatory for technical evaluation prior to bid opening

  • Quantity may be increased by up to 25% during contract at contracted rates

Important Clauses

Payment Terms

Not explicitly stated; price bid only after sample selection; two-bid process implies separate financial evaluation

Delivery Schedule

Delivery period calculated with option clause; minimum 30 days for added time; extended delivery up to original period

Penalties/Liquidated Damages

Not specified in provided terms; purchaser reserves right to cancel at any stage

Bidder Eligibility

  • Bidders must submit mandatory samples for technical evaluation

  • Experience in supply of perishables or garlic is preferred

  • Compliance with FOR Consignee delivery to Leh Ladakh and HDPF packing standard

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Garlic

Authority Records

MINISTRY OF HOME AFFAIRS

BID & GeM Expert Consultancy

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Documents 3

GeM-Bidding-9400837.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior garlic or similar perishables supply

4

Financial statements (last 2–3 years) demonstrating liquidity

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents demonstrating compliance with packing and shelf life

7

OEM authorizations or distributorship certificates (if applicable)

8

Product specifications and packing declarations (HDPF packing, 6-month shelf life)

Frequently Asked Questions

How to bid for ITBP garlic tender in Leh Ladakh 2026

Submit the mandatory samples during technical evaluation, then proceed to the two-bid process. Ensure HDPF packing, 6-month shelf life, and FOR Consignee delivery to 5TH BN ITB Police, Choglamsar. Prepare GST, PAN, and financial statements for bid submission; the price bid opens only after sample selection.

What are the required documents for ITBP garlic procurement in Ladakh

Submit GST registration, PAN card, two–three years of financial statements, experience certificates for similar supply, EMD documents if applicable, OEM authorizations, and technical bid declarations showing HDPF packing compliance and 6-month shelf life.

What are the garlic packing specifications in this tender

Garlic must be packed in HDPF packing with options 20/30/40/50 Kg. Shelf life guaranteed for 6 months from packing date. Ensure consistent weight and sealing integrity to prevent moisture ingress during transit to Leh Ladakh.

When is the ITBP garlic sample submission deadline

Samples must be deposited to ITBP office during technical evaluation before opening date of the technical bid; failure to submit samples will disqualify the bidder from technical evaluation.

What is the quantity and delivery location for the garlic bid

Total quantity is 627 Kg of garlic. Delivery is FOR Consignee Location to 5TH Bn ITB Police, Choglamsar, Leh Ladakh (UT), with potential 25% quantity increase at contracted rates.

What is the bid process for ITBP garlic tender 2026

Bidders submit a Technical Bid with samples; bid opening for price occurs only after board-approved sample selection. The Financial Bid is conducted via Reverse Auction, and the purchaser reserves the right to cancel at any stage.

What standards or packing requirements are specified for this garlic tender

Packing must be HDPF with specified kilogram options; shelf life of 6 months; samples evaluated by board; delivery terms FOR Leh Ladakh; quantity flexibility up to 25% during contract.

How is quantity flexibility managed in this ITBP tender

The purchaser may increase or decrease quantity up to 25% at contracted rates at contract placement or during currency. Additional time is computed by (increased quantity/original quantity) × original delivery period, with a minimum 30 days.

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