Indian Army Goods Supply Tender Mathura Uttar Pradesh 2026 – 25% Quantity Variation Clause & Pre-Approval Samples

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of goods at Mathura, Uttar Pradesh (281001). The scope is limited to the supply of goods with a flexible quantity clause allowing up to 25% variation during contract performance. Bidders must prepare for post-award sample approvals, with a five-day window to submit five advance samples for buyer evaluation. The procurement emphasizes single-supply of multiple items and accommodates delivery timelines aligned to contract quantities, at contracted rates. Key differentiators include pre/post inspection processes and GST invoicing requirements on the GeM portal. This tender requires strict adherence to documentation and financial integrity while ensuring compliance with delivery and inspection milestones.

Technical Specifications & Requirements

• Scope: Only supply of Goods; 7 BOQ items listed, but item-wise quantities are not disclosed.
• Delivery: Delivery timeline linked to original and extended periods; option to increase quantity by up to 25% during contract and additional time as per calculated formula.
• Documentation: Mandatory submission of PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (certified by bank).
• Invoicing & GST: GST as per actuals or applicable rate, whichever lower; GST invoice upload with GST portal payment screenshot.
• Inspection: Pre-dispatch or post-receipt inspections via nominated agency; STATION BOO noted as inspection point.
• Sample approvals: Submit 5 advance samples within 5 days of award; buyer to approve or specify modifications within 5 days.
• Scope clarity: Only supply; no manufacturing or customization implied.

Terms, Conditions & Eligibility

• EMD: Not specified in data; bidders must note quantity variation up to 25% and delivery windows.
• Vendor financials: No liquidation or bankruptcy; bid must include an undertaking of financial stability.
• GST: Bidder to determine applicable GST; reimbursement capped at quoted rate or actuals, whichever is lower.
• Payment terms: Specifics not stated; invoicing requires GST compliance and portal submission.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents required.
• Inspection: Pre-dispatch/post-receipt inspection via designated agency; acceptance contingent on inspection results.
• Sample compliance: Advance samples required; failure to meet approved sample may trigger contractual adjustments.