Indian Army Procurement Tender 2026 Mathura - Supply of Goods with 25% Quantity Flexibility, ISI/ISO Standards Notified 2026

Tender Overview

Organization: Indian Army, Department of Military Affairs, located in Mathura, Uttar Pradesh 281001. Scope: supply of goods under multiple Category codes; Estimated value and EMD: not disclosed. Key differentiator includes an option clause allowing ±25% quantity variation, with extended delivery time calculated from the original period. A unique requirement is the advance sample approval within 5 days of award, followed by buyer modifications within 5 days, ensuring conformity before bulk supply. Inspection can be through the designated agency and may include post-receipt checks at the consignee site.

Technical Specifications & Requirements

• Scope of Supply: Only supply of Goods; all cost components included in bid price.
• Advance Sample Process: Submit 5 samples within 5 days of award; buyer to approve or provide modification list within 5 days.
• Inspection: Pre-dispatch inspection if ATC chosen; Post-receipt inspection at consignee site (STATION BOO); nominated inspection agency to conduct checks.
• GST & Invoicing: Bidder to manage GST; GST reimbursement per actuals or applicable rates, whichever is lower; upload GST invoice and GST portal payment confirmation on GeM.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements apply.
• Delivery & Terms: Delivery period linked to last date of original delivery order; option clause may extend time with a minimum 30 days; delivery at buyer’s premises or designated site as applicable.
• Compliance: Ensure all requirements align with the buyer’s ATC and framework specifications.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and extend delivery with a specified formula; minimum extension time is 30 days.
• Financial Standing: Bidder must not be under liquidation or bankruptcy; an undertaking to that effect must accompany the bid.
• Bidder Documentation: Submit PAN Card, GSTIN, cancelled cheque, and EFT Mandate certified by bank.
• GST Handling: Bidder bears GST responsibility; reimbursement aligned to actuals or lower applicable rate.
• Inspection: Pre-dispatch and post-receipt inspections as per ATC; STATION BOO as nominated agency for site checks.
• Payment & Compliance: Payment terms not fully specified; ensure compliance with GeM-based invoicing and GST verification.
• Sample & Approval: Compliance with advance sampling clause prior to bulk production and delivery.