General Administration Department Madhya Pradesh MFP & Desktop Computer Tender 2026 Morena MP - ISO/IEC 24734 Standards & 25% Option

Tender Overview

The General Administration Department of Madhya Pradesh invites a goods-only procurement for A4 and Legal Size Multifunction Printer (MFP) modules and Entry/Mid Level Desktop Computers for the Morena, Madhya Pradesh 476001 region. The estimated value is not disclosed; the bid requires an EMD of ₹30,000. Key terms include quantity variation rights up to 25% during and after contract award, and a scope limited to supply of goods. The tender emphasizes OEM and service criteria, with a focus on standard features such as MFP printing, scanning, and desktop computing capabilities suitable for government admin workflows. A unique aspect is the explicit option clause enabling contract quantity adjustments, influencing delivery planning and pricing stability. This tender targets government procurement processes and demands stringent eligibility checks.

Technical Specifications & Requirements

• Product category: A4 and Legal Size Multifunction Printer (MFP) and Entry/Mid Level Desktop Computers (Q2)
• Printing performance metrics: ISO/IEC 24734 based speeds for A4 monochrome/color, laser/LED MFPs and inkjet MFPs; duplex printing capability required
• Hardware features: Auto duplexing, scanning and copy features, document feeder, feeder capacity for 75 GSM, main paper trays with total capacity, bypass tray, monitor with hardware specs, integrated webcam and speaker options
• Connectivity & ports: USB Type A (v2.0 & v3.2 Gen1), USB-C, VGA/HDMI/DP, network connectivity; on-board OS pre-loaded by OEM; RAM/SSD/HDD configurations and expansion slots for PCIe, M.2
• Warranty & support: On-site OEM warranty (years) and extended warranty options; service/AMC terms
• Compliance: Standards and certifications per tender (IS/ISO where applicable), OEM ownership and service obligations; documentation of compatibility with government IT standards
• Delivery & installation: Deliverable components to Morena, MP; installation and commissioning terms to be met by supplier
• OEM requirements: Ensure OEM has India presence and after-sales support; turnover criteria for bidder and OEM as per T&Cs

Terms, Conditions & Eligibility

• EMD: ₹30,000 (in acceptable form per T&C)
• Turnover criteria: Minimum average annual turnover in last 3 years as per bid document; audited balance sheets or CA certificate required
• OEM turnover criteria: OEM must meet specified three-year turnover; for bunch bids, OEM with highest bid value must meet this
• Delivery window: Delivery schedule aligned with option clause; extension provisions up to the original delivery period with minimum 30 days
• Documents: GST certificate, PAN, experience certificates, audited financials, OEM authorization, technical bid, and EMD proof
• Warranty/penalties: On-site warranty terms and extended warranty options; LD/penalties as per contract terms; payment terms details in tender terms
• Scope of supply: Only supply of goods; no Services scope included beyond standard warranty and support
• Import considerations: If imported, OEM must have registered Indian office for after-sales support