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Indian Army Kupwara Hose Assembly and Sealing Kit Tender 2026 IS Standards 25% Quantity Option

Bid Publish Date

16-Jan-2026, 7:17 pm

Bid End Date

28-Jan-2026, 9:00 am

Location

KUPWARA , JAMMU AND KASHMIR

Progress

Issue16-Jan-2026, 7:17 pm
AwardPending
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Quantity

22

Category

HOSE ASSY

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/part scope: HOSE ASSY, PART SET OF SEAL, KIT LINING SET, OIL SEAL, INPUT SPUR GEAR, AUTO SLACK ADJUSTER STRAIGHT REAR
  • • Quantity option: Purchaser may increase/decrease quantity up to 25% at contract time and during currency
  • • Delivery timing rule: delivery period recalculation formula with minimum 30 days
  • • Advance sample requirement: 5 samples within 5 days of award; approvals influence timelines
  • • Pre-dispatch inspection option for clothing/items; potential supply-chain adjustments without LD
  • • Vendor code creation: submit PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified)

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for multiple automotive components under the HOSE ASSY , PART SET OF SEAL , KIT LINING SET , OIL SEAL, INPUT SPUR GEAR, AUTO SLACK ADJUSTER STRAIGHT REAR category. Located in Kupwara, Jammu & Kashmir (193221), the contract scope includes 7 total items with unspecified quantities. The purchaser reserves a 25% quantity option during contract placement and within the currency of the contract, at contracted rates. Bidders must align with advance sample procedures and potential delivery realignments if approvals lag. This notice emphasizes supplier readiness for bulk manufacture against approved samples and strict conformance to contract specifications.

Technical Specifications & Requirements

  • Product/service names: hose assembly, seal set, lining kit, oil seal, input spur gear, straight rear auto slack adjuster.
  • Key process clauses: option to increase/decrease quantity up to 25%; delivery period recalculation formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Advance sample approval: 5 samples to be submitted within 5 days of award; modification list to be provided within 5 days; bulk supply to follow approved sample with modifications.
  • Pre-dispatch inspection for clothing/items: agency to forward sample; contract allows rejection and fresh samples.
  • Documentation emphasis: vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate; no explicit IS/IS0 standards listed in data.

Terms, Conditions & Eligibility

  • 25% quantity option at time of order and during contract; no LD for delay during buyer’s sample approval period.
  • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank).
  • Advance sample process: 5 samples within 5 days; approvals may modify delivery timelines; non-conforming samples may lead to termination.
  • Payment terms not specified; delivery schedule reformulation available; sample costs borne by seller if required; no tender ID or dates included.

Key Specifications

  • Product names: HOSE ASSEMBLY, PART SET OF SEAL, KIT LINING SET, OIL SEAL, INPUT SPUR GEAR, AUTO SLACK ADJUSTER STRAIGHT REAR

  • Quantity/Value: not specified; 7 total items with undefined unit counts

  • Standards/Certification: not specified in data; reference to IS/ISO implied by typical government tenders but not listed

  • Delivery: option-based scheduling with minimum 30-day extension trigger

  • Quality/Acceptance: advance sample approval required; 5 samples within 5 days of award

Terms & Conditions

  • Delivery flexibility: 25% quantity variation allowed at order and during currency

  • Advance sample process: 5 samples within 5 days; modifications communicated within 5 days

  • Documentation: mandatory GST, PAN, bank EFT mandate; vendor code creation

Important Clauses

Payment Terms

Not explicitly defined in provided data; sample-based payments and bulk supply terms may apply after approval

Delivery Schedule

Delivery period recalculation proportional to quantity changes with a minimum of 30 days

Penalties/Liquidated Damages

No explicit LD clause stated; potential for contract termination for non-conforming samples

Bidder Eligibility

  • Must provide PAN and GSTIN

  • Must submit EFT mandate and cancelled cheque

  • Must comply with advance sample process and delivery modifications

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HOSE ASSY STLN 2 nos buyer@236 16
2 HOSE ASSY STLN 2 nos buyer@236 16
3 PART SET OF SEAL STLN 1 nos buyer@236 16
4 KIT LINING SET TMB 8 nos buyer@236 16
5 OIL SEAL STLN 4 nos buyer@236 16
6 INPUT SPUR GEAR STLN 3 nos buyer@236 16
7 AUTO SLACK ADJUSTER STRAIGHT REAR TMB 2 nos buyer@236 16

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Any OEM authorization or supplier qualifications not explicitly listed but commonly required

6

Technical bid documents and sample Approval plan (as per terms)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for hose assembly and seal kit tender in Kupwara 2026

To bid for the Indian Army procurement in Kupwara, bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate; comply with the 25% quantity option and advance sample requirements (5 samples within 5 days). Ensure readiness for bulk manufacturing against an approved sample and follow delivery period adjustments if approvals lag.

What documents are required for bidder registration in this tender

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by a bank; OEM authorizations and technical bid documents are advisable; ensure vendor code creation details are provided as specified in terms and conditions before bid submission.

What are the key delivery terms for quantity adjustments in this contract

The purchaser may increase or decrease quantity by up to 25% at contract placement and during currency; delivery period is recalculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and extended time possible.

What is the advance sample approval process for bulk supply

After award, submit 5 advance samples within 5 days; buyer provides approval or list of modifications within 5 days; supply should follow approved sample; if delayed approvals occur, delivery periods are adjusted with no LD for buyer delay.

Are there any standards specified for the hose assembly and seals

No explicit standards are listed in the provided data; typical government tenders may reference IS/ISO standards, but this tender data does not specify exact standards, requiring bidder clarification or vendor consultations.

What are the consequences of non-conforming samples in this tender

If samples are non-conforming, Buyer may require fresh samples for approval or terminate the contract after notifying deviations; ensure 5 samples align with contract specifications to avoid termination risk.

What is the procurement location and organization involved for this bid

The tender is issued by the Indian Army, Department Of Military Affairs, for Kupwara, Jammu & Kashmir (193221); bidders must align with regional procurement processes and ensure compliance with army store requirements.

How to prepare for vendor code creation submission

Prepare PAN, GSTIN, cancelled cheque, and EFT mandate; ensure bank-certified documentation; these are essential for vendor code creation and bid eligibility in this Indian Army procurement.

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