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Indian Army Department Of Military Affairs Spices Tender Pathankot 2025 ISO 9001 Certified Red Chilies Mustard Seed Turmeric

Bid Publish Date

31-Oct-2025, 1:13 pm

Bid End Date

10-Nov-2025, 2:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue31-Oct-2025, 1:13 pm
Technical31-10-2025 20:12:59
Financial
AwardCompleted
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Quantity

694

Category

Garlic

Bid Type

Two Packet Bid

Categories 2

GARLIC CORIANDER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for procurement of Red Chilies, Mustard Seed, Turmeric, Tamarind, Black Pepper, Coriander, Garlic, Cloves, Cardamom Large, and Cumin Seed. Location: Pathankot, Ajeya Garrison, Defence Road. Estimated value and quantity are not disclosed; the scope encompasses multiple commonly traded spices. A key differentiator is the mandatory ISO 9001 certification either by the bidder or the OEM, plus a two-year warranty requirement. Bidder must comply with the option clause allowing up to 25% quantity variation at contracted rates. Unique delivery terms require delivery from the last date of the original delivery order with potential extended periods. This tender emphasizes after-sales service capability and on-site installation/commissioning where applicable.

Technical Specifications & Requirements

  • Product categories: Spices including Red Chilies, Mustard Seed, Turmeric, Tamarind, Black Pepper, Coriander, Garlic, Cloves, Cardamom Large, Cumin Seed
  • Standards: ISO 9001 certification (bidder or OEM)
  • Warranty: 2 years from final acceptance or after installation/commissioning, with OEM warranty documentation required at delivery
  • Delivery & service: Delivery to Ajeya Garrison, Defence Road, Pathankot; established service/maintenance presence in INDIA; dedicated service personnel for warranty support
  • Documentation & CTAs: GST guidance provided; bidder must upload service centers details; option clause for quantity adjustments during contract

Terms, Conditions & Eligibility

  • EMD: not disclosed in available terms; ensure compliance with standard bid security practices
  • GST: bidder to check applicable GST; reimbursement as per actuals or applicable rates, up to quoted GST
  • Documents: PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorizations where applicable
  • Delivery timing: extends from original delivery date; option-based extension rules apply; minimum 30 days for extra delivery time
  • Warranty & after-sales: two-year warranty; dedicated service personnel and India-based service centers; installation/commissioning support if within scope
  • Other: adherence to the option clause (up to 25% quantity variation), compliance with all tender terms, and timely servicing during the warranty period

Key Specifications

  • Product/service: procurement of multiple spices (red chilies, mustard seed, turmeric, tamarind, black pepper, coriander, garlic, cloves, cardamom large, cumin seed)

  • Standards: ISO 9001 certification required (bidder or OEM)

  • Warranty: 2 years from final acceptance or after commissioning

  • Delivery: destination at Ajeya Garrison, Defence Road, Pathankot

  • Service: established service network in INDIA; dedicated technical personnel for warranty support

  • Documentation: OEM authorizations, service center locations, and GST compliance

  • Contract flexibility: option clause allowing up to 25% quantity variation

Terms & Conditions

  • ISO 9001 certification either by bidder or OEM is mandatory

  • Delivery terms permit up to 25% quantity variation under option clause

  • Two-year warranty with OEM support and service center presence in INDIA

Important Clauses

Payment Terms

GST handling on quoted rates; reimbursement at actuals or applicable rates; no explicit payment schedule provided

Delivery Schedule

Delivery commences from last date of original delivery order; extended period rules apply; minimum 30 days for additional time

Penalties/Liquidated Damages

Not detailed in available terms; ensure bidder readiness for standard L&D provisions in contract

Bidder Eligibility

  • ISO 9001 certification held by bidder or OEM

  • Experience in spice procurement or supply to defence/large-scale buyers

  • Financial stability evidenced by standard bid documentation (PAN, GST, EFT mandate)

Documents 5

GeM-Bidding-8534176.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Red Chilies,Mustard Seeds,Turmeric,Tamrind,Black Pepper,Coriander,Garlic,Cloves,Cardamon Larg,Cumin

Indian Army

Posted: 8 December 2024
Closed: 30 December 2024
GEM

Red Chilies,Mustard Seeds,Turmeric,Tamrind,Black Pepper,Coriander,Garlic,Cloves,Cardamon Larg,Cumin

Indian Army

Posted: 8 December 2024
Closed: 30 December 2024
GEM

Red chilies,Mustard seeds,Turmeric,Tamarind,Black pepper,Coriander,Garlic,Cloves,Cardamom,Cumin see

Indian Army

KATHUA, JAMMU & KASHMIR

Posted: 6 January 2025
Closed: 27 January 2025
GEM

Red chilies,Mustard seeds,Turmeric,Tamarind,Black pepper,Coriander,Garlic,Cloves,Cardamom,Cumin see

Indian Army

KATHUA, JAMMU & KASHMIR

Posted: 6 January 2025
Closed: 27 January 2025
GEM

Red chilies,Mustard seeds,Turmeric,Tamarind,Black pepper,Coriander,Garlic,Cloves,Cardamom,Cumin see

Indian Army

KATHUA, JAMMU & KASHMIR

Posted: 15 January 2025
Closed: 8 February 2025
GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Red Chilies Red Chilies 92 kilogram hemant6002 15
2 Mustard Seed Mustard Seed 23 kilogram hemant6002 15
3 Turmeric Turmeric 112 kilogram hemant6002 15
4 Tamarind Tamarind 160 kilogram hemant6002 15
5 Black Pepper Black Pepper 5 kilogram hemant6002 15
6 Coriander Coriander 127 kilogram hemant6002 15
7 Garlic Garlic 150 kilogram hemant6002 15
8 Cloves Cloves 2 kilogram hemant6002 15
9 Cardamon Large Cardamon Large 2 kilogram hemant6002 15
10 Cumin Seed Cumin Seed 21 kilogram hemant6002 15

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

Bank EFT Mandate certified

5

ISO 9001 certification (bidder or OEM)

6

OEM authorization letters (if applicable)

7

Service center details within INDIA

8

Any existing warranty certificates from OEM

9

Bidder qualification documents demonstrating capability for spice procurement

10

Delivery/commercial terms and schedule alignment

Technical Results

S.No Seller Item Date Status
1BEST ONE MART   Under PMA-31-10-2025 20:12:59Qualified
2HILTON AGRO FOODS PRIVATE LIMITED   Under PMA-08-11-2025 17:13:48Disqualified
3K D ASSOCIATES   Under PMA-04-11-2025 12:36:56Disqualified
4MEGHA KARYANA STORE   Under PMA-03-11-2025 11:44:44Qualified
5SHREE RAM ASSOCIATES   Under PMA-01-11-2025 09:47:05Qualified

Financial Results

Rank Seller Price Item
L1MEGHA KARYANA STORE(MSE)( MSE Social Category:General )    Under PMA₹1,25,419Item Categories : Red Chilies,Mustard Seed,Turmeric,Tamarind,Black Pepper,Coriander,Garlic,Cloves,Cardamon Large,Cumi
L2BEST ONE MART (MSE)( MSE Social Category:General )    Under PMA₹1,29,121Item Categories : Red Chilies,Mustard Seed,Turmeric,Tamarind,Black Pepper,Coriander,Garlic,Cloves,Cardamon Large,Cumi
L3SHREE RAM ASSOCIATES (MSE)( MSE Social Category:General )    Under PMA₹1,29,360Item Categories : Red Chilies,Mustard Seed,Turmeric,Tamarind,Black Pepper,Coriander,Garlic,Cloves,Cardamon Large,Cumi

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army spice tender in Pathankot 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and ISO 9001 certification (bidder or OEM). Ensure alignment with the option clause allowing up to 25% quantity variation and provide service-center details within India for warranty support.

What documents are required for spice procurement bids in Pathankot?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, OEM authorization (if applicable), and evidence of an Indian service network with warranty capability and installation support.

What is the warranty period for spices supplied to the Indian Army?

Warranty is 2 years from final acceptance or post-installation/completion testing, with OEM warranty certificates due at delivery and a serviced network capable of timely rectification.

What are the delivery terms for the Pathankot spice order?

Delivery must reach Ajeya Garrison, Defence Road, Pathankot; the delivery window may extend per the option clause, with a minimum of 30 days for extended time and alignment with original delivery period.

What standards must bidders meet for this spice tender?

Bidders must hold or have OEMs with ISO 9001 certification; additional quality assurances and service-center presence in INDIA are expected to support warranty and maintenance.

How does the option clause affect order quantity in this tender?

The purchaser may increase or decrease quantity by up to 25% of bid quantity at contract placement and during currency, with adjusted delivery periods calculated from the original delivery period.

What GST considerations apply to this spice procurement?

Bidders must determine GST applicability; reimbursement is based on actuals or the applicable rate, limited to the quoted GST percentage, with GST handling independently managed.

Who provides after-sales support for the spice supply contract?

Successful bidders must ensure a dedicated technical team in INDIA with installation, commissioning, training, troubleshooting, and timely service during the warranty period; provide service-center details with bid.