Indian Army Samba Registers Procurement Tender 2026 - Daily/Arms/Vehicle Registers Supply and AMC

Tender Overview

The Indian Army (Department of Military Affairs) in Samba, Jammu & Kashmir 184121 invites bids for the procurement of multiple registers including Interview Register, Daily Ammunition Issue Register, Arms Issue Register, KOTE Weapon Register, Ledger of Stock Supplies Register, FOL Detail Issue Register, E- Ticketing Register, Daily Parade State Register, Mileage KM Cards, Driver Card Diary, White Printed Office File, Coloured Printed Office File. Estimated value is ₹80,000.00 with a scope covering Supply, Installation, Testing and Commissioning of Goods. A compulsory pre-bid meeting will brief bidders on required registers in the mandated format. The tender emphasizes end-to-end delivery and after-sales service for imported products via OEM/Authorized Seller registered in India. This is a structured, single-package procurement with 12 BOQ items, albeit with non-disclosed item specifics. The bid requires strict adherence to at-market delivery, installation, and commissioning terms, and reserves quantity adjustment up to 50% during and after contract, with minimum 30 days extension per option clause.

Technical Specifications & Requirements

• Product scope includes a range of office and logistics registers (Interview, Daily Ammunition Issue, Arms Issue, KOTE Weapon, Ledger of Stock, FOL Detail Issue, E- Ticketing, Parade State, Mileage Cards, Driver Diary, White/Coloured Printed Office Files).
• No explicit technical specs or performance criteria disclosed; bidders must rely on the pre-bid briefing and standard government procurement practices.
• Delivery must include supply, installation, testing, and commissioning (SITC) as part of the bid price; OEM/Authorized Seller with registered Indian office required for after-sales support for imported items.
• 12 BOQ items exist, but specific quantities and unit measurements are not disclosed.
• Estimated value communicates a small-scale procurement; the emphasis is on compliant documentation and timely delivery within negotiated windows.

Terms, Conditions & Eligibility

• EMD details are not disclosed; bidders must submit standard bid security documents per conditions.
• Pre-bid meeting is compulsory to obtain required format and register details.
• Option clause allows ±50% quantity variation and proportional extension of delivery periods with minimum 30 days.
• Bid price must cover SITC; delivery timelines anchored to original order dates unless option clause is invoked.
• For imported items, ensure OEM authorization and India-based after-sales support; certificates to this effect must be submitted.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation is part of submission.