Hindustan Petroleum Corporation Ltd Goods Supply Tender 2026 India - GST PAN EFT Terms HPCL Procurement

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for the supply of goods under a generic scope labeled as multiple categories. The tender includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timing adjustments linked to the original delivery period. Documentation requirements include PAN, GSTIN, cancelled cheque, and EFT mandate. The scope of supply emphasizes “Only supply of Goods” and requires bidders to align invoicing with the consignee’s GSTIN. The task encompasses 11 BOQ items overall, though item specifics are not disclosed. This procurement emphasizes GST compliance, flexible delivery dynamics, and vendor-code readiness via mandatory pre-bid data. The ATC and scope notes indicate standard supplier onboarding alongside GST regime conformity. Unique delivery-flexibility and GST-risk allocation are distinguishing factors for bidders.

Technical Specifications & Requirements

• Organization: Hindustan Petroleum Corporation Ltd (HPCL)
• Scope: Only supply of Goods; 11 BOQ items listed, with N/A quantities at present
• Delivery terms: Option to increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
• GST handling: GST reimbursement as per actuals or applicable rate, whichever is lower, within quoted GST percentage
• Invoicing: Invoice to be raised in the name of the Consignee with its GSTIN
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
• ATC: Related to bid, with file available for specific terms
• Scope clause: Bid price includes all cost components; focus on goods supply only
• Prequalification: Vendor code creation and GST compliance required
• Key risk/controls: Quantity variation and delivery-time calculations require bidder readiness for dynamic orders
• BOQ detail: Items 1–5 listed as N/A; overall 11 items present in the bidder pack

Terms, Conditions & Eligibility

• EMD/financials: Not explicitly stated; GST and PAN documentation are mandatory for bid submission
• GST claims: GST reimbursements payable as per actuals or lower applicable rate, not exceeding quoted GST %
• Documents required for bid submission: Copy of PAN Card, Copy of GSTIN, Copy of Cancelled Cheque, Copy of EFT Mandate certified by Bank
• Invoicing rule: Invoice must be in the name of consignee with its GSTIN
• Delivery scope: Goods supply only; no service or works scope
• Option clause compliance: Bidders must comply with quantity variation and extended delivery period rules as described
• ATC/viewing: Access to ATC document uploaded by buyer for additional terms
• Vendor-code creation: Bidder must submit required documents to enable vendor-code creation
• GST governance: Tax handling per applicable GST laws; purchaser bears no extra GST burden beyond statutory rules