Entry and Mid Level Desktop Computer
Food Corporation Of India (fci)
SITAPUR, UTTAR PRADESH
Posted:
11 February 2025
Closed:
22 February 2025
GEM
GEM
Kendriya Vidyalaya Sangathan Desktop Computer Tender 2026 Q2 India - Entry & Mid Level Computers, On-site Warranty
Bid Publish Date
18-Feb-2026, 1:13 pm
Bid End Date
28-Feb-2026, 9:00 pm
Value
₹12,50,000
Location
NORTH 24 PARGANAS , WEST BENGAL
Progress
Issue18-Feb-2026, 1:13 pm
AwardPending
Quantity
25
Bid Type
Two Packet Bid
Tender Overview
Kendriya Vidyalaya Sangathan invites bids for entry and mid level desktop computers, with pre-loaded desktop OS from the OEM. The estimated contract value is ₹1,250,000. No specific BOQ quantity is listed, but the buyer reserves a 25% +/- quantity flex during contract execution. The scope includes processor, RAM, storage, monitor availability, and OEM on-site warranty. The procurement targets standard office desktop configurations suitable for school administration and teaching labs, with delivery tied to original and extended schedules. This tender emphasizes OEM warranty, scalable quantities, and adherence to the buyer’s option clause.
Technical Specifications & Requirements
- Category: Processor, Computer Type; Description: Computer systems for office/education use
- Operating System: Factory pre-loaded OS by Desktop OEM
- Memory: RAM capacity defined per system (in GB) to be installed
- Storage: SSD capacity (in GB) and HDD capacity (in GB)
- Monitor: Availability of a monitor and screen size in cm
- Warranty: On-site OEM warranty (in years)
- Delivery terms reference a 25% quantity variation and a minimum 30-day extended delivery period if exercised; actual delivery start is tied to last date of the original delivery order.
- The BoQ shows no line items, indicating a broad specification baseline rather than itemized quantities.
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in the tender document
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract award and during currency
- Delivery: Delivery period adjusts with quantity changes; minimum duration logic applies
- Payments: Not specified in the excerpt; bidders should expect standard government payment terms
- Documentation: Vendors must comply with OEM authorization and pre-installation OS requirements, with technical bid submission
- Warranty/Support: On-site OEM warranty required for desktop systems
Terms & Conditions
-
Key Term 1: 25% quantity variation permitted during contract and execution
-
Key Term 2: OEM on-site warranty required for all desktop systems
-
Key Term 3: Factory pre-loaded OS by Desktop OEM and monitor availability
Important Clauses
Payment Terms
Not explicitly stated; bidders must anticipate standard government terms and verify at bid submission
Delivery Schedule
Delivery period starts from the last date of original delivery order; additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in excerpt; bidders should confirm LD terms during bid stage
Bidder Eligibility
-
Eligibility for supplying desktop computer systems with OEM-authorized support
-
Compliance with pre-loaded OS requirement and on-site warranty
-
Ability to handle quantity variations up to 25% and meet delivery timelines
Documents 4
GeM-Bidding-9005236.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 500, 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar desktop hardware supply)
4
Financial statements (last 2-3 years)
5
EMD documents (if applicable/required)
6
Technical bid documents detailing RAM/SSD/HDD, monitor availability, and OS
7
OEM authorization letters or certificates
8
Warranty documentation and service/support details
Frequently Asked Questions
How to bid for Kendriya Vidyalaya desktop tender in India 2026?
To bid, ensure compliance with OEM authorization, factory pre-loaded OS, and on-site warranty requirements. Prepare documents like GST, PAN, financials, and experience certificates. Confirm delivery timelines, the 25% option clause, and submit the technical bid with product specs (RAM, storage, monitor availability).
What documents are required for this desktop tender in India 2026?
Required submissions include GST registration, PAN, company financial statements, experience certificates, OEM authorization letters, technical bid detailing RAM/SSD/HDD/monitor specs, and proof of on-site warranty capability. Prepare EMD documents if applicable and ensure OS licensing details are clear.
What are the technical specifications for the desktop computers?
Desktops must have factory pre-loaded OS from the OEM, specified RAM capacity per system, SSD and HDD capacities, processor category, monitor availability, and on-site OEM warranty. Monitor size and exact RAM/SSD/HDD values should be confirmed in the final BOQ or product datasheets.
When is the delivery deadline given the option clause?
Delivery starts from the last date of the original delivery order. If quantities increase, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.
What is the EMD amount for the desktop tender in 2026?
The tender excerpt does not disclose an EMD amount. Bidders should verify the EMD value and payment method during bid submission and ensure compliance with any alternate security deposit requirements.
What warranty is required for the desktop computers?
An on-site OEM warranty is required for all desktop systems, with duration specified by the OEM terms. Bidders must provide warranty certificates and indicate service coverage locations and response times in their bids.
How to handle quantity variation under the option clause?
The purchaser may adjust quantity by ±25% at contract placement and during currency. Delivery timelines adjust accordingly using the predefined calculation, ensuring a minimum 30-day extra period and alignment with the extended delivery schedule.
What are the OEM OS requirements for this procurement?
Desktops must come with a factory pre-loaded operating system provided by the Desktop OEM. Confirm the exact OS version and licensing terms in the technical bid and ensure compatibility with school IT policies.
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Documents 4
GeM-Bidding-9005236.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS