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Surat District Panchayat CCTV & Networking Tender Gujarat 2025 – IS 13252 BIS, STQC, 3% EMD, 5% Security

Bid Publish Date

31-Dec-2025, 7:47 pm

Bid End Date

21-Jan-2026, 8:00 pm

Value

₹2,00,000

Location

SURAT , GUJARAT

Progress

Issue31-Dec-2025, 7:47 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

307

Category

Camera for CCTV System (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: supplier must provide OEM authorization and mapping certificate
  • • Technical certifications: BIS (CRS) for safety per IS 13252; STQC security test reports required
  • • Special clauses: 25% quantity escalation option; 5% security deposit till warranty period; underground cabling 2-4 ft depth
  • • Eligibility: service center within 100 km; non-blacklisted bidders; dedicated toll-free support
  • • Warranty/AMC: comprehensive warranty with defined repair/replacement timelines; on-site OEM warranty
  • • Penalties/LD: detailed in terms; performance and delivery penalties tied to option clause execution
  • • Delivery/Installation: underground cabling; installation and troubleshooting within 2-3 days; scope excludes cloud storage
  • • Delivery radius: service/support within 100 km of delivery location; preference to nearby bidders

Categories 8

CABLE CITY SURVEILLANCE NETWORKING EQUIPMENTS SURVEILLANCE EQUIPMENTS CAMERA NETWORKING CCTV SYSTEM VIDEO RECORDER

Tender Overview

Surat District Panchayat invites bids for a bundled CCTV system package including PTZ/Speed Dome IP cameras, Fibre cables for networking, Layer 2 access switches (V2), and Fiber media converters. Estimated value: ₹200,000. Location: Surat, Gujarat 394101. Scope emphasizes underground cabling (2-4 ft deep), vendor proximity within 100 km, and dedicated service support. Unique clauses include a flexible quantity option up to 25%, with extended delivery at contracted rates and a minimum 30-day additional delivery window. The tender requires compliance with applicable security testing and BIS registrations. This procurement targets a turn-key CCTV and networking deployment with vendor-managed installation and post-warranty support.

  • Organization: Surat District Panchayat
  • Location: Surat, Gujarat
  • Categories: CCTV Camera System (V3), Fibre Networking, Layer 2 Switch (V2), Fiber Media Converter
  • Estimated value: ₹200,000
  • Delivery: underground cabling, service within 100 km radius
  • Special clauses: 25% quantity option, EMD terms, security deposits, warranty and service commitments
  • Standards: BIS safety, STQC security testing required

Technical Specifications & Requirements

  • Product scope includes IP cameras with PTZ/Speed Dome capabilities, IR illumination, WDR/DWDR, and on-board storage options
  • Network hardware: 1G/10G copper ports, SFP uplinks, multi-Gigabit support, redundant power from day one, and on-site OEM warranty
  • Interfaces: cloud storage compatibility excluded from scope; emphasis on secure transmission and STQC/BIS conformity
  • CCTV standards: IS 13252 safety, with BIS CRS registration; vendor to provide complete test reports and OEM authorizations
  • Mechanical: fixed/mounting brackets; covert underground cabling requirements; temperature and humidity operating ranges
  • Performance metrics: подробности to be provided in bid but includes minimum illumination, frame rate, and video bandwidth expectations
  • Deliverables include drivers/software, installation support, and post-warranty service plan

Terms, Conditions & Eligibility

  • EMD: 3% of total estimated cost; example DD submission around ₹6,000; successful bidder to be identified after price bid opening; other bidders’ EMD returned within 7 days
  • Security deposit: 5% of total order value retained through warranty period
  • Documentation: GSTIN, PAN, OEM authorization, mapping certificate, ITRs (last 3 years), GSTR clearance, cancelled cheque, and GST/financials
  • Delivery: option to increase quantity by up to 25%, extended delivery time calculated as (additional/ original) × original period, minimum 30 days
  • Compliance: bidder must have service center within 100 km, dedicated toll-free service, and non-blacklisted status; provide model numbers and avoid EOL in next 3 years
  • Warranty/after-sales: comprehensive warranty with repair/replacement timelines and on-site OEM support; underground cabling compliance
  • Submission: bidders must study attached BOQ and provide detailed product specifications; demonstrate ability to troubleshoot within 2-3 working days during installation

Key Specifications

  • IP camera with PTZ/Speed Dome capability

  • IS 13252 BIS safety certification

  • STQC testing report for CCTV/VSS

  • Redundant power supply from day one

  • 1G/10G copper ports and SFP uplinks on switches

  • On-board storage and SD card support

  • Underground cabling 2-4 ft deep; 100 km service radius

Terms & Conditions

  • 3% EMD of total estimated cost; security deposit 5% through warranty

  • Delivery up to 25% additional quantity; minimum 30 days extra delivery time

  • IS 13252 BIS safety and STQC CCTV conformity with full reports

  • Underground cabling requirement and service center proximity

  • OEM authorization and non-EOL models within 3 years

Important Clauses

Payment Terms

EMD of 3% of estimated cost; 7-day release for unsuccessful bidders after price bid opening; 5% security deposit through warranty period

Delivery Schedule

Option to increase quantity up to 25%; delivery period extended proportionally with a minimum 30 days

Penalties/Liquidated Damages

Penalties apply for delays; terms aligned with option clause and delivery commitments; troubleshoot within 2-3 working days

Bidder Eligibility

  • Service center within 100 km of Surat delivery location

  • Non-blacklisted by any government organization

  • OEM authorization with mapping certificate and able to show model numbers

  • Evidence of prior experience in CCTV and networking turnkey deployments

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Application Intended Application CCTV cameras are used for surveillance and security across various settings like residential areas, commercial buildings, and public spaces. it helps in monitor traffic, enhance public safety, homes, offer remote monitoring, aid environmental monitoring
Generic PTZ Camera / Speed Dome Camera No
Generic Type of Camera Housing Bullet Camera
Generic IP Camera Yes
Generic Camera Image Sensing capacity 4MP (2560x1440) or better
Generic Maximum Resolution 4MP (2560x1440)
Generic Maximum Frame Rates(frames per second) Supported 25/30, 50/60 Or higher
Generic Number of simultaneous video Streams Quad Stream(Full/Compressed)
Generic Image Sensor Type CMOS
Generic Image Sensor Size (Inch) 1/2.8 to 1/2.3, 1/2.2 - 1/1.7 Or higher
Generic IR illumination Range(meter) 31-50, 51-70, 71-100, 101-200, 201-300, 301-400, 401-500, 501-600 Or higher
Generic Generic Features Audio Input Channel, Audio Output Channel, Alarm Digital Input, Alarm Relay Output, Privacy Zones
PAN / TILT Max Pan Range (deg) 0.0
PAN / TILT Tilt Range (Minimum) 0.0
PAN / TILT Tilt Range (Maximum) 0.0
PAN / TILT Pan Speed (deg/sec) NA Or higher
PAN / TILT Tilt Speed (deg/sec) NA Or higher
PAN / TILT Feature of Pan/Tilt/Zoom NA
Construction Installation Type/ Area of use Outdoor
Construction Material of Housing Aluminum / Aluminum alloy
Construction Ingress Protection IP 67, IP 68 Or higher
Construction Mounting bracket Wall Mounted
Construction Features of Construction NA
Optics/ Performance Lens Type Fixed
Optics/ Performance Focal Length for Fixed / Fisheye Lens Type (mm) 3.6 or better
Optics/ Performance Focal Length for Varifocal Lens Type (mm) NA (being fixed lens)
Optics/ Performance Optical Zoom NA(being fixed lens) Or higher
Optics/ Performance Digital Zoom more than 12X - 16X, more than 16X - 20X, more than 20X - 25X, more than 25X - 30X, more than 30X - 35X, more than 35X - 40X, more than 40X - 45X, more than 45X - 50X Or higher
Optics/ Performance Iris Control Fixed iris
Optics/ Performance Focus Mode Auto
Optics/ Performance Minimum Illumination for Capturing Color Image 0.1 Or lower
Optics/ Performance Electronic Shutter Speed(sec) 1/25 to 1/100,000
Optics/ Performance SNR (Signal to Noise Ratio) (dB) (Minimum) 50-59 Or higher
Optics/ Performance WDR (Wide Dynamic Range)/ DWDR (Digital Wide Dynamic Range) 120 dB, 140 dB Or higher
Optics/ Performance Features of Optics/ Performance NA
Feature/Accessories Salient Features White Balance ( Indoor/Out door/Manual Selectable), Auto Gain Control (On/Off selectable), Back Light Compensation, Remote Administration (Remote configuration and status using web based tool), Remote System Update Over Network, Web Client (Viewer through HTTP system configuration), On Screen Display
Feature/Accessories Optional Features Vandal Resistant Housing (IK 10), Day/Night Capable, Built-in microphone
Feature/Accessories Optional Accessories NA
Feature/Accessories Audio Features Built in Microphone, External Microphone Support
Feature/Accessories Video Features NA
Feature/Accessories Alarm Features Alarm Support, Pre/Post Alarm Buffer
Feature/Accessories Security Features Multi Level User ID/Password, IP Address Filtering, Encrypted Data Transmission (HTTPS (SSL/TSL)), Watermark, Signed Firmware
Network And Interface Type of network required to transmit video / Image recorded by camera Wired
Network And Interface Cloud Storage Supported (Cloud storage not included in the scope of supply) No
Network And Interface Features of Network And Interface Static IP Support, Dynamic IP Support, Digital Signal Processing, IPv6 ready, ONVIF Support
Storage On Board SD Card Support Yes
Storage SD Card Capacity 512 GB, 1 TB Or higher
Storage Features of Storage NA
Power Supply Power Input 12 VDC/ 24 VDC without adaptor
Operating Conditions Minimum Operating Temperature (Degree C) -40 Or lower
Operating Conditions Maximum Operating Temperature (Degree C) 60 Or higher
Operating Conditions Relative Humidity Non Condensing at 40 deg C (%RH) 95 Or higher
Warranty / Service Comprehensive Warranty (Year) 2, 3, 4, 5 Or higher
Warranty / Service Time Duration for Repairing /Replace the defect during Warranty Within one week, Within Two week Or higher
Warranty / Service Response Time to attend the complaint during Warranty 24 Hour, 48 Hour, 72 Hour, NA Or higher
Warranty / Service Supply of compatible drivers and software included No
Buyer Specific Requirements Supported Protocols HTTP, HTTPS, DNS, TCP/IP, IPv4, IPv6
Certification / Test Report Availability of security testing report for CCTV/VSS issued by standardization Testing and Quality certification (STQC) Laboratory or any other agency notified by Meity Yes (Complying to the requirement of clause 5 of S.O. 1119 (E) on the subject: Public Procurement (Prefence to make in India) Order 2017-Notifying CCTV/Video Surveillance System for Security in furtherance of the order at dated 6th March, 2024 or Latest)
Certification / Test Report BIS Registration (CRS) for safety general requirements as per IS 13252 (Part 1):latest Yes
Certification / Test Report Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification Certificate of Govt.Lab/NABL/ILAC accredited.
Certification / Test Report Agree to provide all relevant documents Test Report/supporting document /reports etc to the buyer at the time of bidding or on demand Yes

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Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTN Certificate

3

Copy of Cancelled Cheque

4

Copy of Ghumastadhara Certificate

5

ITR for previous 3 years

6

OEM Authorized Certificate and Mapping Certificate

7

GSTR Clearance of previous financial year

8

Technical bid documents and Product model numbers

9

Evidence of service center within 100 km and toll-free support

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid in Surat district CCTV tender Gujarat 2025 for 200k value

Bidders must submit PAN, GST, cancelled cheque, Ghumastadhara, ITR for 3 years, OEM authorization, mapping certificate, and GSTR clearance. Provide model numbers and ensure non-EOL within 3 years. EMD is 3% of estimated cost; security deposit is 5% of order value through warranty.

What documents are required for Surat CCTV and networking procurement bid

Submit PAN, GSTN, ITRs, GST clearance, OEM authorization, mapping certificate, bank details (cancelled cheque), and service center proof within 100 km. Include technical bid with product models, and ensure cloud storage is excluded from scope.

What are the technical standards for CCTV and network components in this tender

Cameras must comply with IS 13252 BIS safety standards and carry BIS CRS registration; STQC security testing reports are required. Networking gear should support 1G/10G copper ports, SFP uplinks, redundant power, and on-site OEM warranty where applicable.

What is the EMD amount for this Gujarat procurement and how is it paid

EMD equals 3% of the total estimated cost, approximately ₹6,000 for a ₹200,000 tender. Payment is via Demand Draft or online as specified; unsuccessful bidders’ EMD released within 7 days after price bid opening.

What are the delivery conditions and underground cabling requirements

All cabling must be underground at a depth of 2-4 feet. Delivery may be increased by up to 25% with proportional time extension, minimum 30 days. The supplier must ensure troubleshooting within 2-3 working days for installations.

What are the warranty and post-warranty service requirements in this bid

The contract requires comprehensive warranty with on-site OEM support and timely repair/replacement during warranty. A 5% security deposit remains through the warranty period, and service centers must be within 100 km to enable rapid service.

Which brands or OEM requirements are specified for this Surat tender

Bidders must provide OEM authorization and mapping certificate with exact product model numbers; ensure no end-of-life (EOL) status for the proposed models within the next 3 years, to meet continuity of supply and service.

What is the scope of network equipment required in this procurement

Scope includes Layer 2 access switches (V2) with 1G/10G copper ports, 1G/10G SFP uplinks, redundant day-one power, and on-board storage compatibility; cloud storage is excluded from supply scope but device should support cloud interfaces if needed.

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