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Panchayat & Rural Development Department Madhya Pradesh Heavy Duty Hardware Tender 2026 ISO 9001 Compliance

Bid Publish Date

19-Jun-2026, 12:47 pm

Bid End Date

09-Jul-2026, 8:00 pm

EMD

₹36,900

Location

BARWANI , MADHYA PRADESH
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Progress

Issue19-Jun-2026, 12:47 pm
AwardPending
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Quantity

369

Category

Heavy Duty Steel Almirah

Bid Type

Two Packet Bid

Categories 11

FAN ALMIRAH STORAGE CHESTS AND CABINETS AND TRUNKS AIR COOLED ENGINE PAPER AND PRINTING SERVICES ANGLE PLASTIC SLOTTED ANGLE STEEL ALMIRAH COUNTER TRANSITION METALS

Tender Overview

Madhya Pradesh’s Panchayat And Rural Development Department invites bids for a bundle of fixed furniture and related items, including Heavy Duty Steel Almirah, Open Metal Rack, Iron Counter Table, Plastic Chair, Dari, White and Green Board, Iron Folding Table, Ceiling Fan, and Lock Tala. The tender specifies an EMD of ₹36,900 and allows a quantity variation up to 25% of the bid/contracted quantity. Certification requirements include ISO 9001 for the bidder or OEM, with mandatory material testing and product-specific BIS/type-test certificates. Service infrastructure in-state is required, with a 30‑day post-award center establishment if absent. The bid accommodates flexible delivery within the contract framework and emphasizes traceable lab results for acceptance.

Technical Specifications & Requirements

  • Product categories: Heavy Duty Steel Almirah, Open Metal Rack Slotted Angle Rack, Iron Counter Table, Plastic Chair, Dari, White and Green Board, Iron Folding Table, Ceiling Fan, Lock Tala
  • EMD: ₹36,900
  • Standards & certifications: ISO 9001 (bidder or OEM); BIS licence; type test certificates; material test certificate to be provided with supply
  • Quality checks: Buyer’s lab testing; lab results govern acceptance; ensure certificates accompany bid
  • Service requirement: Functional Service Centre in each consignee state or establish within 30 days of award; dedicated toll-free service and escalation matrix
  • Quantity flexibility: Option to increase/decrease up to 25% during/after contract; delivery schedule linked to last delivery order date
  • Delivery and installation: Not explicitly defined here; terms advocate option-based delivery accompanying original period

Terms, Conditions & Eligibility

  • EMD: ₹36,900; bid security via prescribed mode
  • Certification: ISO 9001 mandatory; BIS/type-test and related approvals required
  • Lab testing: Material Test Certificate mandatory with supply; acceptance based on buyer lab results
  • Service capability: Functional service centre in each state of consignee; or establish within 30 days of award; toll-free service line and escalation matrix required
  • Financials: Bidders must avoid liquidation or bankruptcy; provide undertaking
  • Delivery flexibility: Option to adjust quantity by up to 25%; extended delivery aligns with calculated time formula

Key Specifications

  • Heavy Duty Steel Almirah

  • Open Metal Rack Slotted Angle Rack

  • Iron Counter Table

  • Plastic Chair

  • Dari

  • White and Green Board

  • Iron Folding Table

  • Ceiling Fan

  • Lock Tala

  • EMD ₹36,900

  • ISO 9001 certification required

  • Material Test Certificate mandatory

  • BIS licence and type-test certificates required

Terms & Conditions

  • EMD of ₹36,900 and bid security compliance

  • ISO 9001 certification either by bidder or OEM

  • Material Test Certificate to accompany supply and lab-based acceptance

  • BIS/type-test certificates and other product certificates

  • Functional Service Centre in-state or establish within 30 days

  • Dedicated service hotline and escalation matrix

  • Quantity variation up to 25% during/after contract

Important Clauses

Payment Terms

Not specified in detail; compliance with standard government terms; bid security required with submission and payment terms to be defined on contract award

Delivery Schedule

Delivery period linked to last delivery order date; possible extension based on option clause with minimum 30 days if outbound quantity increases

Penalties/Liquidated Damages

Penalties not explicitly stated; contract may include LD for delays as per standard terms; option clause allows delivery timing adjustments

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • ISO 9001 certified bidder or OEM

  • Ability to provide Material Test Certificate and BIS/type-test certificates

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Heavy Duty Steel Almirah , Open Metal Rack Slotted Angle Rack , Iron Counter Table , Plastic Chair , Dari , White and Green Board , Iron Folding Table , Ceiling Fan , Lock Tala

Authority Records

PANCHAYAT AND RURAL DEVELOPMENT DEPARTMENT

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Documents 5

GeM-Bidding-9489500.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 9 Items Sign in for GEM prices

#1

Heavy Duty Steel Almirah

as per as atc

25 pieces Delivery: 30 days
#2

Open Metal Rack Slotted Angle Rack

as per as atc

71 pieces Delivery: 30 days
#3

Iron Counter Table

as per as atc

25 pieces Delivery: 30 days
#4

Plastic Chair

as per as atc

81 pieces Delivery: 30 days
#5

Dari

as per as atc

36 pieces Delivery: 30 days
#6

White and Green Board

as per as atc

20 pieces Delivery: 30 days
#7

Iron Folding Table

as per as atc

25 pieces Delivery: 30 days
#8

Ceiling Fan

as per as atc

46 pieces Delivery: 30 days
#9

Lock Tala

as per as atc

40 pieces Delivery: 30 days

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing relevant supply of furniture and hardware

4

Financial statements demonstrating financial health

5

EMD submission details (₹36,900)

6

ISO 9001 certificate (bidder or OEM)

7

Material Test Certificate with each supply

8

BIS licence and type-test certificates

9

OEM authorizations (if applicable)

10

Proof of Functional Service Centre or plan to establish within 30 days

11

Escalation matrix and toll-free service contact information

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for heavy hardware tender in MP state MP 2026

Bidder should meet eligibility criteria including ISO 9001 certification, BIS/type-test certificates, andMaterial Test Certificate. Prepare EMD ₹36,900, GST and PAN, financial statements, and experience certificates. Ensure service center plans in MP, toll-free support, and escalation matrix are ready before submission.

What documents are required for MP panchayat tender hardware

Required documents include GST certificate, PAN, ISO 9001 certificate (bidder or OEM), Material Test Certificate, BIS/type-test certificates, EMD details of ₹36,900, experience certificates, financial statements, and proof of service center or plan to establish within 30 days of award.

What standards and certifications are mandatory in MP hardware tender

Mandatory standards include ISO 9001 for bidder or OEM, BIS license and type-test certificates, and Material Test Certificate. Acceptance relies on buyer lab results; ensure all certificates accompany the bid submission for eligibility.

What is the EMD amount for the MP furniture tender

The EMD amount is ₹36,900. Bidder must submit proof of payment with the bid, and the EMD acts as security for bid validity; ensure the payment method complies with the tender rules to prevent rejection.

What is the delivery flexibility in MP rural development tender

The contract allows a quantity variation up to 25% of bid/contracted quantity. Delivery timing follows the last delivery order date; extended timing calculation uses (additional quantity/original quantity) × original delivery period with a minimum 30 days.

How will service support work for MP hardware procurement

Bidders must provide a functional service centre in each consignee state or establish within 30 days of award. A toll-free service line and escalation matrix must be available for maintenance and support during warranty or post-warranty periods.

What items are included in the MP panchayat furniture bid

Items include Heavy Duty Steel Almirah, Open Metal Rack Slotted Angle Rack, Iron Counter Table, Plastic Chair, Dari, White and Green Board, Iron Folding Table, Ceiling Fan, and Lock Tala. The bid covers nine listed items with unspecified quantity in BOQ; verify exact quantities during procurement.

When does the MP furniture tender require BIS/type-tests

Bidders must include BIS licence and type-test certificates with the bid. Ensure the product meets BIS standards and submit related approvals, alongside ISO 9001 documentation and Material Test Certificate for supply acceptance.

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