Custom Bid for Services - single tender for Supply of spares and maintenance of Rotork make Actuato
Bharat Petroleum Corporation Ltd
KARUR, TAMIL NADU
Posted:
5 February 2025
Closed:
15 February 2025
GEM
GEM
Bharat Petroleum AMC for ROTORK MOV Actuators Karur Receiving Terminal Tamil Nadu 2026
Bid Publish Date
15-Jun-2026, 10:59 am
Bid End Date
24-Jun-2026, 8:00 pm
Value
₹12,88,560
Location
KARUR , TAMIL NADU
Progress
Issue15-Jun-2026, 10:59 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM-only participation mandatory; non-OEM bids rejected
- • Rotork MOV actuators AMC with on-site maintenance at Karur Receiving Terminal
- • Contract variation right: up to 25% in quantity or duration
- • Delivery/installation at BPCL Karur site; exact installation scope to be defined
- • OEM certification and turnover documents required before bid opening
- • Estimated contract value: ₹1,288,560; potential scope adjustments within 25%
Categories
3
Tender Overview
Bharat Petroleum Corporation Limited seeks an AMC for ROTORK Make MOV actuators for the Karur Receiving Terminal, Tamil Nadu. The project scope covers maintenance and support for these actuators at the Karur site (Athur and Kadapparai village, ERODE Road, 639008). Estimated value is ₹1,288,560, with OEM participation exclusively allowed. The tender emphasizes scope variation up to 25% and requires OEM-level documentation. This procurement targets reliable uptime for valve actuators within BPCL’s Karur terminal network. A unique aspect is the explicit OEM-only eligibility, ensuring manufacturer-backed support and access to genuine spares.
Technical Specifications & Requirements
- Product: ROTORK MOV actuators under AMC (maintenance, calibration, repair, & on-call support)
- Location: Karur Receiving Terminal, Athur and Kadapparai Village, Karur, Tamil Nadu 639008
- Estimated value: ₹1,288,560; contract scope may adjust by up to 25% as per clause
- Eligibility: OEM-only participation; OEM certification and turnover documents required at bid opening
- Documentation: bidders must upload OEM authorizations and relevant service capability certificates prior to bid opening
- Delivery/Installation: on-site service at BPCL Karur terminal; installation/commissioning if covered within scope
- Buyer-attributed clauses emphasize financial integrity (no liquidation or bankruptcy); bid undertaking required
Terms, Conditions & Eligibility
- EMD not specified in data; bidders must meet standard BPCL terms and provide OEM-backed assurances
- 25% quantity/duration variation permitted during contract issuance and execution
- Participation restricted to OEMs only; other bidders rejected without information
- Required submissions: OEM certifications, experience criteria, and turnover documents prior to bid opening
- Delivery address is fixed at BPCL Karur Receiving Terminal; on-site support terms to be finalized with award
- Payment, warranty, and penalties details are not specified in the provided data; bidders should await full ATC and contract terms
Key Specifications
-
Product/service: AMC for ROTORK MOV actuators
-
Location: Karur Receiving Terminal, Athur and Kadapparai Village, Karur, Tamil Nadu
-
Estimated value: ₹1,288,560
-
Eligibility: OEM-only participation; OEM certification and turnover documents required
-
Variation: 25% increase/decrease in contract quantity or duration
Terms & Conditions
-
OEM-only bidding with required OEM documentation
-
Delivery on-site at BPCL Karur terminal; installation if scope includes it
-
Contract scope may vary ±25% at issuance and during execution
Important Clauses
Payment Terms
Not specified in provided data; bidders should await formal ATC
Delivery Schedule
On-site delivery and service at Karur Receiving Terminal; exact timelines to be confirmed in contract
Penalties/Liquidated Damages
Not specified; standard BPCL terms to apply in final contract
Bidder Eligibility
-
Only OEM participation allowed; no third-party bids
-
No liquidation, court receivership, or bankruptcy proceedings against bidder
-
OEM must provide authorization, certifications, and turnover documents before bid opening
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - AMC for ROTORK Make MOV actuators for Karur Receiving Terminal
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASBHARAT PETROLEUM CORPORATION LTD
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Bid Preparation
GeM Registration
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Documents 7
GeM-Bidding-9467025.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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Custom Bid for Services - AMC for Rotork Make MOVs at BPCL Mysore Depot
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Closed:
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GEM
Tender Results
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Historical Data
Required Documents
1
OEM manufacturer authorization letter
2
OEM certifications validating actuator model compatibility (MOV actuators)
3
Turnover documents proving financial strength (annual turnover requirement)
4
Technical capability certificates for on-site AMC service
5
GST registration and PAN card
6
Experience certificates for similar ROTORK MOV actuators AMC
7
Any prior BPCL project references or maintenance track record
Frequently Asked Questions
How to bid for OEM only ROTORK MOV AMC tender in Karur?
Bidders must be the original equipment manufacturer or have explicit OEM authorization. Upload OEM certification, turnover documentation, and service capability proofs before bid opening. The tender is restricted to OEMs for ROTORK MOV actuators at BPCL Karur terminal; ensure on-site maintenance capability and spares access.
What documents are required to participate in BPCL Karur AMC bid 2026?
Submit OEM authorization, OEM certifications, turnover proof, GST and PAN, experience certificates for similar AMC, and technical capability evidence. Upload on-time service records and references for ROTORK MOV actuators, plus any BPCL-specific forms requested in ATC.
What is the estimated contract value for ROTORK MOV AMC at Karur?
The estimated value is ₹1,288,560. The contract may vary by up to 25% in quantity or duration. Ensure pricing accommodates potential scope changes and confirms installation/commissioning responsibilities in the final contract.
What is the delivery location for the ROTORK AMC at BPCL Karur?
Delivery and on-site AMC services are to be performed at BPCL Karur Receiving Terminal, Athur and Kadapparai Village, Er "od"e Road, Karur, Tamil Nadu 639008. On-site support and installation (if included) will be coordinated with site engineers.
What standards or certifications are required for this OEM-only tender?
Bidders must provide OEM certifications validating ROTORK MOV actuator models and service capabilities. Ensure turnover documentation and proof of compliance with ROTORK specifications are included, along with GST/PAN and relevant experience certificates before bid opening.
When will the bid submission deadline occur for BPCL Karur AMC?
Exact submission deadlines are not provided in the available data. Bidders should monitor BPCL procurement communications for ATC release, ensure OEM documents are ready, and prepare for on-site maintenance commitments once contract terms are issued.
What is the variation allowed in contract quantity or duration for this AMC?
BPCL allows a variation of up to 25% in contract quantity or duration at the time of contract issuance; after issuance, modifications remain capped at 25%. The variation applies to lumpsum-based service contracts and requires provider consent for scope expansion.
What are the key eligibility criteria for OEM vendors bidding in Karur BPCL tender?
Eligibility includes OEM participation, no insolvency status, submission of OEM authorization, certifications, and turnover documents before bid opening. Bidders must demonstrate facility and capability to service ROTORK MOV actuators at the Karur terminal.
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Documents 7
GeM-Bidding-9467025.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS